Procurement Administrator - 6 month FTC

SeeMeHired.com; Grangemouth; Hybrid; GBP 112,000 - 137,000; Full time

Benefits offered by this job

Competitive salary

Generous annual leave

Pension scheme (up to 16.5% joint)

Occupational Health

Employee Assistance Programme

Physiotherapy support

Annual Christmas gift

GymFlex memberships

Cycle to Work scheme

On-site parking

Family-friendly policies

Employee discount platform

Job summary

Forth Ports is hiring a Procurement Administrator on a 6‑month fixed‑term contract at the Port of Grangemouth. The role focuses on supporting the Procurement Department with administration, expediting orders, and supplier coordination to protect project timelines.

You will manage documentation, track purchase orders in Integra, and liaise with internal teams and external suppliers, with an initial five‑day office presence and up to two remote days per week once settled.

Qualifications

• Demonstrated administration experience, ideally within a procurement environment.
• Strong attention to detail with good organisational, planning and problem‑solving skills.
• IT literate – familiarity with procurement software, ERP systems and proficient knowledge of Microsoft Office (Word, Excel and Outlook).
• Excellent communication skills to effectively build and promote positive working relationships with colleagues and external stakeholders and suppliers.
• Understanding of purchasing procedures, supplier evaluation and compliance standards.
• Proficient in managing a busy workload and work effectively within a team environment to meet set deadlines.
• Full driving licence, valid in the UK.
• Full right to work in the UK.

Responsibilities

• Provide full and efficient general administrative support for the Procurement Department.
• Expedite all open purchase orders ensuring weekly execution and achievement figures are met.
• Collect data to prepare reports and quotations as required.
• Support with maintaining contractor accreditation.
• Respond promptly to and resolving any invoice queries to full resolution.
• Maintain all purchase orders within Integra, including supplier records and open order information.
• Establish clear communication links between internal teams and external stakeholders and suppliers.
• Expedite open order book and overdue orders.
• Maintain and update the monthly order system and control receipts for payments relating to contract orders.

Skills

Admin experience

Attention to detail

IT literacy

Communication skills

Purchasing procedures

Workload management

Driving licence

Right to work UK

Tools

Procurement software

ERP systems

Microsoft Office

Job description

Procurement Administrator - 6 month FTC

Job Title: Procurement Administrator - 6 month FTC

Location: Port of Grangemouth

Hours: 35hr contract - 0800-1600 or 0900-1700 (Hybrid)

Compensation: £24,864 (Pro-rata)

At Forth Ports, we keep trade, logistics, and infrastructure moving. Every day, our teams support the flow of goods, materials, and services that businesses and communities rely on, helping to power economic growth across the UK and beyond. Our people are at the core of everything we do, and their expertise, commitment, and innovation drive our success.

With our commitment to reach carbon neutrality by 2032 and Net Zero by 2042, we're investing heavily in sustainable and digital technologies, including major growth in offshore wind and greener port operations. For you, this means joining a business that's evolving, ambitious, and making a real difference.

About the role

As Procurement Administrator, you will report to the Senior Category Lead and be responsible for delivering comprehensive and efficient administrative and expediting support to the Procurement Department, ensuring smooth and timely operations. The role involves managing procurement documentation, maintaining accurate and up-to-date records, coordinating with suppliers, and tracking the progress of purchase orders to support operational requirements.

A key focus of this position is expediting activities, proactively liaising with vendors to ensure on-time delivery, following up on outstanding orders, addressing delays or discrepancies, and resolving issues swiftly to protect project timelines and business continuity. You will play an important role in facilitating clear communication between internal teams and external stakeholders, helping to ensure procurement processes run efficiently and effectively at all times.

