Programme Co-ordinator: Pathways. Children, Families & Young People (Maternity Cover)

Britten Pears Arts; Carlton; On-site; GBP 25,000 - 26,000; Full time

Job summary

Britten Pears Arts in Snape Maltings, Suffolk, is seeking a Programme Co-ordinator: Pathways on a fixed-term maternity cover (12 months). The role focuses on planning, administration and delivery of CFYP Pathways programmes, working closely with the Programme Manager and CFYP team to ensure high-quality experiences for young people, artists and partners.

The candidate will handle participant administration, artist contracting, scheduling and on-the-ground delivery support, with line management

Qualifications

• Experience in arts or cultural organisations, music education, or youth work preferred.
• Strong administrative and organisational skills with ability to manage competing priorities.
• Interest in arts, music or creative learning is advantageous.

Responsibilities

• Support the planning, scheduling and delivery of CFYP Pathways programmes, contributing to well-organised, inclusive and high-quality musical experiences for young people.
• Act as a key point of contact for participants and families, providing clear, timely and supportive communication throughout the programme lifecycle.
• Coordinate rehearsal schedules and provide practical, on-the-ground support for workshops, performances and residential activity.
• Coordinate catering, accommodation and travel for residential and large-scale activity.
• Support recruitment and delivery for related initiatives including Big Sing and Friday Afternoons.
• Contribute to creating a welcoming, safe and inclusive environment where all participants feel supported to engage and progress.
• Support activity set-ups and smooth day-to-day running of sessions, responding flexibly to the needs of artists, participants and programme managers.

Skills

Communication skills

Organisational skills

Project coordination

People management

Tools

Artifax

Job description

Contract type:Fixed Term (12 months maternity cover)

Working pattern:Tuesday–Saturday 9:30am -5:30pm

Based at:Snape Maltings, Suffolk, with regional travel as required

Salary:£25,000 - £26,000 (1.0FTE but would consider 0.6FTE or 0.8FTE)

Works closely with:

Head of Community (1.0FTE)

Assistant Producer: Engagement (1.0 FTE)

Freelance Artists, Tutors, Chaperones and Pastoral Staff

At Snape Maltings , our significant commercial activity includes Retail , Hospitality , Galleries and Property - including holiday lets and accommodation for visiting artists. All commercial profits are used to support the BPA charity. We employ more than 150 permanent colleagues, many of whom work flexibly, together with significant numbers of seasonal staff and freelancers.

Our mission is to use Music, Arts & Heritage to transform people’s lives for the better, to bring communities together and effect positive social change. BPA continues to follow in the footsteps of founders Britten and Pears, inspired by their goal to make the arts useful and available to all. At our two internationally recognised cultural destinations; Snape Maltings and The Red House, we create vibrant, uplifting and life-enhancing experiences for visitors, customers and audiences alike. We deliver this vision through our remarkable people and brilliant inclusive teams, working together with a sense of purpose.

Our values guide all of BPA’s activities, with a Pioneering sense of creativity, openness to new possibilities and the courage to take initiative, a Collaborative spirit, knowing the power of teamwork, inclusivity, mutual support and challenge, a Rigorous pursuit of excellence, ambition to go the extra mile, and attention to detail, always Empowering people to learn, grow, find their potential and inspire others.

Role Overview:

The Programme Co-ordinator: Pathways plays a key operational role in the successful planning, administration and delivery of newly developed CFYP Pathways programmes. Working closely with the Programme Manager: Pathways and wider CFYP team, the postholder will support multiple strands of activity, including Advanced Young Musicians and Friday Afternoons programmes, ensuring high-quality experiences for young people, artists and partners.

The role has responsibility for participant administration, artist contracting, scheduling, on-the-ground delivery support and line management of Workshop Assistants. The Assistant Producer will act as a main point of contact for participants and families, liaise closely with the wider Music Team, Finance and Production teams, and ensure compliance with safeguarding, DBS, licensing and attendance requirements. This is a practical, people-focused role requiring strong organisational skills, confidence working with young people and a commitment to inclusive creative learning and development.

