Programme & Executive Support Coordinator - Hybrid

Somerset Council; Taunton; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

25 days leave

LGPS

Flexible and hybrid working

Health & wellbeing

Volunteer opportunities

Job summary

Somerset Council is seeking a Programme and Executive Support Co-ordinator to drive high-profile projects across the Flood Resilience Programme and Climate & Natural Environment leadership team. You will provide proactive administrative, coordination and organisational support to a busy programme team and senior leaders.

You will manage meetings, maintain records, coordinate activities and ensure actions and decisions are tracked and communicated.

Qualifications

• Experience providing senior administrative, PA or project support within a complex organisation.
• Strong organisational skills with the ability to manage multiple priorities and work independently.
• Experience coordinating with a range of stakeholders, including senior managers and external partners.
• Excellent communication and interpersonal skills, with confidence building professional relationships.
• Experience producing high-quality reports, presentations, meeting packs and other business documentation.
• Good knowledge of Microsoft 365 applications, including Word, Excel, Teams and SharePoint.

Responsibilities

• Provide proactive administrative, coordination and organisational support to a busy programme team and senior leaders.
• Manage meetings, maintain programme records, coordinate activities, and ensure information, actions and decisions are effectively tracked and communicated.
• Build positive relationships with colleagues, senior leaders, contractors and external stakeholders.
• Prepare and quality-check reports, presentations, briefings and other programme documentation.
• Maintain accurate programme records and SharePoint systems, ensuring good information management practices.
• Respond to stakeholder enquiries and help ensure the right information reaches the right people at the right time.

Skills

Senior admin support

Organisational skills

Stakeholder coordination

Communication

Report/presentation creation

Tools

Word

Excel

Teams

SharePoint

Job description

Somerset Council is seeking a Programme and Executive Support Co-ordinator to drive high-profile projects across the Flood Resilience Programme and Climate & Natural Environment leadership team. You will provide proactive administrative, coordination and organisational support to a busy programme team and senior leaders.

You will manage meetings, maintain records, coordinate activities and ensure actions and decisions are tracked and communicated.