Key responsibilities:

• Providing full and efficient general administrative support for the Procurement Department.
• Expediting all open purchase orders ensuring weekly execution and achievement figures are met.
• Collecting data to prepare reports and quotations as required.
• Supporting with maintaining contractor accreditation.
• Responding promptly to and resolving any invoice queries to full resolution.
• Maintaining all purchase orders within Integra to include supplier records, open order information and updating purchasing contracts.
• Establishing clear communication links between internal teams and external stakeholders and suppliers.
• Expediting open order book and overdue orders.
• Maintaining and updating the monthly order system and control receipts for payments relating to contract orders.

What we're looking for:

We are seeking a confident and professional individual who can quickly integrate into the team on a temporary basis. You will be comfortable liaising with stakeholders at all levels, able to hold your own in conversations, and confident communicating over the telephone with suppliers and internal colleagues alike.

The successful candidate will be highly organised, resilient, and capable of managing a busy and fast‑paced workload with competing priorities. This is initially a six‑month contract, with the potential for extension. The role requires office presence five days per week during the initial period, with the flexibility to work up to two days per week remotely once fully settled into the position.

Skills & Qualifications:

• Demonstrated administration experience, ideally within a procurement environment.
• Strong attention to detail, coupled with good organisational, planning and problem‑solving skills.
• IT Literate – familiarity with procurement software, ERP systems and proficient knowledge of Microsoft Office (Word, Excel and Outlook).
• Excellent communication skills to effectively build and promote positive working relationships with colleagues across the business and external stakeholders and suppliers.
• Understanding of purchasing procedures, supplier evaluation and compliance standards.
• Proficient in managing a busy workload and work effectively within a team environment to meet set deadlines.
• Full driving licence, valid in the UK.
• Full right to work in the UK.

What Forth Ports can offer you

At Forth Ports, our people are our priority, and we are committed to creating a flexible, open, and supportive working culture. As part of our team, you will enjoy

• A competitive salary
• Generous annual leave entitlement
• Defined contribution pension scheme with up to 16.5% joint contribution plus life assurance at 4x salary
• In‑house Occupational Health — Provides professional workplace health advice, support, and guidance for employees across all sites
• Employee Assistance Programme (EAP) — Delivered through Health Assured, offering 24/7, 365‑day confidential wellbeing support via the Wisdom app or telephone access, covering mental health, financial advice, legal guidance, and emotional wellbeing
• Physiotherapy Support — Access to physiotherapy sessions through three external providers in Scotland, plus an onsite physiotherapist once per week in Tilbury
• An annual Christmas thank you gift of a complimentary turkey or meat‑free alternative for all employees
• GymFlex health club memberships offering discounted access to gyms including Nuffield Health, PureGym, Anytime Fitness, The Gym Group, and selected local gyms
• Cycle to Work scheme to support affordable, sustainable commuting
• On‑site free parking available for all employees
• Attractive family‑friendly policies, including enhanced maternity cover
• Employee discount platform providing savings on UK‑wide restaurants, retail, car rentals, days out, and holidays

We value diversity and inclusivity, and we are an equal opportunities employer. We welcome applications from candidates of all backgrounds and will consider all applications for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability status.

As a signatory to the Armed Forces Covenant, we are committed to ensuring that members of the Armed Forces community are treated fairly and are not disadvantaged in their civilian careers because of their service.

We welcome applications from veterans, reservists, cadet force adult volunteers, and military spouses/partners, and we actively support flexible and inclusive recruitment practices.

About the company

"As sure as the tide " - 50 years and counting – delivering outstanding results, on all manner of projects. Customers from around the world rely on our expertise to realise their ambitions.

Required Criteria

• Demonstrated administration experience, ideally within a procurement environment
• Strong attention to detail, coupled with good organisational, planning and problem‑solving skills
• IT Literate – familiarity with procurement software, ERP systems and proficient knowledge of Microsoft Office (Word, Excel and Outlook)
• Excellent communication skills to effectively build and promote positive working relationships with colleagues across the business and external stakeholders and suppliers
• Full right to work in the UK
• Full driving licence, valid in the UK