Programme Coordinator & Administrator

RTX; Warminster; Vor Ort; GBP 30.000 - 42.000; Vollzeit

Zusammenfassung

RTX, via its OMNIA Training programme, is seeking a highly organised Programme Coordinator and Administrator to support the British Army transformation project in Warminster. You will handle governance tasks, schedule coordination, minutes, reports and stakeholder liaison in a fast-paced defence environment.

The role requires excellent communication, discretion and the ability to manage multiple priorities with minimal supervision. Security clearance will be pursued as part of the process.

Qualifikationen

• Experience coordinating complex schedules, meetings and priorities.
• Strong organisational and planning skills with attention to detail.
• Excellent written and verbal communication abilities.
• Experience preparing reports, presentations and meeting packs.
• Stakeholder management with confidence across levels.
• Proficient MS 365 suite including Outlook, Teams and SharePoint.

Aufgaben

• Coordinate programme schedules, meetings and governance forums.
• Prepare agendas, materials and briefing packs.
• Record minutes and follow up actions.
• Maintain programme documentation and trackers.
• Support onboarding of new personnel and visitors.
• Coordinate travel, venues and logistics.
• Assist procurement, invoicing and admin activities.
• Contribute to standardised administrative templates and processes.

Kenntnisse

Organisation

Communication

MS 365

Schedule coordination

Report creation

Stakeholder management

Independent work

Tools

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Jobbeschreibung

Date Posted:

2026-11-09

Country:

United Kingdom

Location:

Warminster, Wiltshire

Position Role Type:

Onsite

At RTX, the world’s largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world’s most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can.

Together, we push the boundaries of known science and find new ways to connect and protect our world.

Raytheon brings the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat.

We deliver solutions that help our nation and allies defend freedoms and deter aggression, creating a safer, more secure world. Join us and help shape the future of aerospace and defense.

What You Will Do -

Programme Coordinator & Administrator

Be at the forefront of transforming British Army training.

About us -

At OMNIA® Training, we’ve brought together some of the UK’s most innovative defence training organisations under one powerful mission: to transform the British Army’s training system and create the best-trained Army in the world.

OMNIA are redefining the British Army’s collective training. To do that, we are looking for the best and brightest minds from across the UK. We are backed by British innovation and powered by world-class experts, like you. OMNIA is at the heart of the UK’s bold Land Industrial Strategy.

The role -

This is more than a job — it’s a mission. You will be part of a high-impact, collaborative environment, where we expect everyone to live the values and standards of the British Army. Every person in our team plays a critical role in delivering OMNIA’s vision; designing, delivering, and transforming collective training so the British Army is ready to fight and win.

As a Programme Coordinator and Administrator, you will provide comprehensive administrative, coordination and business support services across the OMNIA programme, helping to ensure the effective operation of governance activities, stakeholder engagement, programme communications and day-to-day delivery functions.

Operating within a complex and fast-paced environment, the role supports programme teams by coordinating schedules, meetings, events, documentation and business activities, helping to maintain efficient ways of working and enabling successful programme delivery.

The role requires excellent organisational skills, strong attention to detail, sound judgement, and the ability to build effective working relationships across a broad range of stakeholders.

Who We Are Looking For -

We are looking for a highly organised, proactive and professional individual who enjoys supporting and helping teams operate effectively.

You will be an excellent communicator, capable of building positive relationships with colleagues, customers and stakeholders at all levels.

You will possess strong organisational skills, attention to detail and the ability to manage multiple priorities in a fast‑paced environment.

Success in this role will require initiative, discretion, adaptability and a customer‑focused approach, ensuring programme teams receive outstanding support.

Main Duties -

• Programme Coordination & Administration
• Provide high-quality administrative support across the OMNIA programme.
• Coordinate programme schedules, meetings, workshops and governance forums.
• Manage programme calendars and ensure key activities, meetings and milestones are effectively coordinated.
• Prepare agendas, meeting materials, briefing packs and supporting documentation.
• Record and distribute meeting minutes, decisions and actions, ensuring timely follow‑up.
• Maintain programme documentation, registers, trackers and records, including risks, issues, actions and decision logs.
• Support onboarding activities for new personnel and visitors.
• Governance & Stakeholder Support
• Coordinate governance activities and programme reviews.
• Support the preparation of reports, presentations and briefing materials for programme stakeholders.
• Act as a central point of contact for administrative enquiries.
• Liaise with internal functions, partners, customers and external stakeholders to coordinate activities and resolve administrative issues.
• Maintain stakeholder contact lists, distribution groups and communications records.
• Support programme communications and engagement activities.

Operational Support -

• Coordinate travel arrangements, accommodation and associated logistics where required.
• Arrange meeting rooms, facilities, equipment, catering and visitor access requirements.
• Support procurement administration, invoice processing and business administration activities.
• Maintain SharePoint sites, Teams channels and collaborative workspaces.
• Ensure information is organised, accessible and maintained in accordance with programme requirements.
• Continuous Improvement:
• Identify opportunities to improve administrative processes and programme ways of working.
• Support the development of standardised approaches, templates and administrative procedures.
• Contribute to an efficient, responsive and professional programme support function.

Skills & Experience -

• We are looking for a highly organised, adaptable and professional individual who thrives in a busy environment.
• The ideal candidate will demonstrate -
• Experience in programme, project, business or executive administration roles.
• Demonstrable experience coordinating complex schedules, meetings and competing priorities.
• Strong organisational and planning skills with the ability to manage multiple activities simultaneously.
• Excellent written and verbal communication skills.
• Experience preparing reports, presentations, meeting packs and correspondence.
• Strong stakeholder management skills and the ability to work confidently with personnel at all levels.
• Experience maintaining documentation, trackers and administrative records.
• High levels of discretion when handling sensitive or confidential information.
• Advanced Microsoft 365 skills, particularly Outlook, Teams, Word, Excel, PowerPoint and SharePoint.
• Ability to work independently, exercise initiative and manage workload effectively.
• Desirable:
• Experience supporting large programmes, PMOs or delivery organisations.
• Experience within Defence, Government, Military or other highly regulated environments.
• Familiarity with programme governance, reporting and business management processes.

Security Requirements

The successful candidate will be required to obtain and maintain Security Check (SC) clearance.

Please visit the UK Government website for further information regarding national security vetting requirements.

RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.

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