Programme Office Project Assistant (Associate)

Kainos; Belfast; On-site; GBP 30,000 - 35,000; Full time

Job summary

Kainos is seeking a Programme Office Project Assistant (Associate) in Belfast. The role involves administrative support for project management, ensuring high-quality service delivery. Ideal candidates will have GCSEs in English and Maths, strong organizational skills, and the ability to work in a fast-paced environment.

Qualifications

• GCSE English and Maths (Grade A*-C) or equivalent required.
• Strong organizational and communication skills necessary.
• Experience in administration in a relevant working environment preferred.

Responsibilities

• Setting up projects and ongoing administration.
• Assisting with project financials and reporting.
• Managing timesheet and expense claim approvals.

Skills

Organizational skills

Communication skills

Time management

Commercial awareness

Education

GCSE English and Maths (Grade A*-C) or equivalent

Tools

MS Office

Job description

Kainos Belfast, Northern Ireland, United Kingdom

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Kainos Belfast, Northern Ireland, United Kingdom

Join to apply for the Programme Office Project Assistant (Associate) role at Kainos

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When you join Kainos, you get to think beyond limitations to make an immediate and positive impact – like transforming digital services for millions of citizens or helping Fortune 500 companies get live and thrive on Workday.

You’ll be part of a people-first culture that is growing around the world. We’re a creative, committed, and diverse group of individuals who succeed as a team.

At Kainos your ideas are heard and valued and you’ll leave a legacy that you can feel proud of. Join us and discover how our people write our story.

As a Programme Office Project Assistant (Associate) at Kainos, you’ll be responsible for ensuring that a high-quality service is provided to the Project Management capabilities within the EMEA Workday Services business unit, demonstrating best practice throughout. You will provide administrative support for our engagements and will have a key role in the efficient management and delivery of these projects.

You’ll work as part of the EMEA Workday Services Delivery team and report to the EMEA Delivery team lead. It’s a fast-paced environment so it is important for you to ensure that workload is prioritised, and tasks completed in a timely manner.

Your Key Responsibilities Will Include

• Setting up projects and carrying out the ongoing administration and maintenance within systems.
• Assisting with revenue and cost recognition.
• Assisting with managing project financials and reporting.
• Be responsible for Timesheet and Expense claim approvals.
• Assisting with month end invoicing.
• Routing and delegation of PMO support requests.
• Managing weekly timesheet completion (project specific).
• Dispatching invoices.
• Helping with routing and delegation of PMO support requests.
• Working with client PMO teams to ensure projects run smoothly.
• Taking on other ad-hoc administration duties.
  
  

Minimum (essential) Requirements

• GCSE English and Maths (Grade A*-C), or equivalent.
• Good computer skills including MS Office including excel spreadsheet skills, and the ability to pick up new software applications
• Excellent organisational skills and confidence in acting as the first point of contact by managing the teams group e-mail and arranging initial meetings with project managers.
• Ability to carry out responsibilities in accordance with company policies, procedures and processes.
• Demonstrate commercial awareness and understanding of project and business dynamics.
• Effective personal time management and planning skills to deliver a high level of accuracy and attention to detail in tight timeframes/targets.
• Ability to work efficiently, make sensible decisions under pressure and prioritise your workload in a fast-paced environment
• A self-starter who can work on their own initiatives with minimal supervision but escalate as required
• Effective verbal and written communication skills with both staff and external stakeholders
• We all work in teams here in Kainos – a proven ability of strong team skills, including taking direction from others, is crucial
• Previous Administration experience in a relevant working environment with an approachable, personable, dynamic, collaborative style.
  
  

DESIRABLE

• Experience as a Project Coordinator, Project Assistant, PMO Associate, PMO
• Officer, PMO Coordinator or PMO Assistant or Project Management exposure
• Experience with PSA software (e.g. Kimble or Workday)
• Ability to use charts, pivots and formulas in Excel
  
  

Please note the closing date for applications is the 24th May 2024.

So what are you waiting for? Let’s write the next incredible chapter of our story together.

Embracing our differences

At Kainos, we believe in the power of diversity, equity and inclusion. We are committed to building a team that is as diverse as the world we live in, where everyone is valued, respected, and given an equal chance to thrive. We actively seek out talented people from all backgrounds, regardless of age, race, ethnicity, gender, sexual orientation, religion, disability, or any other characteristic that makes them who they are. We also believe every candidate deserves a level playing field. Our friendly talent acquisition team is here to support you every step of the way, so if you require any accommodations or adjustments, we encourage you to reach out. We understand that everyone's journey is different, and by having a private conversation we can ensure that our recruitment process is tailored to your needs.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Information Services

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