Procurement Coordinator

Allegisglobalsolutions; Greater London; On-site; GBP 28,000 - 42,000; Full time

Job summary

Allegis Global Solutions is seeking a Procurement Coordinator to be the first point of contact for the program office, enabling our Procurement Operations teams to deliver outcomes through effective acquisition routes. You will onboard SOW resources when needed and manage supplier setup and performance reporting.

You will triage requirements, assist with SOWs, coordinate with suppliers, maintain monthly activity reports, and ensure SLAs are met, with a focus on accuracy, communication, and

Qualifications

• Previous experience in procurement process-related functions.
• Customer focus and understanding of high level of service delivery.
• Excellent verbal and written communication skills.
• Accuracy in high volume coordination activities.
• Analytical and problem-solving skills.
• Excellent documentation skills, with attention to detail and accuracy.
• Base knowledge of procurement and/or sourcing processes.
• VMS and/or eProcurement suite technology functionality.

Responsibilities

• Triage incoming requirements to determine the most appropriate engagement path.
• Assist client with establishing or extensions of Statements of Work (SOW) and associated resource assignments.
• Work within established systems to set up or block/unblock suppliers for use.
• Structure and distribute Requests for Information (RFIs) to gather supplier qualification data and information.
• Coordination with and support of the operations team, ensuring SLAs are being met.
• Field questions from clients and handle or elevate as appropriate.
• Assist in gathering and reporting on performance of suppliers.
• Log all client reported issues and track resolution through to completion ensuring a high level of customer satisfaction.
• Maintain and update monthly activity and performance reports including program audit reports, SOW/project activity reports, invoice reports, etc.
• Constant and professional interaction via email and phone with client, suppliers, and other partners.
• Ensure all projects are closed in the system when notified of an end of engagement; ensure security department is notified of end of assignments, if applicable.

Skills

Procurement experience

Communication skills

Attention to detail

Analytical problem solving

Documentation

Procurement knowledge

SLA awareness

Tools

VMS systems

eProcurement software

Job description

The Procurement Coordinator will be the first point of contact for inquiries into the program office and will enable our Procurement Operations teams to deliver the required business outcomes for our clients through the most effective and efficient acquisition route for the requirement, based on established protocols. If applicable, the Procurement Coordinator will manage the onboarding process for SOW/project-based resources, which may include background check verification, identity management and provisioning of equipment.

Responsibilities:

• Triage incoming requirements to determine the most appropriate engagement path.
• Assist client with establishing or extensions of Statements of Work (SOW) and associated resource assignments.
• Work within established systems to set up or block/unblock suppliers for use.
• Structure and distribute Requests for Information (RFIs) to gather supplier qualification data and information.
• Coordination with and support of the operations team, ensuring SLAs are being met.
• Field questions from clients and handle or elevate as appropriate.
• Assist in gathering and reporting on performance of suppliers.
• Log all client reported issues and track resolution through to completion ensuring a high level of customer satisfaction.
• Maintain and update monthly activity and performance reports including program audit reports, SOW/project activity reports, invoice reports, etc.
• Constant and professional interaction via email and phone with client, suppliers, and other partners.
• Ensure all projects are closed in the system when notified of an end of engagement; ensure security department is notified of end of assignments, if applicable.

Previous experience in procurement process-related functions.

• Customer focus and understanding of high level of service delivery.
• Excellent verbal and written communication skills.
• Accuracy in high volume coordination activities.
• Analytical and problem-solving skills.
• Excellent documentation skills, with attention to detail and accuracy.
• Base knowledge of procurement and/or sourcing processes.
• VMS and/or eProcurement suite technology functionality.

About Allegis Global Solutions

We are founded on a culture that is passionate about transforming the way the world acquires talent by delivering client-focused solutions that make a difference for businesses worldwide. From refining how businesses manage their contingent workforce to strengthening employer brands to recruit top talent, our integrated solutions drive business results. As an industry leader, we draw upon decades of experience to design innovative tools, products and processes. We develop competitive practices that position organizations for growth and we deliver the insight needed to succeed in today's global marketplace. As a workplace, we focus on relationships - with each other, our clients and our candidates. In fact serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity - diverse perspectives, backgrounds and ideas drive innovation and make us successful. See what it's like to work at AGS by searching #LifeAtAGS on any social network.