Programme Coordinator & Administrator

Prattwhitney; Warminster; On-site; GBP 32,000 - 42,000; Full time

Job summary

OMNIA Training is seeking a highly organized Programme Coordinator and Administrator to provide comprehensive admin and governance support across the OMNIA programme. The role involves coordinating schedules, meetings and documentation, and ensuring effective engagement with stakeholders across the UK defence training landscape.

You will manage travel arrangements, governance activities and communications, delivering efficient business support in a fast-paced environment while upholding high

Qualifications

• Experience in programme, project, business or executive administration roles.
• Demonstrable experience coordinating complex schedules, meetings and competing priorities.
• Strong organisational and planning skills with the ability to manage multiple activities simultaneously.
• Excellent written and verbal communication skills.
• Experience preparing reports, presentations, meeting packs and correspondence.
• Strong stakeholder management skills and the ability to work confidently with personnel at all levels.
• Experience maintaining documentation, trackers and administrative records.
• High levels of discretion when handling sensitive or confidential information.
• Advanced Microsoft 365 skills, particularly Outlook, Teams, Word, Excel, PowerPoint and SharePoint.

Responsibilities

• Provide high-quality administrative support across the OMNIA programme; coordinate schedules, meetings and governance forums.
• Prepare reports, presentations and briefing materials for stakeholders; act as central contact for admin enquiries.
• Arrange travel, accommodation, meeting rooms and facilities; manage procurement and invoicing as required.
• Maintain SharePoint sites, Teams channels and collaborative workspaces; ensure accessible documentation.

Skills

Communication

Organization

Attention to detail

Initiative

Programme administration

Stakeholder management

Tools

Microsoft Outlook

SharePoint

Teams

Excel

PowerPoint

Job description

Country: United Kingdom

Location: Warminster, Wiltshire

Position Role Type: Onsite

At RTX, the world's largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world’s most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world. Raytheon brings the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. We deliver solutions that help our nation and allies defend freedoms and deter aggression, creating a safer, more secure world. Join us and help shape the future of aerospace and defense.

What You Will Do - Programme Coordinator & Administrator

Be at the forefront of transforming British Army training.

About us - At OMNIA Training

At OMNIA Training, we've brought together some of the UK’s most innovative defence training organisations under one powerful mission: to transform the British Army’s training system and create the best-trained Army in the world. OMNIA are redefining the British Army’s collective training. To do that, we are looking for the best and brightest minds from across the UK. We are backed by British innovation and powered by world-class experts, like you. OMNIA is at the heart of the UK’s bold Land Industrial Strategy.

The role

This is more than a job - it's a mission. You will be part of a high-impact, collaborative environment, where we expect everyone to live the values and standards of the British Army. Every person in our team plays a critical role in delivering OMNIA’s vision; designing, delivering, and transforming collective training so the British Army is ready to fight and win. As a Programme Coordinator and Administrator, you will provide comprehensive administrative, coordination and business support services across the OMNIA programme, helping to ensure the effective operation of governance activities, stakeholder engagement, programme communications and day-to-day delivery functions. Operating within a complex and fast-paced environment, the role supports programme teams by coordinating schedules, meetings, events, documentation and business activities, helping to maintain efficient ways of working and enabling successful programme delivery. The role requires excellent organisational skills, strong attention to detail, sound judgement, and the ability to build effective working relationships across a broad range of stakeholders.

Who We Are Looking For

We are looking for a highly organised, proactive and professional individual who enjoys supporting and helping teams operate effectively. You will be an excellent communicator, capable of building positive relationships with colleagues, customers and stakeholders at all levels. You will possess strong organisational skills, attention to detail and the ability to manage multiple priorities in a fast-paced environment. Success in this role will require initiative, discretion, adaptability and a customer-focused approach, ensuring programme teams receive outstanding support.

Main Duties

• Programme Coordination & Administration Provide high-quality administrative support across the OMNIA programme. Coordinate programme schedules, meetings, workshops and governance forums. Manage programme calendars and ensure key activities, meetings and milestones are effectively coordinated. Prepare agendas, meeting materials, briefing packs and supporting documentation. Record and distribute meeting minutes, decisions and actions, ensuring timely follow-up. Maintain programme documentation, registers, trackers and records, including risks, issues, actions and decision logs. Support onboarding activities for new personnel and visitors.
• Governance & Stakeholder Support Coordinate governance activities and programme reviews. Support the preparation of reports, presentations and briefing materials for programme stakeholders. Act as a central point of contact for administrative enquiries. Liaise with internal functions, partners, customers and external stakeholders to coordinate activities and resolve administrative issues. Maintain stakeholder contact lists, distribution groups and communications records. Support programme communications and engagement activities.
• Operational Support - Coordinate travel arrangements, accommodation and associated logistics where required. Arrange meeting rooms, facilities, equipment, catering and visitor access requirements. Support procurement administration, invoice processing and business administration activities. Maintain SharePoint sites, Teams channels and collaborative workspaces. Ensure information is organised, accessible and maintained in accordance with programme requirements.
• Continuous Improvement: Identify opportunities to improve administrative processes and programme ways of working. Support the development of standardised approaches, templates and administrative procedures. Contribute to an efficient, responsive and professional programme support function.

Skills & Experience

• Experience in programme, project, business or executive administration roles.
• Demonstrable experience coordinating complex schedules, meetings and competing priorities.
• Strong organisational and planning skills with the ability to manage multiple activities simultaneously.
• Excellent written and verbal communication skills.
• Experience preparing reports, presentations, meeting packs and correspondence.
• Strong stakeholder management skills and the ability to work confidently with personnel at all levels.
• Experience maintaining documentation, trackers and administrative records.
• High levels of discretion when handling sensitive or confidential information.
• Advanced Microsoft 365 skills, particularly Outlook, Teams, Word, Excel, PowerPoint and SharePoint.
• Ability to work independently, exercise initiative and manage workload effectively.
• Desirable: Experience supporting large programmes, PMOs or delivery organisations.
• Experience within Defence, Government, Military or other highly regulated environments.
• Familiarity with programme governance, reporting and business management processes.

Security Requirements

The successful candidate will be required to obtain and maintain Security Check (SC) clearance. Please visit the UK Government website for further information regarding national security vetting requirements.

#LI-LM1 RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.

Privacy Policy and Terms: Click on this link to read the Policy and Terms RTX is an aerospace and defense company that provides advanced systems and services for commercial, military and government customers worldwide. It comprises three industry-leading businesses – Collins Aerospace, Pratt & Whitney, and Raytheon. Its 195,000 employees enable the company to operate at the edge of known science as they imagine and deliver solutions that push the boundaries in quantum physics, electric propulsion, directed energy, hypersonics, avionics and cybersecurity.

The company, formed in 2020 through the combination of Raytheon Company and the United Technologies Corporation aerospace businesses, is headquartered in Arlington, Virginia.