Procure to Pay (P2P) Specialist

PureGym; Leeds; Hybrid; GBP 32,000 - 52,000; Full time

Benefits offered by this job

Gym membership

Hybrid working

Life insurance

Pension plan

Holiday entitlement

Learning resources

Maternity/Paternity leave

Job summary

PureGym is seeking a P2P Specialist to join the Procurement Team in Leeds. The role is hybrid, with two days in the office and three days remotely, focusing on governance and continuous improvement of the Medius platform across global markets.

You will manage supplier catalogues, onboarding, and approval workflows, support JML, and deliver user training while ensuring compliance and DoA controls. Occasional international travel within Europe is expected up to four times a year.

Qualifications

• 18+ months in procurement operations or finance operations preferred.
• Experience with P2P platforms is highly desirable.
• Excellent English language skills are essential.

Responsibilities

• Manage and maintain Medius catalogues across global markets, ensuring product info, pricing and images are accurate.
• Liaise with suppliers to resolve catalogue discrepancies, pricing issues and ordering failures.
• Onboard new users, assign permissions and provide system training.
• Manage Joiners, Movers and Leavers (JML) processes and DoA structures across markets.
• Support supplier onboarding, ensuring vendor documentation is in place.
• Deliver onboarding and refresher training for Medius users globally.
• Identify opportunities to improve system utilisation and user experience.

Skills

System Administration

Process Governance

Stakeholder Management

Problem Solving

Planning & Organisation

User Training & Support

Data Accuracy & Attention to Detail

Tools

Medius

Job description

The PureGym Group is a global gym business with a community of more than 700 gyms and over 2 million members. At PureGym, everything we do comes back to one simple idea: helping you feel good.

We're proud of our people and have a strong focus on internal progression. Championing diversity, we are committed to providing an excellent employee experience and workplace culture. As such, we are a Disability Confident Committed employer and offer interviews to candidates who meet the essential criteria for a role, and opt-in to the scheme on their application form.

Our gyms are friendly, supportive, and judgement-free spaces where everybody can come in, work out and leave Feeling PureGym Good. We are proud to be certified by Top Employers Institute. See our careers page for full benefits.

We offer

• Free nationwide gym membership for you + 1
• Hybrid working – 2 days in office, 3 days working from home
• A truly flexible working culture
• Life insurance x4
• Company pension contribution
• 25 days annual leave, plus 1 personal day
• Option to purchase additional holiday (up to 5 days)
• Great learning & development resources
• Enhanced maternity pay, paternity and adoption leave

The Role

Type: Full Time

Contract type: Permanent

We are looking for aP2P Specialist to join the Procurement Team.

This is a hybrid role, working in our Leeds office two days a week.

The P2P (Procure to Pay) Specialist is responsible for the administration, governance, and continuous improvement of PureGym’s global P2P platform (Medius).

The Role

The P2P Specialist is responsible for the day-to-day management and governance of the Medius platform across all global markets. Key responsibilities / activities include:

• Manage and maintain all catalogues within Medius across global markets, ensuring product information, pricing, descriptions and associated images are accurate and up to date.
• Liaise directly with suppliers to resolve catalogue discrepancies, pricing issues and ordering failures.
• Support and administer the global Joiners, Movers and Leavers (JML) process within Medius
• Onboard new users, assign appropriate permission groups and provide system training.
• Process leavers, deactivate accounts and coordinate reassignment of open tasks and approvals
• Support supplier onboarding activities, ensuring required vendor documentation is obtained, and supplier records are correctly established within the system
• Maintain approval workflows and Delegation of Authority (DoA) structures across all markets, working closely with Procurement and Finance stakeholders to ensure compliance and accuracy.
• Raise and manage purchase orders for agreed CAPEX expenditure categories and support business users with PO creation where applicable.
• Monitor and govern PO creation processes across markets, ensuring compliance with established procedures and controls.
• Investigate and coordinate resolution of Medius system issues, escalating and managing tickets with Medius and associated technology partners where required.
• Deliver onboarding, refresher training and user support for Medius users globally
• Identify opportunities to improve system utilisation, automation and user experience across the business.
• Supporting the investigation and resolution of integration issues between vendor sites and Medius as well as supporting vendor engagement to set up integrations between vendor sites and Medius.

There will be a requirement for occasional international travel (within Europe), up to 4 times per year

The Person

The successful candidate will be:

• Highly organised and detail-oriented, with strong administrative and process management skills
• Comfortable working across multiple markets and stakeholder groups.
• Proactive and solution-focused, taking ownership of issues through to solution
• Confident communicating with suppliers, end users and senior stakeholders
• Able to manage multiple priorities in a fast-paced environment
• Process-driven with a strong focus on compliance, governance and continuous improvement.
• An effective team player who collaborates well across Procurement, Finance and operational teams

A custodian of our culture and values

Qualifications & Skills

>18 months in procurement operations, procure-to-pay systems, procurement administration or finance operations preferred

Key skills required include:

• System Administration
• Process Governance
• Stakeholder Management
• Problem Solving
• Planning & Organisation
• User Training & Support
• Data Accuracy & Attention to Detail

Experience of Medius or similar P2P platform is highly desirable

Experience managing user access, approval workflows and Delegation of Authority structures is preferred.

Excellent oral and written English language skills are essential.

PureGym is proud to be an equal opportunities employer. Our company mantra is ‘Everybody Welcome’ and we are dedicated to promoting a diverse and inclusive place to work. From a hiring standpoint, we welcome applicants from all backgrounds and are committed to ensuring that our PureGym colleagues reflect the diversity of the nation as well as our millions of gym members we serve.

Please note: Qualifications and Skills represent the essential criteria for the role, which need to be met to be offered an interview under the Disability Confident Scheme. Volume of eligible applications may impact everyone being able to be offered an interview.

Applications will be reviewed on a rolling basis, and the advert may be withdrawn at any time. Early application is encouraged.