Program Admin Officer: Data & Finance Support

We Manage Jobs(WMJobs); West Midlands; On-site; GBP 12,000 - 18,000; Part time

Job summary

We Manage Jobs (WMJobs) is seeking a part-time administrative assistant to support the Connect to Work programme in the West Midlands. You will maintain records, update the CRM, process referrals via PRaP, and handle financial transactions using Oracle Fusion.

Essential requirements include Level 2 English and Maths, Level 2 in Business Administration, and at least two years in administration with financial duties. A Basic DBS check is required. Contract ends 31 March 2027, 18.5 hours per week.

Qualifications

• Level 2 English and Maths (or equivalent).
• Level 2 in Business Administration or higher.

Responsibilities

• Provide administrative support: answer calls, greet visitors, handle correspondence, photocopying, filing, word processing, and minutes.
• Maintain and update spreadsheets, CRM databases, and participant records with accurate data.
• Process referrals through the DWP PRaP system: starts, reports, record management, and provide statistics for funding claims.
• Complete financial transactions in Oracle Fusion: raise and receipting PO and invoices.

Skills

Attention to detail

Administrative skills

Communication

Education

English & Maths Level 2

Business Administration Level 2

Tools

Oracle Fusion

CRM databases

DWP PRaP system

Job description

We Manage Jobs (WMJobs) is seeking a part-time administrative assistant to support the Connect to Work programme in the West Midlands. You will maintain records, update the CRM, process referrals via PRaP, and handle financial transactions using Oracle Fusion.

Essential requirements include Level 2 English and Maths, Level 2 in Business Administration, and at least two years in administration with financial duties. A Basic DBS check is required. Contract ends 31 March 2027, 18.5 hours per week.