Procurement Administrator

Solina; United Kingdom; Hybrid; GBP 25,000 - 38,000; Full time

Benefits offered by this job

Hybrid work

Travel opportunities

Job summary

Solina in the United Kingdom is seeking a Procurement Administrator to join our UKI procurement team. You will support both operational and strategic procurement activities, maintaining supplier data, processing RFQs, and helping with tender processes while collaborating with Supply Chain, Production, NPD and Finance teams.

The role offers a hybrid working model with three days on-site at Biggleswade and occasional UKI site travel.

Qualifications

• Experience in an administrative or procurement support role is preferred.
• Experience working in a supply chain, manufacturing, or FMCG environment is advantageous.
• Strong communication and stakeholder management skills.
• Intermediate Excel skills and data handling are beneficial.

Responsibilities

• Maintain and update procurement systems, including supplier data, pricing, and contract information.
• Ensure high levels of data accuracy, integrity, and consistency.
• Maintain procurement documentation, reports, and KPI tracking tools.
• Support sourcing activities, including gathering supplier information and issuing RFQs.
• Assist with tender processes and supplier documentation as directed.
• Support supplier onboarding and ensure master data is accurate and up to date.
• Monitor contract usage against forecasts and highlight variances.
• Support resolution of invoice queries with suppliers and internal teams.
• Assist with order tracking, expediting, and reviewing volume variations with purchasing teams.
• Work closely with Supply Chain, Production, NPD, and Finance teams.
• Support innovation and product development by coordinating supplier samples, pricing, and specifications.
• Build and maintain effective relationships with suppliers and internal stakeholders.
• Ensure adherence to procurement policies, processes, and compliance requirements.
• Provide administrative and coordination support to the procurement team.
• Support ad hoc procurement projects and activities as required.

Skills

Strong organisational skills

Good communication skills

Attention to detail

Multitasking in fast-paced environment

Tools

Pivot Tables

VLOOKUP

Data handling

ERP systems

Job description

Primary Location : BIGGLESWADE, United Kingdom

At Solina, our community of close to 5,000 people share a passion for food and live our entrepreneurial culture. We design customised savoury solutions for our clients operating in the food industry, food service, butchery and nutrition markets. With sustainability at the heart of our business model, we aim to produce food that is good in every sense of the word: delicious, nourishing, affordable, sustainable and convenient. Solina is a fast-growing business, with around 50 production sites and R&D laboratories present in more than 19 countries mainly in Europe and North America. By constantly rethinking culinary solutions, we make food matter for people and the planet.

Please note this role does not meet the Home Office requirements for Skilled Worker visa sponsorship. Applicants must have existing authorisation to work in the UK.

About the Role

An excellent opportunity to join a collaborative procurement team and contribute to the efficiency and effectiveness of procurement operations across the UKI business. You will play a vital role in supporting both operational and strategic procurement activities.

Key Responsibilities

• Maintain and update procurement systems, including supplier data, pricing, and contract information.


• Ensure high levels of data accuracy, integrity, and consistency.


• Maintain procurement documentation, reports, and KPI tracking tools.


• Support sourcing activities, including gathering supplier information and issuing RFQs.


• Assist with tender processes and supplier documentation as directed.


• Support supplier onboarding and ensure master data is accurate and up to date.


• Monitor contract usage against forecasts and highlight variances.


• Support resolution of invoice queries with suppliers and internal teams.


• Assist with order tracking, expediting, and reviewing volume variations with purchasing teams.


• Work closely with Supply Chain, Production, NPD, and Finance teams.


• Support innovation and product development by coordinating supplier samples, pricing, and specifications.


• Build and maintain effective relationships with suppliers and internal stakeholders.


• Ensure adherence to procurement policies, processes, and compliance requirements.


• Provide administrative and coordination support to the procurement team.


• Support ad hoc procurement projects and activities as required.

Skills, Experience & Knowledge

Core Skills

• Strong organisational and prioritisation skills.


• Good communication skills.


• High attention to detail and accuracy.


• Ability to manage multiple tasks in a fast-paced environment.

Technical Skills

• Intermediate Excel skills (e.g. Pivot Tables, VLOOKUP, data handling).


• Experience with procurement systems or ERP platforms (desirable).

Experience

• Previous experience in an administrative or procurement support role is preferred.


• Experience working in a supply chain, manufacturing, or FMCG environment is advantageous.

Behavioural Competencies

• Strong communication and stakeholder management skills.


• Proactive, organised, and solution-oriented approach.


• Ability to collaborate effectively across cross-functional teams.

Key Performance Indicators (KPIs)

• Accuracy and completeness of procurement data.


• Timeliness of supplier onboarding and updates.


• Timeliness of sample, pricing and spec support for tender and customer activity.


• Responsiveness and resolution time for invoice queries.


• Contract tracking accuracy and reporting quality.

Benefits

• A competitive salary with a Hybrid working model (3 days per week on-site in Biggleswade).


• Occasional travel to UKI sites and suppliers, with a small chance of very limited international travel.

We are open to talents of all backgrounds. Our recruitment process is based on competences, and we openly welcome all candidates of all types according to our DEI Commitment.

At Solina, our culture is guided by PACE – a shared mindset that helps us grow, collaborate, and bring ambitions to life. It encourages us to think bigger, take ownership, stay curious, and succeed together.