Programme Administrator

Kinetic plc; North East; On-site; GBP 21,000 - 23,000; Full time

Job summary

Kinetic plc in Newcastle Upon Tyne is seeking a Programme Administrator for a 6-month initial contract. The role is 37 hours per week, Monday to Friday, on-site in Newcastle Upon Tyne.

You will support the rebranding programme and provide central coordination across the organisation. Responsibilities include maintaining programme plans, logs, and reporting packs, coordinating meetings, and ensuring documentation is up to date.

Qualifications

• Proven experience in administration and programme support.
• Strong organisational and document-control skills.
• Excellent attention to detail and commitment to quality.
• Ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication skills.
• Experience coordinating stakeholders across different teams.
• Ability to work independently and drive actions to completion.
• Proficiency in Microsoft 365 including Excel, PowerPoint, Word, Teams and SharePoint.

Responsibilities

• Provide day-to-day administrative and coordination support to the rebranding programme and programme lead.
• Maintain accurate programme plans, action logs, risk and issue registers, decision logs, trackers, and reporting packs.
• Coordinate meetings and workshops, including agendas, materials, minutes, actions, and follow-up.
• Monitor milestones, dependencies, and outstanding actions, escalating delays, risks, and issues where required.
• Maintain effective document control, version control, filing systems, and programme records.
• Prepare reports, presentations, correspondence, and other programme materials.

Skills

Administration

Project coordination

Document control

Attention to detail

Communication

Stakeholder management

Independent worker

Microsoft 365

Tools

Microsoft 365 Suite

SharePoint

Job description

Programme Administrator

6 months initial contract

Newcastle Upon Tyne

37 hours per week

Monday - Friday

Pay rate between 15-17 per hour

The role will act as the central coordination point for rebranding activities across the Service business, ensuring that actions, documentation, dependencies, and timelines are effectively managed. The successful candidate will work closely with stakeholders across the organisation to coordinate updates to assets, PPE and workwear, signage, documentation, communications, and other branded materials.

Key Responsibilities

Programme Administration & Coordination

• Provide day-to-day administrative and coordination support to the rebranding programme and programme lead.
• Maintain accurate programme plans, action logs, risk and issue registers, decision logs, trackers, and reporting packs.
• Coordinate meetings and workshops, including agendas, materials, minutes, actions, and follow-up.
• Monitor milestones, dependencies, and outstanding actions, escalating delays, risks, and issues where required.
• Maintain effective document control, version control, filing systems, and programme records.
• Prepare reports, presentations, correspondence, and other programme materials.

Stakeholder Management

• Act as a central point of contact for rebranding-related queries.
• Build effective relationships across operational and support functions, sites, and locations.
• Coordinate requirements and ensure actions are clearly assigned, tracked, and completed.
• Communicate programme updates clearly and consistently.
• Coordinate and influence stakeholders across multiple functions without direct authority.

Brand & Asset Transition

• Coordinate the assessment and transition of existing branded assets and materials.
• Maintain an accurate inventory of assets affected by the rebrand and track progress through to completion.
• Coordinate updates to areas including:
  • PPE and workwear
  • Signage and visual branding
  • Site assets and equipment
  • Documentation and templates
  • Internal communications
  • Operational processes affected by the rebrand
• Liaise with asset owners and stakeholders to confirm requirements, priorities, progress, and completion.
• Support the planning and scheduling of required branding updates.

Planning, Reporting & Delivery

• Produce regular programme progress reports and status updates.
• Track budgets, purchasing requirements, procurement activity, and supplier actions where required.
• Monitor dependencies across workstreams and ensure actions are followed up promptly.
• Support implementation planning, business readiness, and programme completion activities.
• Collate information from stakeholders and provide clear visibility of progress, risks, issues, decisions, and dependencies.

Skills & Experience

Essential

• Proven experience in administration, project coordination, or programme support.
• Strong organisational, administrative, and document-control skills.
• Excellent attention to detail and a commitment to accuracy and quality.
• Ability to manage competing priorities and deliver against challenging deadlines.
• Strong written and verbal communication skills.
• Experience coordinating stakeholders across different teams or functions.
• Experience maintaining project plans, action trackers, risk registers, and reporting packs.
• Ability to work independently, take ownership, and drive actions through to completion.
• Proficiency in Microsoft 365, including Excel, PowerPoint, Word, Teams, and SharePoint.

Desirable

• Experience supporting business transformation, organisational change, or rebranding programmes.
• Knowledge of procurement, facilities, or operational asset management.
• Experience working across multiple sites, locations, or business functions.
• Experience coordinating suppliers, orders, or physical asset changes.

Key Deliverables

Success in the role will be demonstrated through:

• Effective programme administration and document control.
• Accurate and up-to-date programme plans, records, trackers, and reports.
• Effective coordination and timely delivery of assigned rebranding activities.
• Clear visibility of progress, actions, risks, issues, and dependencies.
• Timely completion of branding updates across identified business areas.
• Effective stakeholder engagement and consistent programme communication.
• High-quality delivery within agreed deadlines.
• Successful implementation of the rebrand in line with business objectives and agreed timescales.

Travel: The role requires a willingness to travel across UK&I as required.

Kinetic plc is a Recruitment Consultancy with over 40 years of experience of delivering staffing solutions to the engineering, manufacturing and technical industries.

Kinetic plc treats all applications with a high degree of care, we review all submissions and will attempt to contact applicants who match the job profile.

Those that do not meet the specification may not be contacted but their CV retained to be considered against future opportunities.

S&T1