Production Assistant

Oxford University Press; Oxford; Hybrid; GBP 22,000 - 28,000; Full time

Benefits offered by this job

25 days holiday

Pension contributions up to 12%

Salary Finance loans

Travel to work scheme

Flexible working patterns

Discretionary annual payment

Job summary

Oxford University Press is seeking a proactive Production Assistant to support ED-UK title production, mainly backlist, ensuring cost, quality and schedule targets are met.

You will manage reprints, monitor schedules, ensure data on systems is accurate and provide admin support across the Production Department.

This is a 6-month fixed-term contract with a hybrid policy requiring a minimum of two days per week in the Oxford office, and a 35-hour week.

Qualifications

• Able to multi task with attention to detail under pressure.
• A good team player and clear communicator, with the ability to liaise and collaborate with a range of internal and external personnel with varying levels of seniority.
• Deadline focused with the ability to get things done and/or persuade others to get things done within tight deadlines.
• Able to identify accurately priorities that fulfil the divisional requirements.
• Numerate, flexible proactive with good organisational and presentational skills.
• Good administrative and IT skills particularly Excel and databases.
• Some experience of handling production work would be an advantage

Responsibilities

• Action reprints within agreed SLA to ensure reprint is delivered on time and in accordance with the tender agreement for schedule and price.
• Set, monitor and maintain schedules in accordance with degree of complexity of project, tender agreements and agreed leadtimes in order to meet target delivery date in to the Kettering warehouse or a customer.
• Ensure all data on systems is maintained to ensure reports can be collected and information to the customer is correct.
• Assist the senior managing colleague in other areas of productionin order to maximise the performance of the department. Provide cover during absenceand holidays.
• Carry out general administrative tasks on behalf of the whole department as required to ensure the efficient running of the Production Department. Maintain a working knowledge of the administration duties required within the department.
• Respond to unexpected situations, informing colleagues if appropriate, and if necessary be guided in order to ensure ED-UK business is returned to the same or higher operational level.

Skills

Attention to detail

Team player

Clear communication

Deadline driven

Prioritisation

Organisational skills

Tools

Excel

Databases

Job description

The Production Assistant will be tasked with the handling the production of ED-UK titles, predominantly backlist, to assist senior productioncolleagues to meet satisfactorily the predetermined criteria of cost, quality and schedule.Provide departmental admin support as and when required.

• Action reprints within agreed SLA to ensure reprint is delivered on time and in accordance with the tender agreement for schedule and price.
• Set, monitor and maintain schedules in accordance with degree of complexity of project, tender agreements and agreed leadtimes in order to meet target delivery date in to the Kettering warehouse or a customer.
• Ensure all data on systems is maintained to ensure reports can be collected and information to the customer is correct.
• Assist the senior managing colleague in other areas of productionin order to maximise the performance of the department. Provide cover during absenceand holidays.
• Carry out general administrative tasks on behalf of the whole department as required to ensure the efficient running of the Production Department. Maintain a working knowledge of the administration duties required within the department.
• Respond to unexpected situations, informing colleagues if appropriate, and if necessary be guided in order to ensure ED-UK business is returned to the same or higher operational level.

This is a 6 month Fixed Term Contract and we operate a hybrid working policy that requires a minimum of 2 days per week in the Oxford office.

About You

• Able to multi task with attention to detail under pressure.
• A good team player and clear communicator, with the ability to liaise and collaborate with arange of internal and external personnel with varying levels of seniority.
• Deadline focussed with the ability to get things done and/or persuade others to get things done within tight deadlines.
• Able to identify accurately priorities that fulfil the divisional requirements.
• Numerate, flexible proactive with good organisational and presentational skills.
• Good administrative and IT skills particularly Excel and databases.
• Some experience of handling production work would be an advantage

• We care about work/life balance here at OUP.
• With this in mind we offer 25 days' holiday that rises with service, plus bank holidays and Christmas closure (3-days) and a 35-hour working week.
• We are open to discussing flexibility in respect to working patterns, dependent on role.
• We also have a great variety of active employee networks and societies.

• We help make your money go further by contributing to your pension up to 12%, offering loans and savings schemes through our partnership with Salary Finance, in addition to travel to work schemes and access to a wide range of local discounts.

• This role comes with the added benefit of a discretionary annual payment.

Please see our Rewards and Recognition page for more information.

We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.