Procurement Support Officer

Derbyshire County Council; East Midlands; On-site; GBP 26,000 - 38,000; Full time

Job summary

Derbyshire County Council is seeking an organised Procurement Officer to join the Procurement Team. You will support procurement activities, maintain systems and records, and help ensure compliance with legislation and Council requirements.

The role involves market analysis, governance reporting, and collaboration with stakeholders to deliver value for residents. Proactive individuals with strong IT and communication skills will thrive.

Qualifications

• Experience providing administrative, business support or coordination services.
• Strong attention to detail with accurate record keeping.
• Experience with spreadsheets and reporting information.

Responsibilities

• Provide day-to-day administrative and coordination support across procurement activities.
• Assist with preparation of business cases, procurement documents and governance reports.
• Undertake market research and framework analysis to support procurement decisions.
• Support low-value, low-risk procurement exercises including quotations.
• Publish procurement notices in line with legal and procedural requirements.
• Analyse spend and procurement data to identify trends and opportunities.
• Produce procurement reports and management information for decision-making.
• Maintain procurement systems, registers and document repositories.
• Support supplier engagement and procurement compliance checks.
• Take minutes and maintain records of meetings and panels.

Skills

Administrative support

Attention to detail

Data reporting

Organisation

Communication

Excel

Outlook

Collaboration

Education

GCSEs including English & Maths (4/C)

Tools

Excel

Outlook

Job description

About The Role

We are looking for an organised and proactive Procurement Officer to join our Procurement Team and support the delivery of efficient, compliant and value-focused procurement services across the Council.

This is an excellent opportunity for someone looking to develop a career in procurement, governance, or commercial services. You will play a key role in supporting procurement activities, maintaining systems and records, undertaking research and analysis, and helping ensure procurement processes comply with current legislation and Council requirements.

Working closely with procurement colleagues and stakeholders across the organisation, you will contribute to delivering procurement projects that support service improvement and provide value for residents.

Closing date: 01 November 2026

What You Will Be Doing

• Providing day-to-day administrative and coordination support across a range of procurement activities.
• Assisting with the preparation of business cases, procurement documentation and governance reports.
• Undertaking market research and framework analysis to support procurement decisions and sourcing activities.
• Supporting the delivery of low-value, low-risk procurement exercises, including quotation and further competition processes.
• Publishing procurement notices in line with Procurement Act 2023 requirements and legislative timescales.
• Analysing spend and procurement data to identify trends, opportunities and areas for improvement.
• Producing procurement reports and management information to support decision-making.
• Maintaining procurement systems, contract registers and document repositories to ensure accurate records.
• Supporting supplier engagement activities and procurement compliance checks.
• Managing procurement inboxes, responding to enquiries and escalating issues where appropriate.
• Taking minutes and maintaining records of procurement meetings, evaluation panels and governance discussions.

About You

You will be highly organised, detail-oriented and keen to develop your knowledge and experience in procurement within a dynamic local government environment.

You will bring:

• Experience providing administrative, business support or coordination services within a professional environment.
• Strong attention to detail and experience maintaining accurate records, systems or databases.
• Experience working with spreadsheets, numerical data and reporting information.
• Strong organisational skills and the ability to manage multiple priorities effectively.
• Good written and verbal communication skills.
• Confidence using Microsoft Office applications, particularly Excel and Outlook.
• A proactive and solutions-focused approach to problem-solving.
• The ability to work collaboratively with colleagues, stakeholders and suppliers.

It would be beneficial if you also have

• Awareness of public sector procurement legislation and processes.
• Experience supporting procurement or purchasing activities.
• Experience using procurement, finance or contract management systems.
• Experience working within local government or another regulated public sector environment.

Essential Qualifications

• A minimum of 3 GCSEs at Grade C/4 or above, including English and Mathematics (or equivalent).

Why Join Us?

• Be part of a modern and developing procurement function.
• Gain valuable experience across a wide range of procurement activities and projects.
• Work with supportive and knowledgeable procurement professionals.
• Access learning and development opportunities to build a long-term career in procurement and commercial services.
• Contribute to delivering value, innovation and improved outcomes for local communities.

Please note: Training and development opportunities, including support towards professional procurement qualifications, may be available for the successful candidate.

Provisional Interview Date: 9th and 10th November 2026