Procurement Audit & Process Lead

Ayvens; West of England; On-site; GBP 40,000 - 50,000; Full time

Benefits offered by this job

GymFlex membership

Cycle to Work scheme

Employee referral scheme (£1,000)

Retail discounts programme

GAYE scheme

Annual salary review and bonus scheme

Job summary

Ayvens is seeking an experienced Procurement Audit & Process Lead on a 12-month Fixed Term Contract to improve contract data quality and reporting across Procurement. You will audit records, fix gaps, and create a trusted data source, then redesign processes for simplicity, compliance and efficiency.

You will collaborate with stakeholders, deliver action plans, and implement reporting to track policy adherence and improvements across the business.

Qualifications

• Strong data analysis and reporting skills with high attention to detail.
• Confident using Excel and similar tools to validate, analyse and present data.
• Highly organised and able to work to tight deadlines.
• Comfortable working independently and with multiple stakeholder groups.
• Good understanding of contract management and procurement controls.
• Awareness of risk and compliance requirements within procurement or financial services.
• Curious and improvement-focused, with the ability to challenge existing ways of working.
• Proven experience working in a complex procurement environment.
• Practical experience of contract management and negotiation.
• Experience designing or improving procurement processes and reporting.

Responsibilities

• Audit existing contract records to identify gaps, errors and inconsistencies.
• Work with stakeholders across the business to locate, validate and correct missing contract data.
• Create and deliver a clear action plan to address data quality issues.
• Combine contract and monitoring logs into a single, accurate source of truth.
• Analyse root causes of missing or poor-quality data and use insights to improve processes.
• Design and deliver reporting that shows contract status and adherence to policy.
• Review and improve contract and data management processes, including onboarding and renewals.
• Document clear, standardised procedures that are easy to follow and compliant with policy.
• Design reporting and monitoring to track ongoing adherence to processes and standards.

Skills

Data analysis

Excel

Attention to detail

Stakeholder management

Independent working

Procurement controls

Risk awareness

Process improvement

Tools

Excel

Job description

At Ayvens, progress starts with you.

Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.

We have a new opportunity for an experienced Procurement Audit & Process Lead to join us on an initial 12-month Fixed Term Contract until 30th December 2027. The role will focus on improving the quality of procurement contract records, strengthening reporting, and designing clear, compliant and efficient processes. This is a delivery-focused role with high visibility, working across Procurement and the wider business.

You’ll take ownership of improving contract and data quality across Procurement. Your initial focus will be to audit existing contract records, fix gaps and inaccuracies, and create a single, trusted source of truth. You’ll then use this data to build meaningful reporting and help redesign contract and data management processes to make them simpler, clearer and compliant.

Key responsibilities

• Audit existing contract records to identify gaps, errors and inconsistencies
• Work with stakeholders across the business to locate, validate and correct missing contract data.
• Create and deliver a clear action plan to address data quality issues.
• Combine contract and monitoring logs into a single, accurate source of truth.
• Analyse root causes of missing or poor-quality data and use insights to improve processes.
• Design and deliver reporting that shows contract status and adherence to policy.
• Review and improve contract and data management processes, including onboarding and renewals.
• Document clear, standardised procedures that are easy to follow and compliant with policy.
• Design reporting and monitoring to track ongoing adherence to processes and standards.

Skills & Experience

• Strong data analysis and reporting skills, with high attention to detail.
• Confident using Excel and similar tools to validate, analyse and present data.
• Highly organised and able to work to tight deadlines.
• Comfortable working independently and with multiple stakeholder groups.
• Good understanding of contract management and procurement controls.
• Awareness of risk and compliance requirements within procurement or financial services.
• Curious and improvement-focused, with the ability to challenge existing ways of working.
• Proven experience working in a complex procurement environment.
• Practical experience of contract management and negotiation.
• Experience designing or improving procurement processes and reporting.

What we offer

Rewards & Financial Benefits

• Salary £40,000 to £50,000
• Competitive pension scheme
• Annual salary review and bonus scheme
• Give As You Earn (GAYE) scheme
• Employee referral scheme (£1,000)
• Retail discounts programme
• GymFlex membership options
• Cycle to Work scheme

Health & Wellbeing

• Life Assurance
• Health assessment options
• Travel insurance
• Critical illness cover
• Personal accident insurance.

Time Off & Work-Life Balance

• 25 days' annual leave + an additional Celebration Day
• 37.5 hour week
• Monday to Friday, no weekends
• Holiday buy & sell scheme
• Volunteer days
• Time allocated for personal development
• Study support (where applicable).

Workplace & On-site Facilities

• EV charging points
• Bike storage & shower facilities
• Complimentary breakfast
• Staff and social events

Studies have shown that women and people of colour are less likely to apply for an opportunity unless they exactly meet the criteria specified. At Ayvens we are committed to building a diverse, inclusive, enjoyable and authentic workplace so if you are excited by this, or any role at Ayvens but your experience and current hours don't exactly align, we would encourage you to apply regardless! What's the worst that can happen?!

Why Ayvens?

With over 3.1 million vehicles managed across more than 40 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.

At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We're committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we're guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.

Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.