Programme Office Project Assistant (Associate)

Kainos Group plc; United Kingdom; Remote; GBP 25,000 - 35,000; Full time

Job summary

Kainos Group plc is seeking a Programme Office Project Assistant (Associate) to support project management within the EMEA Workday Services team. The role involves administrative support, managing project financials, and collaborating with client teams to ensure efficient project execution. Ideal candidates will possess strong organizational skills, proficiency in MS Office, and prior administrative experience.

Qualifications

• GCSE English and Maths (Grade A*-C) or equivalent required.
• Proficient in MS Office, especially Excel.
• Previous administrative experience in a relevant environment.

Responsibilities

• Ensure high-quality service delivery within project management.
• Manage project financials and reporting.
• Collaborate with client PMO teams for smooth project execution.

Skills

Organizational skills

Communication skills

Time management

Proficient in MS Office

Commercial awareness

Education

GCSE English and Maths (Grade A*-C) or equivalent

Tools

MS Excel

PSA software (e.g., Kimble, Workday)

Job description

Programme Office Project Assistant (Associate) page is loaded

Programme Office Project Assistant (Associate)

Apply locations Belfast Derry-Londonderry | time type Full time | posted on Posted Yesterday | job requisition id JR_15443

Join Kainos and make an immediate, positive impact—transforming digital services for millions and helping Fortune 500 companies thrive on Workday.

Be part of a people-first culture that values diversity and fosters growth worldwide. Our creative, committed team succeeds together.

At Kainos, your ideas are heard, and you'll leave a legacy you can be proud of. Discover how our people shape our story.

As a Programme Office Project Assistant (Associate), you will ensure high-quality service delivery within the Project Management capabilities of the EMEA Workday Services business unit, demonstrating best practices. You will provide administrative support and play a key role in managing and delivering projects efficiently.

You will work with the EMEA Workday Services Delivery team and report to the EMEA Delivery team lead. In this fast-paced environment, prioritizing workload and completing tasks promptly is essential.

Your key responsibilities will include:

• Setting up projects and maintaining systems.
• Assisting with revenue and cost recognition.
• Managing project financials and reporting.
• Approving timesheets and expense claims.
• Supporting month-end invoicing.
• Routing and delegating PMO support requests.
• Managing weekly timesheet completion.
• Dispatching invoices.
• Collaborating with client PMO teams for smooth project execution.
• Performing other administrative duties as needed.

Minimum (Essential) Requirements:

• GCSE English and Maths (Grade A*-C) or equivalent.
• Proficient in MS Office, especially Excel, with the ability to learn new software.
• Strong organizational skills and confidence in managing communication channels and meetings.
• Ability to adhere to company policies and procedures.
• Commercial awareness and understanding of project and business dynamics.
• Effective time management and attention to detail under tight deadlines.

• Ability to work efficiently, make decisions under pressure, and prioritize tasks.
• Self-motivated with minimal supervision, escalating issues when necessary.
• Strong verbal and written communication skills.
• Team-oriented with the ability to take direction and collaborate effectively.
• Previous administrative experience in a relevant environment with a personable, dynamic, and collaborative approach.

Desirable Skills:

• Experience as a Project Coordinator, Project Assistant, PMO Associate, or similar roles.
• Familiarity with PSA software like Kimble or Workday.
• Advanced Excel skills, including charts, pivots, and formulas.

Note: The closing date for applications is 24th May 2024.

Why wait? Join us and help write the next chapter of our story.

Embracing our differences

At Kainos, we value diversity, equity, and inclusion. We are committed to building a diverse team where everyone is respected and has equal opportunities. We welcome candidates from all backgrounds and encourage you to reach out for accommodations or adjustments during the recruitment process.

About Us

Kainos uses technology to solve real-world problems, overcome challenges, and improve lives. We build strong relationships with clients across healthcare, commercial, and public sectors, making a positive impact daily.

Our Digital Services and Workday practices serve clients worldwide, striving to make the world better, day by day.

Our team enjoys exciting projects, cutting-edge technology, and great benefits. We've been featured in the Sunday Times Top 100 Best Companies list multiple times.