Procurement Assistant

North West Ambulance Service NHS Trust; Bolton; Hybrid; GBP 18,000 - 24,000; Full time

Benefits offered by this job

NHS Pension

33 days annual leave

Training opportunities

NHS discounts

Job summary

North West Ambulance Service NHS Trust is seeking a Procurement Assistant to join the Procurement team in Bolton. The role covers first line helpdesk support, processing procurement transactions and day-to-day advisory work. The post offers office-based duties with the flexibility of home working, Monday to Friday 9am–5pm.

Applicants should be organised, communicative and able to work collaboratively. NWAS provides NHS pension and development opportunities; successful candidates support the

Qualifications

• GCSE Maths and English or equivalent.
• Willingness to train towards a professional procurement qualification.
• Experience in a procurement or office environment.
• Good IT skills and familiarity with basic software.

Responsibilities

• Provide high quality first line helpdesk and systems support via email, phone and remote log on to e-procurement systems.
• Advise on day to day procurement transactions in line with policies.
• Communicate effectively with staff at all levels and work as part of a team.
• Office-based role at Bolton with flexible home working and standard hours.

Skills

Literate/numerate

IT skills

Good communication

Team player

Organised

Education

GCSE Maths & English

Tools

Word processing

Spreadsheets

Databases

Job description

North West Ambulance Service NHS Trust is an Equal Opportunities Employer. We are committed to providing services which embrace diversity and which promote equality of opportunity. We offer a guaranteed interview scheme for disabled applicants who meet our minimum selection criteria at each stage of the selection process. We will not tolerate discrimination on any of the following: gender, marital status, sexual orientation, race, colour, nationality, religion, age, disability, working pattern, caring responsibilities trade union activity or political beliefs-or any other grounds.

At NWAS, we are committed to creating a diverse, inclusive and anti-racist workplace where everyone feels valued and has the opportunity to thrive. Our Anti-racist Statement sets out our commitment to becoming an anti-racist organisation and ensures these principles are embedded throughout our recruitment practices.

Our workforce is currently under-represented by people from black and minority ethnic backgrounds, and we encourage applications from people of all backgrounds. By building a workforce that better reflects the diverse communities we serve, we can provide the right care, at the right time, in the right place, every time.

The Trust reserves the right to close this vacancy early if a large number of applications are received.

We also offers a range of excellent benefits including a pension scheme, up to 33 days Annual leave (exclusive of bank holidays), training and development opportunities, access to NHS discounts, Car Lease Scheme, Cycle to Work Scheme, NHS Mortgages and Childcare Vouchers.

Job overview

An exciting opportunity has arisen for a Procurement Assistant post based at the Trust Headquarters in Bolton.

The North West Ambulance Service NHS Trust (NWAS) is one of the largest ambulance services in the country providing 999 emergency response, non-emergency patient transport services, 111 services and emergency planning and resilience for seven million people across 5400 square miles.

North West Ambulance Service Procurement Department has just attained ‘Best’ as part of the Commercial Continuous Improvement Assessment Framework (CCIAF).

We are looking for an enthusiastic, reliable and motivated individual to join our friendly, professional and busy Procurement team. The post holder will provide high quality first line helpdesk and systems support via email, phone and remote log on to all e-procurement systems users.

In addition, the post holder will advise on all day to-day Procurement transactional requirements in line with policies and procedures.

Main duties of the job

We are looking for a person with good general administrative and customer service skills. The successful candidate will demonstrate the ability to communicate effectively with staff at all levels of the Trust; they must be confident in dealing with queries by phone, email or face to face.

Candidates must be able to work as part of a team, with an organised approach to work, paying attention to detail and prioritising their workload.

This is an office-based administrative role based at Ladybridge Hall in Bolton with the flexibility of home working to suit the demands of the role and department.

This policy is flexible and will be discussed in detail at interview stage. The hours of work for this role will be full time, Monday-Friday 9am to 5pm.

Working for our organisation

North West Ambulance Service NHS Trust provides 24 hour, 365 days a year accident and emergency services to those in need of emergency medical treatment and transport.

Our highly skilled staff provide life-saving care to patients in the community and take people to hospital or a place of care if needed.
We also provide non-emergency patient transport services for those patients who require non-emergency transport to and from hospital and who are unable to travel unaided because of their medical condition or clinical need.

Alongside the other emergency services, we also work to ensure the safety of the public and treatment of patients in the event of a major incident.

We also deliver the NHS 111 service in the North West. NHS 111 replaced NHS Direct in 2013. This service was introduced to make it easier for people to access local NHS healthcare services in England. It provides non-emergency medical help fast, and is available 24 hours a day, 365 days a year.

Detailed job description and main responsibilities

Visa sponsorship is not possible for this role for either candidates or existing employees. This role does not meet the eligibility criteria for Skilled Worker/ Health and Care Worker visas as set out at gov.uk. Graduate visa holders should have no expectation of long-term employment through sponsorship. Additionally, your visa conditions and validity period must allow you to work in the role question and for a suitable period to allow training and execution without requiring sponsorship.

Please ensure that you have read and understood the job description and person specification before applying.

Person specification

• Literate/numerate.
• Computer Literacy (skills) basic knowledge and proficiency of I.T. packages particularly in the use of word processing, spreadsheets, and data bases (or commitment to train).

Skills and Competencies

• Good communication skills appropriate for a wide range of audiences (written/phone/face to face) – good interpersonal skills.
• Ability to function both as a team player and self-motivator.
• Ability to manage, organise and prioritise own workload with the ability to work to strict deadlines.
• Analytical and problem-solving skills. Ability to think clearly and remain calm under pressure.
• Smart appearance, flexible; highly motivated; proactive

Qualification and Knowledge

• General standard of education GCSE or equivalent – Including Mathematics and English.
• A willingness to work towards a professional qualification in Procurement and Supply.
• Willingness to undertake any training as required by the Trust.
• Experience in a Procurement and Supply Environment or other office environment.

Experience

• Experience in a Procurement and Supply Environment or other office environment.

Values and Behaviours

• Working together – demonstrate collaborative and inclusive working and challenge behaviour that is not inclusive or acceptable.
• Being at our best – professional and adaptable and takes pride in work.
• Making a difference – act with compassion, kindness and integrity towards everyone.

Any offer of employment may be withdrawn if you knowingly withhold information, provide false or misleading information.

Should you be successful at interview stage successful candidates will receive a conditional offer of employment, this will be subject to the NHS Employment Checks Standards.

A valid right to work and identity check

Reference checks -Thiswill cover a minimum of a three year period and will include a request for the number of days and occasions of sickness absence covering a minimum two year period. In line with equality legislation, the earliest point at which we will ask health related questions is when an offer of employment has been made. Absences related to disability may be excluded from these considerations; consideration would be given as to what would be a reasonable attendance level, based on the information available. Absences related to pregnancy, maternity and/or gender reassignment will be excluded from these considerations. Detailed information on the NHS Employment Checks Standards is available on the NHS Employers website; search ‘employment checks’.

DBS Checks - If the post is subject to DBS disclosure, a charge will be made for this disclosure.

Occupational Health - You will require satisfactory medical clearance.

Whilst not a condition of employment, all staff are encouraged to be vaccinated against COVID-19 as this remains the best lined of defence against COVID-19.

From 1 st September 2018, Section 2 of the Agenda for Change Terms and Conditions will automatically apply to the calculation of unsocial hours for all appointments that commence in post from this date (except secondments).

If you do not have regular access to your email please contact a member of the HR Hub Team on 03451122018.