Project Administration Engineer

Simpson Booth Limited; Greater London; On-site; GBP 35,000 - 52,000; Full time

Job summary

Simpson Booth Limited in London seeks a Project Administration Engineer to support the delivery of complex engineering projects. You will provide project coordination, control and administrative support across multidisciplinary teams to ensure timely, compliant execution.

The role requires working closely with project managers, handling documentation, schedules and risk registers, and ensuring procedures meet regulatory and contractual requirements while interfacing with clients and suppliers.

Qualifications

• Engineering degree required (BEng/MEng/MSc).
• Experience in project administration, coordination or control.
• UK citizenship or valid UK visa under Part 810.

Responsibilities

• Support Engineering Office with day-to-day Project Control activities and liaise with Project Managers.
• Act as administrative link between technical delivery and project management.
• Coordinate project activities: schedule meetings, record minutes, maintain project databases.
• Maintain records of project risks, issues, changes and lessons learned.
• Liaise with accounts to develop, implement and maintain procedures for project control, budgeting, cost tracking and invoice processing.
• Maintain project schedules, track costs and report information to clients, suppliers or management.

Skills

Project coordination

Documentation control

Cross-functional teamwork

Microsoft Office

Education

Engineering degree (BEng/MEng/MSc)

Tools

AutoCAD

Inventor

SOLIDWORKS

SharePoint

Monday.com

MS Project

Job description

Our client is a marine power pioneer, leading the development of advanced technology for commercial shipping and maritime applications. We are supporting our client in their search for a Project Administration Engineer to join their team on a permanent basis.

The Role

Our client is seeking an experienced Project Administration Engineer to join their London-based team. This role plays a key part in supporting the successful delivery of complex engineering projects by providing project coordination, control and administrative support across multidisciplinary teams.

This role offers an exciting opportunity to contribute to diverse maritime engineering projects, collaborate with cross-functional teams and drive innovation in the maritime industry.

Key Responsibilities

Support Engineering Office with day to day Project Control activity and liaise with Project Managers to deliver Project Control information.

Act as an administrative operational link in both project settings and company related activities between technical delivery and project management.

Coordination of project activities, including scheduling of meetings, recording minutes, managing project documentation and maintaining project databases.

Maintain record of project risks, involving recording of issues, changes and lessons learned.

Be able to meet with a wide variety of maritime and nuclear industry stakeholders document tasks that can be conducted and subsequently delivered as well as project updates and relevant information.

Liaise with Company accounts to develop, implement and maintain procedures for Project Control, budgeting, cost tracking and invoice processing.

Be able to maintain project schedules, assist tracking project costs and report information per Company standard to Clients, Suppliers or Internal Management.

Support expediting supplier/vendor data and equipment documentation.

Track actions arising from design reviews, HAZIDs/HAZOPs and technical meetings. Ability to understand analysis of important project criteria.

Track Technical Queries, RFIs and concessions.

Control technical documentation and manage revision status.

Maintain document registers aligned with the applicable regulatory requirements (Class, Statutory etc).

Support submission of documentation to Flag State, Classification Societies, Nuclear Regulators, clients or suppliers as required.

Ensure records align with Company standards and contractual requirements.

Support internal/external audit readiness.

Development, implementation and maintenance of Company procedures within the remit of a Project Administration Engineer.

Liaise with clients, stakeholders, and regulatory authorities to document project requirements.

Promote all aspects of the company’s Power’s skills and experience and embody company values.

Ensure all Project work is performed, reviewed, checked and approved in accordance with the engineering procedures or when specified, to a Project Quality Plan.

Any duties as required by senior management within the remit of a Project Administration Engineer

Availability to travel to the US/UK or other international locations.

Manage own continued professional development.

Key Requirements

Skills & Experience

Key requirements:

BEng (Hons), MEng or MSc (or equivalent) in an engineering field (e.g. Naval Architecture, Mechanical Engineering), or other relevant subject.

Experience in a similar project administration, project coordination or project control role.

UK citizenship or a valid UK visa permitting full-time employment, with citizenship from DOE Part 810 authorised countries only.

Further competencies and skills:

Familiarity with software 2D and 3D CAD software (AutoCad, Inventor) as well as specialist analysis toolsets (SOLIDWORKS) to enable document control process.

Proficient in use of Microsoft Office applications including Excel, Word, Project, Sharepoint, Monday.com etc.

Strong document control and coordination skills.

Ability to work across multi-disciplinary engineering teams.

Clear communication in technically complex environments.

Behaviours:

Thrives in a creative environment but possesses the pragmatism and awareness to maintain progress.

Proactive and results-oriented mindset.

Positive ‘can do’ attitude, empathetic approach, with the ability to consider different perspectives.

Motivated, well organised and able to work on multiple tasks / projects simultaneously.

Ability to work effectively with cross-functional teams.

Ability to collaborate effectively within a team.

Ability to adapt to changing priorities and work under pressure.

Due to current workloads, Simpson Booth regrets to inform that in the instance you have not heard from us within 2 weeks of your application, you are to consider your application unsuccessful at this time.