Production Assistant

Oup Uk - Oxford; Oxford; On-site; GBP 23,000 - 34,000; Full time

Benefits offered by this job

25 days holiday

Bank holidays

Christmas closure

Pension up to 12%

Salary Finance partnership

Travel to work schemes

Employee discounts

Discretionary annual payment

Job summary

Oxford University Press is seeking a Production Assistant to support the PD team in handling ED-UK titles, primarily backlist, to balance cost, quality and schedule. The role includes admin support and ensuring timely reprints within SLA.

You will help maintain schedules, update systems data, and assist senior staff while contributing to the department's efficiency and accuracy of reporting.

Qualifications

• Strong administrative and IT skills including Excel and databases.
• Good numeracy and organisational skills with attention to detail.

Responsibilities

• Action reprints within agreed SLA to ensure on-time delivery within tender terms.
• Set, monitor and maintain project schedules with lead times and lead to customer or warehouse.
• Keep all data in systems up to date so reports and information are accurate for customers.
• Assist senior production staff and provide cover during absences or holidays.
• Carry out general administrative tasks to ensure smooth department operations.

Skills

Administrative

Excel

Databases

Organisation

Presentation

Tools

Excel

Job description

The Production Assistant will be tasked with the handling the production of ED-UK titles, predominantly backlist, to assist senior production colleagues to meet satisfactorily the predetermined criteria of cost, quality and schedule. Provide departmental admin support as and when required.

• Action reprints within agreed SLA to ensure reprint is delivered on time and in accordance with the tender agreement for schedule and price.
• Set, monitor and maintain schedules in accordance with degree of complexity of project, tender agreements and agreed leadtimes in order to meet target delivery date in to the Kettering warehouse or a customer.
• Ensure all data on systems is maintained to ensure reports can be collected and information to the customer is correct.
• Assist the senior managing colleague in other areas of production in order to maximise the performance of the department. Provide cover during absence and holidays.
• Carry out general administrative tasks on behalf of the whole department as required to ensure the efficient running of the Production Department. Maintain a working knowledge of the administration duties required within the department.
• Respond to unexpected situations, informing colleagues if appropriate, and if necessary be guided in order to ensure ED-UK business is returned to the same or higher operational level.
  
  Able to multi task with attention to detail under pressure.
• A good team player and clear communicator, with the ability to liaise and collaborate with a range of internal and external personnel with varying levels of seniority.
• Deadline focussed with the ability to get things done and/or persuade others to get things done within tight deadlines.
• Able to identify accurately priorities that fulfil the divisional requirements.
• Numerate, flexible proactive with good organisational and presentational skills.
• Good administrative and IT skills particularly Excel and databases.
• Some experience of handling production work would be an advantage
  
  We care about work/life balance here at OUP. With this in mind we offer 25 days' holiday that rises with service, plus bank holidays and Christmas closure (3-days) and a 35-hour working week. We are open to discussing flexibility in respect to working patterns, dependent on role. We also have a great variety of active employee networks and societies.
We help make your money go further by contributing to your pension up to 12%, offering loans and savings schemes through our partnership with Salary Finance, in addition to travel to work schemes and access to a wide range of local discounts. This role comes with the added benefit of a discretionary annual payment.