Producing Assistant

TN United Kingdom; London; On-site; GBP 20,000 - 30,000; Part time

Job summary

Join a vibrant arts organization as a Producing Assistant, where you will provide essential administrative support to the Public Programming team. This part-time role offers a unique opportunity to engage with diverse artistic projects and contribute to the planning of flagship festivals and events. The ideal candidate will bring strong organizational skills, a methodical approach, and the ability to communicate effectively with various stakeholders. Enjoy a supportive work environment that values diversity and inclusion, along with attractive benefits including generous leave and pension contributions. Be part of a team that is passionate about making art accessible to all.

Benefits

5% employer’s pension contribution

28 days annual leave

Enhanced family leave benefits

Up to 30% discounts at onsite vendors

Staff ticket offers for events

Free entry to Hayward Gallery

Free staff yoga

Employee Assistance Programme

Season ticket loan

Cycle to work scheme

Qualifications

• Strong administrative skills with attention to detail.
• Proficient in IT tools like MS Office and Google Drive.

Responsibilities

• Lead on administrative tasks for the Public Programming team.
• Support the Head of Public Programming with diary and inbox management.

Skills

Administrative Skills

IT Skills (MS Office, Google Drive)

Communication Skills

Workload Management

Job description

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We are looking for a Producing Assistant to join our Public Programming team on a part time, 18 month fixed term basis.

As a Producing Assistant you will be providing professional and efficient administrative support whilst acting as a point of contact for the Public Programming team.

The Public Programming team curate a number of flagship festivals and seasons as well as a year round free to access multi-artform programme at Southbank Centre. The team is made up of programmers and creative producers who work across public spaces, ticketed auditorium shows, and are also responsible for free and ticketed shows for children aged 0-11 and their families.

Main responsibilities include:

• To lead on administrative tasks and maintaining centralised processes for the Public Programming team
• Supporting the Head of Public Programming with diary management, some inbox management and other ad hoc support
• Support with financial processes, including updating budget trackers, managing purchase orders, invoices and charge sheets as required by the Producers
• To proactively and flexibly support arising day to day needs of the Public Programming Team, including with the delivery of some live events and projects in Southbank Centre’s public spaces as allocated

Key skills that will help you in this role include:

• Demonstrable administration skills, with a methodical approach and attention to detail.
• Demonstrable IT skills (including MS Office and Google Drive)
• Confident communication skills and ability to communicate with a wide range of people.
• Demonstrable ability to proactively manage workload, managing multiple priorities, meeting deadlines.

Please download the attached Job Description for a full overview of this role responsibilities.

We welcome applications from people from a Black, Asian or Ethnically Diverse background or those who are D/deaf or disabled. If you wish to discuss reasonable adjustments such as a BSL interpreter for your interview please indicate this on your application form. Interviews will take place at The Southbank Centre. If you would like to speak to someone about any adjustments or concerns you can also email [emailprotected] and we will be in touch with you to make the necessary arrangements.

By attracting people to work for us from a broad range of backgrounds with diverse attitudes, opinions and beliefs we can continue to look at the world with fresh eyes and find new ways of doing things. The Southbank Centre is a warm and welcoming place to work, with great aspirations and ambitions to create great and accessible work for all. We pride ourselves in building a supportive environment to enable the development of our staff.

If you feel you have just some of the required skills and experience but meet the person specification, we would still encourage you to apply; we are very open to continuing the training and development of individuals who are self motivated to acquire new skills and knowledge relevant to the role.

Southbank Centre

The Southbank Centre is Europe’s largest arts centre and one of the UK’s top five visitor attractions, occupying an 11-acre site that sits in the midst of London’s most vibrant cultural quarter on the South Bank of the Thames.

Its impact and reach are significant and it is respected internationally as a convener of great artists and diverse audiences and for being entrepreneurial and innovative in response to a volatile and changing financial landscape. The Southbank Centre is a charity that is determined to demonstrate its ambition to remain innovative, disruptive and experimental in what it does and to be highly relevant to the artists it wants to work with and to the audiences it wants to attract.

The Southbank Centre believes that a commitment to diversity and inclusion helps it be a more relevant and effective organisation.

At the Southbank Centre we believe in:

Creating welcoming spaces

• Because upholding respect, safety and belonging is at the heart of vibrant teams and communities.
• This means us all taking responsibility for shaping and protecting a kind, compassionate and inclusive environment for others.

Making wonderful experiences together

• Because we all contribute to amazing artistic moments at the Southbank Centre.
• This means us all understanding and valuing the different parts we play in creating enjoyment and success.

Sparking new thinking

• Because different views and thought-provoking conversations inspire innovation, learning and growth.
• This means everyone having a desire to learn and being open to evaluating how they think and work.

As well as working at one of London's most popular and exciting sites the successful candidate will also benefit from the following:

• A min 5% employer’s pension contribution (rising to 9% depending on your employee contribution), from day 1 of employment
• 28 days annual leave, plus bank holidays (pro-rata for part time employees)
• Enhanced family leave benefits
• Up to 30% discounts at onsite retail, food and beverage vendors
• Staff ticket offers for Southbank Centre events
• Free entry to Hayward Gallery
• Free/discounted entry with other reciprocal organisations
• Free staff yoga
• Free access to emotional support from a confidential specialist Employee Assistance Programme available 24/7
• Season ticket loan
• Cycle to work scheme

The deadline for applications is 23:59 on the closing date for the job posting.