Procurement Administrator

Wandle Housing Association Limited.; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

SSfH is seeking a Procurement Administrator to provide effective procurement administrative support across the SSfH membership. You will handle letter drafting, document review, minute taking, spreadsheet compilation and notices, ensuring timely and accurate information flow.

You will manage supplier verification, spend reviews, and maintain the Contract Register and contract management software, while building strong relationships with stakeholders.

Qualifications

• Experience of working in administrative roles, including maintaining spreadsheets or databases and producing summary information
• Experience in delivering an excellent customer service
• Experience of working in a deadline driven environment
• Ability to manage queries and positively engage with a wide range of stakeholders
• Ability to deliver work of a high standard (including attention to detail)
• Effectively manage and prioritise multiple work demands and priorities
• Confident ICT user – significant experience in using Microsoft Word, Excel, PowerPoint and e-mail
• Strong interpersonal skills
• Professional business approach
• Able to operate flexibly in the allocation of duties and areas of responsibility
• Able to take full responsibility for tasks assigned
• Customer service skills
• Excellent presentation skills

Responsibilities

• To represent SSfH in a professional way at all times
• To support the SSfH team in administrative tasks (letter drafting, document review, minute taking, spreadsheet compilation, Notice publications)
• To support in the delivery of training and awareness to wider staff within SSfH members
• To deal with day-to-day general enquiries to SSfH (manage the Procurement inbox), ensuring a prompt response to all enquiries and referring onto other staff within the SSfH team as required
• To manage the process of internal approvals relating to procurement activity
• To manage the process of new suppliers, including verification checks as required
• To conduct spend reviews as required (to ensure all spend and contract details are on the relevant Contract Register and contract management software as required), and where gaps are identified, engage with the relevant Budget or Contract Manager
• To contribute to the development and maintenance of guidance and template documentation (under guidance and instruction of more senior members of the SSfH team)
• Input and maintain data on relevant systems, including relevant Contract Register and Contract Management software
• Adopt and embed best practice
• Build relationships with key stakeholders across SSfH and SSfH members

Skills

Administrative experience

Customer service

Deadline driven

Stakeholder engagement

Attention to detail

Multitasking

Interpersonal skills

Professional approach

Education

GCSE Qualifications

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Email / Outlook

Job description

THIS ROLE IS FOR SHARED SERVICES FOR HOUSING, NOT WANDLE.

The Procurement Administrator(s) will be expected provide effective procurement administrative support to all members of SSfH, as well as providing spend/data reviews and reporting information.

Key Responsibilities of the role:

• To represent SSfH in a professional way at all times
• To support the SSfH team in administrative tasks (letter drafting, document review, minute taking, spreadsheet compilation, Notice publications)
• To support in the delivery of training and awareness to wider staff within SSfH members
• To deal with day-to-day general enquiries to SSfH (manage the Procurement inbox), ensuring a prompt response to all enquiries and referring onto other staff within the SSfH team as required
• To manage the process of internal approvals relating to procurement activity
• To manage the process of new suppliers, including verification checks as required
• To conduct spend reviews as required (to ensure all spend and contract details are on the relevant Contract Register and contract management software as required), and where gaps are identified, engage with the relevant Budget or Contract Manager
• To contribute to the development and maintenance of guidance and template documentation (under guidance and instruction of more senior members of the SSfH team)
• Input and maintain data on relevant systems, including relevant Contract Register and Contract Management software
• Adopt and embed best practice
• Build relationships with key stakeholders across SSfH and SSfH members

What we are looking for:

Education and Qualifications

• GCSE Qualifications or Equivalent (including English and Maths)

Essential Skills and Experience

• Experience of working in administrative roles, including maintaining spreadsheets or databases and producing summary information
• Experience in delivering an excellent customer service
• Experience of working in a deadline driven environment
• Ability to manage queries and positively engage with a wide range of stakeholders
• Ability to deliver work of a high standard (including attention to detail)
• Effectively manage and prioritise multiple work demands and priorities
• Confident ICT user – significant experience in using Microsoft Word, Excel, PowerPoint and e-mail
• Strong interpersonal skills
• Professional business approach
• Able to operate flexibly in the allocation of duties and areas of responsibility
• Able to take full responsibility for tasks assigned
• Customer service skills
• Excellent presentation skills

Closing date: 19th October 2026 at 11:55pm
Shortlisting: 20th October 2026
Interviews: Week commencing 26th October 2026 (Subject to Change)

SSfH is committed to being an inclusive employer where everyone is welcome! No matter your race, religion, gender, sex, sexuality, ethnicity or if you have a disability. We encourage all to apply and everyone feel safe in the knowledge that hiring decisions will not be decided based on any of these criteria.

If you need any reasonable adjustments during the hiring process, please do reach out to us to let us know how we can best support you to put your best self forward.

Please note we are unable to sponsor Visa's, so to be able to work for SSfH you must already have and be able to provide proof of your Right to Work in the United Kingdom.