Administrative Assistant

Outwood Grange Acadamies Trust; Wakefield; On-site; GBP 28,000 - 29,000; Full time

Benefits offered by this job

Pension scheme

Employee benefits package

Competitive salary

Job summary

Outwood Grange Academies Trust in Wakefield is seeking an Administrative Assistant to support the Procurement Team. The role involves coordinating administrative tasks, handling emails, data analysis and supplier communications to help deliver goods and services for 41 schools.

No prior procurement experience is required as full training will be provided. The role offers a stable, full-time schedule, with a competitive salary of £28,153 to £29,071 and a 37-hour week.

Qualifications

• Experience of supporting across a range of administrative activities including the management of the team's emails and drafting meeting notes.
• Ability to work in a consistent and structured manner that adheres to regulations, policies and best practise.
• Analytical mind to review spend analysis, find trends and identify where we can improve the value for money offered from our suppliers.
• Excellent communication skills across a variety of stakeholders and the ability to build and maintain strong relationships.
• Maintain accurate and comprehensive records and work with a strong attention to detail.
• The ability to plan and prioritise work to meet commitments aligned with organisational goals.
• Full driving license and access to a vehicle as required.

Responsibilities

• Manage and deliver procurement services across the Trust's schools, including handling general email queries and data analysis.
• Support sourcing of goods and services, manage supplier relationships and maintain records.
• Assist Procurement Team with various administrative tasks to ensure cost-effective procurement.

Skills

Managing emails

Drafting meeting notes

Attention to detail

Stakeholder comms

Job description

Administrative Assistant
Outwood Grange Academies Trust
Start Date: November Onwards
Salary: £28,153 - £29,071
Working Pattern: 37 Hours per week, Monday to Friday, Whole Year.

Do you want to be part of a team that's transforming the lives of over 30,000 pupils across 41 schools? We're looking for an exceptional Administrator to support our Procurement Team in delivering the goods and services essential for running our schools. Your work will help ensure that all children, regardless of their starting point, receive an excellent education.

As a not-for-profit organisation, we actively recruit from diverse professional backgrounds. We all work together to raise educational standards for all pupils, irrespective of their socio-economic background. Our goal is to serve our local communities and give pupils the very best life chances to fulfil their aspirations. If you'd relish the opportunity to help deliver this vision, then this is the organisation for you.

This is an important role within our organisation, providing support to our schools by assisting the Procurement Team with various administrative tasks. Your contribution will enable the team to efficiently procure goods and services, ensuring pupils get the most out of the funding available for their education.

1. You'll be helping the Procurement Team manage and deliver procurement services across the Trust's schools. This involves dealing with general email queries, processing and analysing data specific to the procurement team, supporting the sourcing of goods and services, managing supplier relationships, and maintaining accurate data files and meeting records. This position directly contributes to cost-effective procurement while supporting educational outcomes and operational efficiency.

No prior procurement experience is required, as full training will be provided. For those keen to develop further, we also offer opportunities for additional training, professional development, and the chance to study for industry related qualifications.

Interviews will take place Thursday 5 November at Outwood Grange Academies Trust

If you require further information: Please contact Suzi Richards (Head of Procurement) on [e-mail]

• Experience of supporting across a range of administrative activities including the management of the team's emails and drafting meeting notes.
• The ability of working in a consistent and structured manner that adheres to regulations, policies and best practise.
• An analytical mind to review spend analysis, find trends and identify where we can improve the value for money offered from our suppliers.
• Excellent communication skills across a variety of stakeholders and the ability to build and maintain strong relationships.
• Maintain accurate and comprehensive records and work with a strong attention to detail.
• The ability to plan and prioritise work to meet commitments aligned with organisational goals.
• Full driving license and access to a vehicle as required.

What We Offer:

• Meaningful Impact: Contribute to the development of future generations and make a positive difference in their lives.
• Career Growth: Work in a growing organisation with opportunities for professional development.
• Collaborative Environment: Be part of a supportive and collaborative team that values teamwork and innovation.
• Competitive Compensation: Enjoy a competitive salary, pension scheme and employee benefits package.