Production Assistant - Administrative

Entertainment Technology Partners; Tring; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in live events is seeking a Production Assistant based in Tring. This role supports the day-to-day operations of live events by ensuring meticulous handling of quotes, invoicing, and administrative coordination. Ideal candidates will have strong organizational and communication skills, thrive in fast-paced environments, and support high-profile projects. Apply now to be part of impactful productions in a collaborative office atmosphere.

Benefits

Professional growth opportunities

Collaborative office environment

Impactful role supporting live events

Qualifications

• Familiarity with live event production, logistics, or quoting is a plus.

Responsibilities

• Support the Account Manager with quotes and documentation.
• Review technician expense reports for billing.
• Process requested updates and changes.
• Assist in completing final invoicing.
• Coordinate with Accounting for financial processes.
• Help resolve client and contract questions.
• Maintain project profitability through SOPs.
• Coordinate staffing requirements and schedules.
• Assist with equipment logistics on quotes.

Skills

Strong administrative and organizational skills

High attention to detail

Excellent communication

Ability to thrive in a fast-paced environment

Collaborative, solutions-focused approach

Job description

Production Assistant | Support Precision. Elevate Processes. Power the Show.

Location : Tring, UK | Office Based Administrative Role

Pixl Evolution delivers world‑class video, audio, and lighting solutions to some of the most extraordinary live events across the UK and beyond. Our team thrives on collaboration, innovation, and a commitment to excellence. We are looking for a Production Assistant to join our Show Services team in our Tring office, supporting projects from quote to completion with accuracy, efficiency, and exceptional administrative organization.

This role is essential to our day‑to‑day operations and is perfect for someone who loves structure, communication, and keeping processes running smoothly behind the scenes.

Who We Are :

Pixl Evolution is a trusted partner in the live events industry, providing state‑of‑the‑art audiovisual solutions to bring unforgettable experiences to life. We pride ourselves on teamwork, creativity, and consistently going the extra mile for our clients and colleagues.

What You’ll Be Doing :

As a Production Assistant, you’ll act as the administrative backbone for our Show Services workflows. Working closely with the Account Manager, you’ll ensure accuracy, organization, and smooth coordination throughout every stage of the quoting and billing process.

Quote & Opportunity Management

• Support the Account Manager with constructing, updating, and confirming quotes while ensuring documentation is accurate and current.

Administrative Expense Review

• Review technician expense reports for each show, approving or rejecting items to help complete billing.

Implementing Changes

• Process updates, additions, and adjustments requested by the Account Manager and communicate changes clearly to internal departments.

Final Invoicing Support

• Assist the Account Manager in completing final invoicing within established timelines.

Financial & Administrative Coordination

• Work with Accounting to ensure deposits, invoicing, credit applications, COIs, and collections are completed correctly and on time.

Client & Contract Support

• Help resolve client and contract related questions with professionalism and urgency.

Cost & Margin Administration

• Follow established SOPs, processes, and procedures to help maintain project profitability.

Labor Scheduling Assistance

• Coordinate staffing requirements and schedules with Account Managers and Project Coordinators.
• Ensure updates are accurately entered into R2 and communicated properly.

Equipment Logistics Support

• Assist with add orders, TPLs, LOLs, and equipment substitutions on active quotes.

What You Bring to the Table

• Strong administrative and organizational skills.
• High attention to detail and accuracy.
• Excellent communication and coordination abilities.
• Ability to thrive in a fast‑paced, deadline‑driven environment.
• A collaborative, solutions‑focused approach.
• Familiarity with live event production, logistics, or quoting is a plus.

Why Join Pixl Evolution?

Impactful Administrative Role :

• Your work directly supports the success of live events across the UK and globally.

Collaborative Office Environment :

• Join a team that values teamwork, creativity, and open communication.

Professional Growth :

• Gain exposure to dynamic projects, high‑profile clients, and industry leading technology.

Ready to Power Precision Behind the Scenes?

If you’re organized, proactive, and ready to support world‑class productions from our Tring office, we’d love to hear from you.

Apply now and take your career Beyond Technology with Pixl Evolution!

Pixl Evolution is a Tobacco‑Free and Drug‑Free Organization and an Equal Opportunity Employer. We comply with all applicable leave and employment laws in the UK.

About Entertainment Technology Partners

Entertainment Technology Partners (ETP) is the parent to a collection of exceptional brands in the live event, broadcast, and entertainment technology industry. With a global reach and a passion for extraordinary experiences, ETP is committed to building strong relationships and delivering excellence through technology, customer service, and imagination.

Visit us at www.etp.net