Programme and Executive Support Co-ordinator

Somerset Council; Taunton; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

25 days leave

LGPS

Flexible and hybrid working

Health & wellbeing

Volunteer opportunities

Job summary

Somerset Council is seeking a Programme and Executive Support Co-ordinator to drive high-profile projects across the Flood Resilience Programme and Climate & Natural Environment leadership team. You will provide proactive administrative, coordination and organisational support to a busy programme team and senior leaders.

You will manage meetings, maintain records, coordinate activities and ensure actions and decisions are tracked and communicated.

Qualifications

• Experience providing senior administrative, PA or project support within a complex organisation.
• Strong organisational skills with the ability to manage multiple priorities and work independently.
• Experience coordinating with a range of stakeholders, including senior managers and external partners.
• Excellent communication and interpersonal skills, with confidence building professional relationships.
• Experience producing high-quality reports, presentations, meeting packs and other business documentation.
• Good knowledge of Microsoft 365 applications, including Word, Excel, Teams and SharePoint.

Responsibilities

• Provide proactive administrative, coordination and organisational support to a busy programme team and senior leaders.
• Manage meetings, maintain programme records, coordinate activities, and ensure information, actions and decisions are effectively tracked and communicated.
• Build positive relationships with colleagues, senior leaders, contractors and external stakeholders.
• Prepare and quality-check reports, presentations, briefings and other programme documentation.
• Maintain accurate programme records and SharePoint systems, ensuring good information management practices.
• Respond to stakeholder enquiries and help ensure the right information reaches the right people at the right time.

Skills

Senior admin support

Organisational skills

Stakeholder coordination

Communication

Report/presentation creation

Tools

Word

Excel

Teams

SharePoint

Job description

Looking for a role where you can help drive high-profile projects that make a real impact across Somerset? This is an exciting opportunity to join our Flood Resilience Programme and Climate & Natural Environment leadership team. You'll be at the centre of key projects, helping to coordinate activities, support senior leaders and ensure effective collaboration across a wide range of stakeholders.What will I be doing? As a Programme and Executive Support Co-ordinator, you'll provide proactive administrative, coordination and organisational support to a busy programme team and senior leaders. You'll manage meetings, maintain programme records, coordinate activities, and ensure information, actions and decisions are effectively tracked and communicated. How You'll Make a Difference

• Monitor actions, deadlines and key deliverables to support the successful delivery of programme objectives.
• Support meetings and governance processes, including scheduling, preparation of papers and recording actions.
• Build positive relationships with colleagues, senior leaders, contractors and external stakeholders.
• Prepare and quality-check reports, presentations, briefings and other programme documentation.
• Maintain accurate programme records and SharePoint systems, ensuring good information management practices.
• Respond to stakeholder enquiries and help ensure the right information reaches the right people at the right time.
  Experience providing senior administrative, PA or project support within a complex organisation.
• Strong organisational skills with the ability to manage multiple priorities and work independently.
• Experience coordinating with a range of stakeholders, including senior managers and external partners.
• Excellent communication and interpersonal skills, with confidence building professional relationships.
• Experience producing high-quality reports, presentations, meeting packs and other business documentation.
• Good knowledge of Microsoft 365 applications, including Word, Excel, Teams and SharePoint.
  At Somerset Council, we're a progressive organisation committed to improving lives and shaping better services for our communities. Based in one of England's most beautiful counties, it's a great place to build your career and enjoy an excellent quality of life.
• 25 days' annual leave plus bank holidays, with the option to purchase additional leave.
• Local Government Pension Scheme (LGPS), one of the UK's most enhanced and secure pension schemes.
• Flexible and hybrid working arrangements to support work-life balance, where service needs allow.
• Health and wellbeing support, including access to confidential employee assistance services.
• Paid volunteering opportunities, helping you make a difference both inside and outside of work.