Procurement Assistant

Wyfs; Bradford; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Join a leading fire and rescue service in the UK as part of their Procurement Team. In this role, you will provide essential administrative support for procurement activities, ensuring compliance and efficiency. The position offers flexible hybrid working arrangements and the opportunity to contribute to a vital public service.

Benefits

Flexible working arrangements

Support for candidates with disabilities

Qualifications

• Demonstrable experience in IT applications at an advanced level.
• Experience in providing administrative support and data presentation.
• Ability to maintain confidentiality and integrity.

Responsibilities

• Support the Procurement Team across various procurement activities.
• Manage stakeholder communications and arrange meetings.
• Maintain records for transparency and audit trails.

Skills

Information Technology applications

Data analysis

Relationship management

Attention to detail

Commitment to equality and diversity

Education

GCSE Grade ‘C’ Maths and English

Job description

Are you looking for a career in Procurement?

You can help West Yorkshire Fire & Rescue Service by joining the very busy Procurement Team, delivering service support to frontline crews by facilitating compliant procurement in the public sector.

Job Purpose: To take ownership for the day-to-day administrative and support requirements associated with a wide range of procurement activity including stakeholder management, advice on efficient sourcing and procurement of goods and services, increasing compliance with internal procurement rules and legislative requirements and facilitation of the complex end-to-end tendering process, maintaining the necessary relevant records and systems to ensure transparency and a clear audit trail of procurement activity.

Key Responsibilities: You will be responsible for supporting the Procurement Team and its customers across the full range of procurement activities including (but not limited to) meetings (arranging and minute taking), benchmarking, market intelligence, drafting contract specifications, spend analysis and other commercial support as required (refer to the Job Description) maintaining the necessary relevant records and systems to ensure transparency and a clear audit trail of procurement activity.

Essential requirements: You will:

• Have demonstrable workplace experience of working with Information Technology applications at an advanced user level.
• Have experience of providing comprehensive administerial support, using your ability to analyse, interpret and present data.
• Exhibit and maintain personal and professional honesty and integrity, with the ability to maintain confidentiality with discretion, tact, and sensitivity.
• Be able to effectively develop and manage many relationships, ensuring that all communications with stakeholders, customers and suppliers are appropriate and prompt.
• Hold GCSE Grade ‘C’ Maths and English or an equivalent level 2 numeracy and literacy qualification or are able to demonstrate an equivalent level of literacy and numeracy gained through life experience.
• Be able to demonstrable workplace experience of planning and prioritising workload and output, working independently and as a team player, working to tight deadlines.
• Be able to demonstrate commitment to good data quality and attention to detail within all areas of work.
• Possess an understanding of the importance of equality and diversity.

We offer flexible working arrangements, including hybrid working. Whilst you will be required to work from our offices for parts of your initial training, after this you'll work both in the office and from home as part of our 'hybrid' working model, cognisant of business requirements. Therefore, applicants must have a reliable home internet connection.

The post is subject to a Standard Disclosure and Barring Service Check.

Joining a first-rate organisation, you will have the job satisfaction of knowing each day that you are contributing to the success of one of just six metropolitan fire and rescue services in the UK, supporting up to 950 firefighters who work round the clock, plus around 300 support staff, who help people and save lives.

We are a caring organisation, promote an environment of inclusivity and learning and welcome people from all walks of life - just as long as you can show commitment to our values such as integrity and teamwork.

West Yorkshire Fire & Rescue Service are committed to the safeguarding of our staff, volunteers, visitors and the community that we serve. This includes protecting vulnerable adults and children and young people from potential neglect and harm. All employees must share the same commitment.

Closing date for all applications is Sunday 8thJune 2025.

All correspondence will usually be sent to your email account registered with the online recruitment system rather than by letter. Please check your email account regularly.

If after reading all of this information, you are interested in applying, please read the documents listedabovefor more details and click on 'Apply' for the application form.

Please note we do not accept CVs. If you are viewing this vacancy on ‘jobsindeed’ or other external platform, the only way to apply for this vacancy is to visit www.wyfs.co.uk/careers/ and complete the application form via our onlineAccess vacancy system.

We are an equal opportunities employer; we value and celebrate equality, diversity and inclusion. We particularly welcome candidates from communities that are currently under-represented at WYFRS, including women, Black, Asian & Minority Ethnic applicants and applicants with disabilities. We can offer support and adjustments for candidates and staff who experience barriers to work that result from health conditions or Specific Learning Differences, such as dyslexia.

WYFRS is a ‘Real Living Wage’ employer and have been rated ‘good’ by HMICFRS in all areas of our service.