Production Coordinator

ERDEM; Greater London; On-site; GBP 28,000 - 42,000; Full time

Job summary

ERDEM is seeking a Production Coordinator to support the Production Manager in the day-to-day running of production, ensuring products progress smoothly from handover through to final delivery. You will work with Development, Design, Technical, Logistics and Finance to maintain accurate production information, manage purchase orders and documentation, and monitor critical path deadlines.

The role requires attention to detail and proactive communication with suppliers, ensuring production remains

Qualifications

• Previous experience in production and knowledge of materials, embellishment or embroidery.
• Strong understanding of the production lifecycle and delivery timelines.
• Experience raising purchase orders and maintaining production records.
• Advanced Excel skills and proficiency with production trackers.
• Familiarity with ERP or production systems (NetSuite or Zedonk beneficial).

Responsibilities

• Coordinate day-to-day production and delivery with internal teams and suppliers.
• Maintain production trackers and monitor milestones and delivery dates.
• Raise and manage raw material purchase orders and finished goods dockets.
• Check supplier invoices against costs and support production costing.
• Ensure accurate documentation and reporting for meetings.

Skills

Production coordination

Purchase orders

Excel

ERP systems

NetSuite

Zedonk

Cross-functional communication

Tools

NetSuite

Zedonk

Job description

Company Description

ERDEM is an independent London-based fashion house founded in 2005 by designer Erdem Moralioglu MBE, known for bold, expressive collections. The brand combines poetic design with rigorous craftsmanship, creating pieces that are ageless, timeless, and driven by a strong narrative. ERDEM’s work emphasizes the interplay of strength and beauty, inspiring confidence and emotion through dramatic, atmospheric fashion. The house values traditional skills while embracing innovative techniques, balancing precision, artistry, and the dexterity of the handmade. Storytelling is central to ERDEM, with each collection built around heroic figures and evocative moments in time.

Reports to: Production Manager

About the Role

We’re looking for an organised and proactive Production Coordinator to support the Production Manager in the day-to-day running of production, ensuring products progress smoothly from production handover through to final delivery.

Working closely with suppliers and internal teams including Development, Design, Technical, Logistics and Finance, the Production Coordinator will maintain accurate production information, manage purchase orders and production documentation, monitor critical path deadlines and follow up on outstanding actions.

The role requires strong attention to detail, excellent organisation and a proactive approach to ensuring production remains on track. It will be key to have a strong understanding of fabrics.

Production Coordination & Delivery

Support the Production Manager with the day-to-day coordination of production and delivery.

• Maintain and update production trackers, including production status, key milestones, ex-factory dates and delivery information.
• Monitor the production critical path, chasing suppliers and internal teams on outstanding actions, approvals and deadlines.
• Maintain regular communication with suppliers regarding materials, production progress, approvals and delivery dates.
• Highlight potential production delays, capacity issues or risks to the Production Manager and support with follow-up actions.
• Attend weekly Production and QC meetings, ensuring trackers are updated and agreed actions are followed through.
• Support the sealing and production approval process to ensure styles are ready for production.
• Work closely with Logistics on shipment planning and communicate changes to delivery dates to relevant teams.
• Maintain accurate production information across systems and ensure key changes are communicated internally.

Purchase Orders, Dockets & Materials

Manage the day-to-day administration of raw materials and finished goods production documentation.

• Raise and maintain raw material purchase orders, ensuring quantities, costs, suppliers and delivery dates are accurate.
• Raise and maintain finished goods production dockets, ensuring product, quantity, costing and delivery information is correct.
• Issue purchase orders and production dockets to suppliers and manage amendments where required.
• Track raw material orders and deliveries against production requirements, highlighting shortages or delays that could impact production.
• Ensure material bookings and required delivery dates align with the production critical path, raising any bookings required ahead of market.
• Monitor held and excess raw material inventory to support future usage and minimise stock risk.
• Resolve discrepancies between purchase orders, production dockets, supplier confirmations and internal systems.

Costing & Finance

Support the Production Manager in maintaining accurate production costs and financial information.

• Maintain and update confirmed production costs across relevant systems, trackers and dockets.
• Ensure purchase orders and finished goods dockets reflect agreed supplier costs.
• Support the checking of supplier invoices against purchase orders and agreed costs.
• Liaise with suppliers and Finance to resolve invoice or payment queries.
• Support the tracking of outstanding supplier invoices and payments.
• Maintain accurate information to support production costing and margin reporting.

Cross-Functional & Administrative Support

Provide effective coordination between Production and wider business functions.

• Work closely with Development to support the handover of styles into production.
• Liaise with Technical and Quality teams regarding outstanding approvals and production readiness.
• Coordinate with Logistics on ex-factory dates, shipment plans and delivery status.
• Provide accurate production updates and reports for internal meetings.
• Maintain organised production records and documentation.
• Support the Production Manager with reporting, supplier information and ad-hoc production projects.

About You

We’re looking for a highly organised and detail-focused individual who enjoys working in a fast-paced production environment.

• Previous experience working in production required. Strong experience in raw materials, embellishment and embroidery.
• Good understanding of the production lifecycle, including raw materials, manufacturing, approvals and delivery.
• Experience raising purchase orders and managing production documentation.
• Strong Excel skills and confidence working with production trackers and data.
• Experience with ERP or production systems; knowledge of NetSuite or Zedonk would be beneficial.
• Excellent attention to detail, particularly when working with quantities, costs and delivery dates.
• Strong organisational skills with the ability to manage multiple deadlines and priorities.
• Confident communicating with suppliers and cross-functional teams.
• Proactive and solutions-focused, with the ability to identify issues and elevate risks appropriately.
• Strong sense of ownership and accountability for completing tasks accurately and on time.