Project Administrative Assistant

Placements24; Greater London; Hybrid; GBP 25,000 - 35,000; Part time

Benefits offered by this job

Flexible remote work

Contract-based salary

Professional development resources

Supportive team environment

Job summary

Placements24 is seeking a proactive Project Administrative Assistant to support ongoing projects in a fully remote setting. You will work closely with project managers and teams, handling documentation, scheduling, and communications to help deliver on time and on budget.

Ideal candidates have proven experience in project support, excellent organizational and written communication skills, and proficiency with Microsoft Office and common PM tools (Asana, Trello, MS Project).

Qualifications

• Proven experience as a Project Administrative Assistant or similar project support role, preferably remote.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite and project management software (Asana, Trello, MS Project).
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple priorities effectively in a remote environment.

Responsibilities

• Provide comprehensive administrative support to project managers and project teams.
• Manage project documentation, including status reports, meeting minutes, and action items.
• Coordinate project meetings, including scheduling, sending invitations, and preparing materials.
• Track project tasks and deadlines, ensuring timely completion and follow-up.
• Assist with budget tracking and invoice processing related to project expenses.
• Communicate project updates and information to relevant stakeholders.

Skills

Strong organizational skills

Excellent written and verbal comms

Independent work

Tools

Microsoft Office Suite

Asana

Trello

MS Project

Job description

About the Role

Our client is seeking a proactive and detail-oriented Project Administrative Assistant to provide crucial support for ongoing projects within a fully remote setting. This role is essential for ensuring that project timelines are met and that all administrative aspects of projects are managed efficiently. You will work closely with project managers and team members, handling documentation, scheduling, and communication to facilitate successful project delivery. This is a fantastic opportunity for an experienced administrative professional looking for a flexible, project-based role.

Key Responsibilities

• Provide comprehensive administrative support to project managers and project teams.
• Manage project documentation, including status reports, meeting minutes, and action items.
• Coordinate project meetings, including scheduling, sending invitations, and preparing materials.
• Track project tasks and deadlines, ensuring timely completion and follow-up.
• Assist with budget tracking and invoice processing related to project expenses.
• Communicate project updates and information to relevant stakeholders.

Requirements

• Proven experience as a Project Administrative Assistant or in a similar project support role, preferably remote.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite and project management software (e.g., Asana, Trello, MS Project).
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple priorities effectively in a remote environment.

Benefits

• Competitive contract-based salary, commensurate with experience.
• Flexible remote work arrangement, allowing for excellent work-life balance.
• Opportunity to work on diverse and engaging projects.
• Access to professional development resources.
• Supportive team environment focused on project success.