The ideal candidate will bring experience from a relevant setting, such as arts and cultural organisations, music education, the wider education sector, youth work, community engagement or programme administration. They will have experience of coordinating projects or programmes involving multiple stakeholders with strong administrative and organisational skills and the ability to manage competing priorities effectively. An interest in the arts, music or creative learning would be advantageous.

They will be highly organised, proactive and people-focused, with the confidence to work effectively in busy delivery environments and alongside a wide range of partners. With excellent communication skills and a collaborative mindset, the ideal candidate will build positive relationships with participants, families, artists and colleagues. Flexible, resilient and motivated by enabling others to thrive, they will take pride in contributing to high-quality, well-run programmes and a positive team culture.

Knowledge of the education, arts, cultural or youth sectors, and an understanding of how programmes can support young people's development and progression, would be beneficial. However, we welcome applications from candidates with transferable skills and experience who are excited by the opportunity to support high-quality programmes for children and young people.

Main Responsibilities:

Programme Delivery & Participant Experience

• Support the planning, scheduling and delivery of CFYP Pathways programmes, contributing to well-organised, inclusive and high-quality musical experiences for young people
• Act as a key point of contact for participants and families, providing clear, timely and supportive communication throughout the programme lifecycle
• Coordinate rehearsal schedules and provide practical, on-the-ground support for workshops, performances and residential activity
• Coordinate catering, accommodation and travel for residential and large-scale activity
• Support recruitment and delivery for related initiatives including Big Sing and Friday Afternoons
• Contribute to creating a welcoming, safe and inclusive environment where all participants feel supported to engage and progress
• Support activity set-ups and smooth day-to-day running of sessions, responding flexibly to the needs of artists, participants and programme managers

Administration, Finance & Compliance

• Manage and maintain accurate participant records using Artifax and other relevant systems
• Create, monitor and maintain attendance registers, ensuring discrepancies are identified and followed up
• Manage shared programme inboxes (including Advanced Young Musicians and Friday Afternoons), ensuring enquiries are responded to promptly and appropriately
• Administer artist contracting processes, working to agreed timelines, budgets and organisational procedures
• Collate, input and maintain data for Department for Education Music and Dance Scheme (MDS) funding applications and reporting
• Liaise with Finance colleagues to support accurate and timely invoicing and payments
• Work with Music Administration to ensure DBS checks are completed in advance of activity
• Support safeguarding processes, following agreed procedures and escalating concerns appropriately
• Prepare programme materials as required, including sourcing and distributing musical scores

Artist, Staff & Team Coordination

• Line manage Workshop Assistants, providing clear communication, scheduling and day-to-day support during delivery periods
• Coordinate artists and staffing across Pathways activity strands, ensuring clarity of roles and smooth delivery
• Liaise with Production colleagues to communicate technical requirements, schedules and stage plans
• Support the delivery of performances, sharings and events in collaboration with the wider CFYP, Music and Production teams
• Contribute to wider CFYP and Britten Pears Arts activities as required, supporting a collaborative and positive team culture

We are an equal opportunities employer and believe that diversity strengthens and enriches us.

We positively encourage applications from suitably qualified and eligible candidates of all ages and from all backgrounds, in particular from global majority backgrounds and disabled candidates who are currently under-represented at Britten Pears Arts and Snape Maltings Trading Limited.

Britten Pears Arts, The Red House, Aldeburgh, IP15 5PZ

Snape Maltings Concert Hall, Snape, Suffolk IP17 1SP Britten Pears Arts is a company limited by guarantee and registered in England and Wales No. 980281 Registered Office: Snape Maltings Concert Hall, Snape, Suffolk IP17 1SP, UK Registered Charity No. 261383 | VAT Registration No. 927 3330 30 Snape Maltings Trading Limited is a company registered in England & Wales No. 1519527 Registered Office as above | VAT Registration No. 927 3330 30.