Programme and Executive Support Co-ordinator

Somerset County Council; Taunton; Hybrid; GBP 27,000 - 29,000; Full time

Benefits offered by this job

25 days' annual leave

LGPS pension scheme

Hybrid working arrangements

Health & wellbeing support

Volunteer opportunities

Job summary

Somerset Council is seeking a proactive Programme and Executive Support Co-ordinator to help drive the Flood Resilience Programme and Climate & Natural Environment leadership team. You will coordinate meetings, manage records, track actions, and support senior leaders to ensure timely delivery and clear communications across a wide range of stakeholders.

You will work in a flexible, hybrid environment across Somerset, providing high-quality administrative and PA support and contributing to

Qualifications

• Experience providing senior administrative, PA or project support within a complex organisation.
• Strong organisational skills with the ability to manage multiple priorities and work independently.
• Experience coordinating with a range of stakeholders, including senior managers and external partners.
• Excellent communication and interpersonal skills, with confidence building professional relationships.
• Experience producing high-quality reports, presentations, meeting packs and other business documentation.
• Good knowledge of Microsoft 365 applications, including Word, Excel, Teams and SharePoint.

Responsibilities

• Monitor actions, deadlines and key deliverables to support the successful delivery of programme objectives.
• Support meetings and governance processes, including scheduling, preparation of papers and recording actions.
• Build positive relationships with colleagues, senior leaders, contractors and external stakeholders.
• Prepare and quality-check reports, presentations, briefings and other programme documentation.
• Maintain accurate programme records and SharePoint systems, ensuring good information management practices.

Skills

Senior admin support

PA experience

Stakeholder coordination

Communication

Reports & papers

MS 365 (Word/Excel/Teams/SharePoint)

Tools

Microsoft 365

Job description

Salary: Grade 13, £26,847 - £29,071 per annum

Hours: Full time, 37 hours per week

Contract: This is a fixed term contract for two years

Closing date: 28 October 2026

Looking for a role where you can help drive high-profile projects that make a real impact across Somerset?

This is an exciting opportunity to join our Flood Resilience Programme and Climate & Natural Environment leadership team. You'll be at the centre of key projects, helping to coordinate activities, support senior leaders and ensure effective collaboration across a wide range of stakeholders.

About the Role

As a Programme and Executive Support Co-ordinator, you'll provide proactive administrative, coordination and organisational support to a busy programme team and senior leaders. You'll manage meetings, maintain programme records, coordinate activities, and ensure information, actions and decisions are effectively tracked and communicated.

How You'll Make a Difference

• Monitor actions, deadlines and key deliverables to support the successful delivery of programme objectives.
• Support meetings and governance processes, including scheduling, preparation of papers and recording actions.
• Build positive relationships with colleagues, senior leaders, contractors and external stakeholders.
• Prepare and quality-check reports, presentations, briefings and other programme documentation.
• Maintain accurate programme records and SharePoint systems, ensuring good information management practices.
• Respond to stakeholder enquiries and help ensure the right information reaches the right people at the right time.

What You'll Bring

• Experience providing senior administrative, PA or project support within a complex organisation.
• Strong organisational skills with the ability to manage multiple priorities and work independently.
• Experience coordinating with a range of stakeholders, including senior managers and external partners.
• Excellent communication and interpersonal skills, with confidence building professional relationships.
• Experience producing high-quality reports, presentations, meeting packs and other business documentation.
• Good knowledge of Microsoft 365 applications, including Word, Excel, Teams and SharePoint.

Why Join Us?

At Somerset Council, we're a progressive organisation committed to improving lives and shaping better services for our communities. Based in one of England's most beautiful counties, it's a great place to build your career and enjoy an excellent quality of life.

• 25 days' annual leave plus bank holidays, with the option to purchase additional leave.
• Local Government Pension Scheme (LGPS), one of the UK's most enhanced and secure pension schemes.
• Flexible and hybrid working arrangements to support work-life balance, where service needs allow.
• Health and wellbeing support, including access to confidential employee assistance services.
• Paid volunteering opportunities, helping you make a difference both inside and outside of work.

Find out more about working at Somerset Council:

https://www.somerset.gov.uk/jobs-and-careers/working-at-somerset-council/

Further Information

• We offer flexible and hybrid working arrangements to support a healthy work-life balance.
• If you are a current employee, please apply via the internal SAP SuccessFactors careers page.
• Unfortunately, we are unable to offer sponsorship for this role.

For an informal chat about the role, please contact James Divall (Head of Service: Climate and Natural Environment) via email: [e-mail]

We believe diversity makes us stronger and are committed to creating a workplace where everyone feels valued and respected. We welcome applications from people of all backgrounds and experiences, whose unique perspectives help us better serve the people of Somerset.

We can find a copy of the full job description here: TR0320 Programme and Executive Support Co-ordinator.pdf

Ref: 1505/AB