Procurement Assistant

Daniel Owen Ltd; Leatherhead; On-site; GBP 24,000 - 29,000; Full time

Job summary

Daniel Owen Ltd is seeking a Procurement Assistant in Leatherhead to support procurement and finance. The role handles monthly reporting, supplier reconciliations, rebates administration and stock controls, working with Management Accounts, Procurement and Accounts Payable.

You will manage large data sets for pricing and catalogue maintenance, investigate queries and variances, and drive process improvements to strengthen cost control, auditability and efficiency.

Qualifications

• Experience in a finance, procurement or stock control environment with exposure to reporting, reconciliations and query management.
• Experience managing supplier data, catalogues, pricing files or similar master data activities.
• Experience managing rebates or similar claims and accruals processes.

Responsibilities

• Stock and procurement reporting, controls and audit support
• Action emails in the Van Stock inbox, prioritising where applicable
• Carry out Transfer Orders to move stock between locations
• Action Vehicle Stock requests, including: setting up and adding parts to the Vehicle Stock Replenishment lists for engineers and refreshing Vehicle Stock where required
• Actioning authorised assets requested
• Deliver stock reporting, including a monthly pack consisting of three reports to Divisional Managing Directors and the Group Finance Director
• Support stock reconciliation activity and investigate stock related queries from business areas
• Maintain effective auditing and control of stock processes, including stock adjustments and write off support
• Review and action van stock audits for leavers and current engineers

Skills

Procurement reporting

Data management

Stock control

Supplier data

Tools

Excel

Job description

Procurement Assistant

Based in Leatherhead

Permanent

£26,277.50pa

The Procurement Assistant role is a busy and varied role supporting both Procurement and Finance. The postholder will take ownership of key monthly reporting, supplier reconciliations, rebates administration and stock related controls, working across Management Accounts, Procurement and Accounts Payable. The role manages large data sets for pricing and catalogue maintenance, investigates queries and variances and drives process improvement to strengthen cost control, auditability and operational efficiency.

Key Accountabilities:

• Stock and procurement reporting, controls and audit support
• Action emails in the Van Stock inbox, prioritising where applicable
• Carry out Transfer Orders to move stock between locations
• Action Vehicle Stock requests, including: o Setting up and adding parts to the Vehicle Stock Replenishment lists for engineers and refreshing Vehicle Stock where required.
• Actioning authorised assets requested.
• Deliver stock reporting, including a monthly pack consisting of three reports to Divisional Managing Directors and the Group Finance Director.
• Support stock reconciliation activity and investigate stock related queries from business areas.
• Maintain effective auditing and control of stock processes, including stock adjustments and write off support.
• Review and action van stock audits for leavers and current engineers

Experience:

• Experience in a finance, procurement or stock control environment, with exposure to reporting, reconciliations and query management
• Experience managing supplier data, catalogues, pricing files or similar master data activities
• Experience managing rebates or similar claims and accruals processes.