Procurement Coordinator - FF&E (Interiors)

JR United Kingdom; City Of London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A globally recognised hospitality brand seeks a Procurement Coordinator for their FF&E team in London. The successful candidate will manage procurement processes, maintain schedules and budgets, and ensure that FF&E materials meet the highest industry standards. This role offers diverse responsibilities, including logistics and supplier management, within a collaborative team environment. A detail-oriented professional with experience in design-led procurement will thrive in this position that also includes flexible work-from-home opportunities.

Benefits

1 day WFH offered after probationary period

Qualifications

• Outstanding knowledge of procurement and logistics process.
• Detail-oriented and highly organised, with excellent communication skills.
• Strong understanding of FF&E materials and suppliers.

Responsibilities

• Manage FF&E orders and invoices with suppliers and finance team.
• Create and update FF&E schedules, budgets, and timelines.
• Source and research FF&E items, overseeing logistics and documentation.

Skills

Procurement

Logistics

Communication

Negotiation

Attention to Detail

Microsoft Excel

Job description

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Procurement Coordinator - FF&E (Interiors), london (city of london)

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Client:

Location:

london (city of london), United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

3

Posted:

16.06.2025

Expiry Date:

31.07.2025

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Job Description:

On behalf of our client - a globally recognised hospitality brand, we have an excellent permanent opportunity for an FF&E Procurement Coordinator to join their in-house design team. Renowned for creating interiors that are luxurious, eclectic, and visually striking, this team is behind some of the most iconic restaurant spaces worldwide.

We are looking for a procurement professional with proven experience in FF&E purchasing within design-led environments—someone who is passionate about sourcing exceptional pieces and managing the process with precision from concept to completion.

Key Responsibilities:

• Manage and process all FF&E orders and invoices in collaboration with suppliers, designers, and the finance team.
• Create, maintain, and update FF&E schedules, budgets, and timelines with accuracy.
• Track and report FF&E expenditure to senior team members, including Associates and Directors.
• Oversee global shipping and logistics, including the preparation of documentation and handling of import/export procedures.
• Reconcile project spending in partnership with the finance team.
• Source and research FF&E items, working closely with internal designers and external suppliers.
• Organise and file all required FF&E certifications (e.g. CE, FR documentation).
• Support refurbishment projects as needed.
• Maintain and manage inventory at the UK storage facility, ensuring it is organised and up to date.

About You:

• Outstanding knowledge of procurement and logistics process and costs.
• Detail-oriented, pragmatic, and highly organised.
• Excellent communication and negotiation skills.
• Strong understanding of FF&E materials, suppliers, and industry standards.
• Proficient in Excel and Microsoft Office.

If you are looking to join a respected brand with a global presence and a friendly, collaborative team, we would love to hear from you.

1 day WFH offered at the end of probationary period.

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