Procurement Programmes Office Associate — Hybrid

Birmingham City Council; Birmingham; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Flexible working

Hybrid working

LGPS

Generous annual leave

Wellbeing initiatives

Staff discounts

Job summary

Birmingham City Council is seeking an Associate Major Procurement Programme and Projects Office Practitioner to join the newly established Major Procurement Programmes and Projects Office (MPPPO). In a fast-paced team, you’ll provide administrative and project support, keep records and coordinate meetings to help deliver major procurement programmes for Birmingham’s communities.

You’ll work across governance, assurance and reporting, maintain trackers and dashboards, handle enquiries with

Qualifications

• Experience in an administrative, project support or business support role with the ability to manage multiple priorities.
• Excellent organisational skills and strong attention to detail.
• Experience of handling enquiries, coordinating activities and providing excellent customer or stakeholder support.
• The ability to handle sensitive and confidential information with discretion and professionalism.
• Strong written and verbal communication skills and the ability to build effective working relationships.
• Confidence using Microsoft Office applications, particularly Outlook, Word and Excel, and a willingness to learn new project management systems.
• A commitment to continuous professional development and developing your knowledge of procurement and project delivery.

Responsibilities

• Acting as the first point of contact for the Programme and Projects Office, responding to enquiries and directing requests appropriately.
• Organising meetings, review panels and workshops, including preparing agendas, coordinating papers, taking minutes and tracking actions.
• Maintaining project documentation, filing systems and contract records to ensure information is accurate, secure and up to date.
• Updating project trackers, milestones, risk logs and programme documentation to support effective project governance.
• Assisting with the production of project reports, dashboards and performance information.
• Maintaining shared mailboxes, calendars and other team resources to support efficient programme delivery.
• Supporting procurement programmes in line with the Council's governance, assurance and project management standards.

Skills

Administrative support

Project coordination

Microsoft Office

Communication skills

Attention to detail

Confidential information handling

Tools

Outlook

Word

Excel

Job description

Birmingham City Council is seeking an Associate Major Procurement Programme and Projects Office Practitioner to join the newly established Major Procurement Programmes and Projects Office (MPPPO). In a fast-paced team, you’ll provide administrative and project support, keep records and coordinate meetings to help deliver major procurement programmes for Birmingham’s communities.

You’ll work across governance, assurance and reporting, maintain trackers and dashboards, handle enquiries with