Project & Administration Assistant

De Montfort University; Leicester; Hybrid; GBP 21,000 - 32,000; Full time

Job summary

De Montfort University seeks a Project and Administration Assistant to support the Marketing and Communications directorate and SLT. You will assist with research, data reviews, and key project documentation while helping to implement governance and coordinate activities to meet deadlines.

You will also support meetings, travel, events, and produce papers for boards, alongside finance, HR and health and safety administration. Collaboration and proactive initiative are essential.

Qualifications

• Strong collaboration, communication and organisational skills.
• Experience providing administration support, organising meetings and events.
• Ability to interpret data to inform decisions.
• Pro-active, detail oriented and able to work with diverse colleagues.
• Comfortable supporting finance, budget, HR and health and safety processes.

Responsibilities

• Undertake research, review data and prepare key project documents.
• Implement project governance and coordinate activities to meet objectives.
• Arrange, service and take notes for meetings; support papers for boards/committees.
• Help with travel, event organisation and diary management.
• Support finance processes and budget management for the directorate.
• Collaborate with internal and external colleagues to ensure delivery.

Skills

Project management

Administration

Stakeholder management

Communication

Data interpretation

Job description

The Marketing and Communications Directorate offers full-service marketing and communications support to the university, comprising brand and creative development; design and print services; corporate and student recruitment marketing campaigns; CRM (Customer Relationship Management) and conversion campaigns; faculty marketing and recruitment; reputation management; media relations and public affairs; internal and external communications engagement; events; admissions, schools and colleges engagement; widening participation; enquiry management and follow up; web and digital development and market insight.

The Role:

The Project and Administration Assistant is a role which will be crucial in providing project and administrative support to the Marketing and Communications directorate and members of the directorate’s Senior Leadership Team (SLT).This role will be key in supporting the SLT across a diverse range of projects and deliverables, ensuring that we are successfully delivering our work in supporting The Empowering University Strategy.

You will help with undertaking research; reviewing data; producing and collating key project documentation and information; implementing project governance and co-ordinating activities to ensure the directorate meets its objectives and deadlines.The role will also assist in wider administrative duties such as supporting with arranging project meetings; helping with travel and event organisation; setting up and servicing key meetings, including taking meeting notes, supporting on developing key paperwork; as well as assisting in producing papers for relevant boards and committees. The role will also particularly help to support areas such as finance, budget management, HR and Health and Safety, ensuring these operate smoothly.

You will understand the variety of work across the directorate and ensure you work collaboratively with colleagues both within, and external, to the directorate to ensure successful delivery. Stakeholder management and relationship building will be an important part of the role.You will be expected to participate in key institutional events and initiatives as required.

Ideal Candidate:

The ideal candidate will possess strong collaboration, communication and organisational skills, with a proven track record of project management.

It is essential that you are able to work collaboratively and possess the ability to successfully develop and manage positive stakeholder relationships, including the ability to influence and negotiate, as required.

You must have strong experience in providing administration support, including arranging and servicing meetings, assisting on events and drafting and collating papers. You will need to be comfortable with utilising data and insight to inform decision making.You should feel comfortable working flexibly across a number of activities, with a range of colleagues, as well as being able to work independently, using your own initiative to achieve your objectives. The ideal candidate will be diligent and detailed focused, with a pro-active, innovative and positive approach to work.

As part this role, supporting finance processes and budget management will form a regular and important part of your day to day. When demonstrating your experiences, please do keep this in mind.

De Montfort University is committed to providing a working and learning environment that enriches lives, supports individuals to reach their full potential, and where everyone is treated with dignity and respect. As an educator and shaper of society, the university aims to role model positive behaviours both within the university and to reflect the diversity of the wider community. As such we welcome applications from all potential candidates.

For general enquiries, please contact [e-mail]