Programme Coordinator

Lloyd's Register; Greater London; On-site; GBP 32,000 - 46,000; Full time

Benefits offered by this job

26 days holiday pro rata

Bonus scheme

Company funded PMI

EAP & discount scheme

Hybrid and flexible work schedules

Job summary

Lloyd’s Register Foundation is seeking a Programme Coordinator to provide maternity cover for coordinating and delivering the small grants programme. You will support funding rounds, manage applications, assist assessment, and maintain records across Salesforce and internal systems.

The role focuses on ensuring an accessible, well-organised grants process, with opportunities to contribute to other Foundation activities in skills and education.

Qualifications

• Experience in programme, project or grant coordination, preferably in charitable or education sectors.
• Strong written and verbal communication skills for guidance, FAQs, briefings and reports.
• Ability to manage multiple timelines, records and stakeholder requests.

Responsibilities

• Coordinate and deliver small grants funding rounds with deadlines and milestones.
• Be a consistent point of contact for applicants, reviewers and grant holders; provide timely responses.
• Support application and assessment processes, including reviewer setup and scoring workflows.
• Maintain accurate Salesforce records, contracting information and approvals.
• Develop guidance materials, FAQs and web content with the Communications Team.
• Organise internal meetings and record follow-up actions for governance on progress.
• Contribute to process improvements based on learning and feedback.
• Maintain documentation and handover materials for continuity during maternity cover.

Skills

Stakeholder communication

Organisation and planning

Independent working

Problem solving

Attention to detail

Tools

Salesforce

Microsoft 365

Job description

Location: London - UK

Lloyd’s Register Foundation

Location: London - UK

Candidates must provide work authorization for the respective country.

Applications close: 5th October 23:59 UK time

Interview to be held Week commencing 19th October

About The Role

The Programme Coordinator will provide maternity cover by supporting the Senior Programme Manager in the coordination and delivery of Lloyd’s Register Foundation’s small grants programme. The role will support funding round administration, application management, assessment coordination, grant set-up, monitoring, reporting and learning activities.

The Small Grants Scheme provides accessible, proportionate funding to support organisations and projects aligned with the Foundation's mission and strategic priorities.

The post holder will help maintain a high-quality, proportionate and applicant-friendly small grants process, ensuring that information, records, communications and internal coordination are clear, timely and well organised.

The role will primarily focus on coordinating and delivering the our small grants programme and will provide additional support in the delivery of the Foundation's internal funding initiatives and other activity related to our skills and education portfolio. From time to time, the postholder may also contribute to other activities across the Foundation, as appropriate to the role and organisational priorities.

What We Offer You

• Fixed term employment of 12 months
• Competitive Salary
• Hybrid and flexible work schedules with an appreciation for work-life balance
• Working in a global company with the ability to work with different cultures and diverse people
• The opportunity to work for an organization that has a strong sense of purpose, is values-driven and helps colleagues to develop professionally and personally through our range of people development programs
• Excellent benefits package including 26 days holiday pro rata per annum, plus flexible bank holidays, bonus scheme, company funded PMI, EAP & discount scheme

The Role

Small Grants Programme Delivery

• Support the planning and coordination of all small grants funding rounds, ensuring activities, deadlines and key milestones are effectively managed.
• Act as a consistent point of contact for applicant, reviewer and grant holder enquiries, providing clear and timely responses and escalating issues where appropriate.
• Support the application and assessment process, including reviewer set-up, reviewer guidance, scoring processes, moderation preparation and decision-making support.
• Work closely with the Grants Team to ensure application records, approvals, grant set-up, contracting information and Salesforce records are accurate and up to date.
• Support the production and maintenance of guidance notes, FAQs, application materials and web content, working closely with the Communications Team so the scheme remains accessible and easy to navigate.
• Coordinate internal meetings, decisions and follow-up actions relating to the small grant s programme, ensuring responsibilities and deadlines are clearly recorded.
• Support practical improvements to the programme’s processes, guidance and delivery based on operational learning and stakeholder feedback.
• Maintain programme documentation, records and handover materials to support continuity and knowledge management during the maternity cover period.

Partner For Purpose

• Support the continued development, promotion and delivery of Partner for Purpose, a recently reintroduced employee engagement and internal funding initiative that enables employees to support non-profit organisations aligned with the Foundation’s mission and priorities. This will include coordinating funding rounds and employee engagement activities, while building awareness, participation and impact across the organisation.
• Coordinate enquiries, applications and applicant guidance, liaising with employees, applicants and grant holders to provide clear and consistent support.
• Support grant assessment, communications, reporting and record keeping, working closely with the Senior Programme Manager, Engagement Manager and Grants Team.

NEST - Network To Engineer a Safer Tomorrow

• Support the Senior Programme Manager in maintaining the Foundation’s relationship with the NEST community of students, graduates and early-career professionals.
• Identify and coordinate opportunities for future engagement, including links with the Ambassadors Programme where relevant.
• Maintain relevant records, contacts and follow-up actions to support continuity and effective internal coordination.

Programme And Portfolio Support

• Support the Senior Programme Manager with portfolio reporting, briefing notes, presentation materials and programme updates across the relevant areas of work, working with the Communications Team where needed.
• Support the capture of learning, outcomes, impact examples and case studies from funded projects, working with the Communications Team to inform reporting, communications and future programme development.
• Support information requests, briefing materials, knowledge management and cross-programme learning across the Foundation’s small grants programme and wider skills and education portfolio.
• Undertake any other responsibilities commensurate with the grade and nature of the role.

What You Bring

Technical / Professional Qualifications / Requirements

• Programme, project or grant coordination experience, ideally in a grant making, research, education, charitable, social impact or programme delivery environment.
• Grant-making experience and/or knowledge of engineering or engineering-related sectors is desirable but not essential.
• Understanding of, or interest in, the Foundation's mission and how engineering can contribute to safer, more resilient societies.
• Experience supporting funding rounds, application processes, stakeholder communications or comparable assessment processes.
• Excellent organisational skills, with the ability to manage multiple timelines, records, actions, applicants, reviewers and stakeholder requests.
• Strong written communication skills, including the ability to draft clear guidance, FAQs, briefings, feedback summaries, reports and presentation materials.
• Strong attention to detail and confidence working with programme data, assessment information, grant records, reports and internal systems.
• Ability to synthesise information from multiple sources and identify patterns, issues, lessons and practical improvements.
• Good stakeholder coordination skills, with the ability to build constructive relationships across teams and respond clearly to queries.
• Confidence using Microsoft 365 tools and internal systems, with experience of Salesforce or grant management systems desirable.
• Ability to work independently on agreed tasks, prioritise effectively and know when to elevate issues.
• Proactive, collaborative and solutions-focused approach.