Procurement Administrator

NHS; Blackpool; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading healthcare facilities management provider is seeking a Procurement Administrator to support procurement activities. The role involves administrative duties, acting as a liaison with suppliers, and ensuring efficient project delivery. Ideal candidates will have strong communication skills, relevant qualifications, and experience in a fast-paced environment. Join a dedicated team committed to improving healthcare services across Lancashire and South Cumbria.

Qualifications

• Strong written and verbal communication skills.
• Experience in contract administration and database management.

Responsibilities

• Providing administrative support to Procurement Officers.
• Acting as the first point of contact for enquiries.
• Organising monthly contract meetings.

Skills

Communication

Time Management

Organizational Abilities

Education

GCSE Maths & English Grade C or above

NVQ Level 3 in Business Administration

Degree or equivalent in a relevant discipline

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Go back Blackpool Teaching Hospitals NHS Foundation Trust

Procurement Administrator

The closing date is 18 May 2025

Please note that this role is advertised on behalf of Atlas BFW Management Ltd (Atlas), a wholly-owned subsidiary of Blackpool Teaching Hospitals NHS Foundation Trust. Successful applicants will be on Atlas Terms and Conditions. For more information about Atlas, visit: www.bfwml.co.uk

The post holder is responsible for ensuring the effective and efficient day-to-day administration of the function, providing administrative and project support to Procurement Officers, the Procurement Manager, and Heads of Department. They will act as a first point of contact for telephone and face-to-face enquiries with suppliers, utilising Atamis and other systems for managing procurement activity.

Main duties of the job

We have an exciting opportunity for a Procurement Administrator to join our team. The main duties include, but are not limited to:

• Providing administrative support to Procurement Officers and the Procurement Manager, including retrieving contract quotes from various suppliers.
• Acting as the first point of contact for enquiries from suppliers and internal customers, ensuring appropriate action or redirection.
• Supporting project delivery in line with Atlas BFW Management Ltd project management methodologies.
• Organising monthly contract meetings, including booking venues, notifying participants, preparing agendas, taking minutes, and following up on actions.

About us

We deliver fully-managed healthcare facilities services and property management solutions across Lancashire and South Cumbria. As a wholly owned subsidiary of Blackpool Teaching Hospitals NHS Foundation Trust, we operate independently with our own business plan and management. Profits are reinvested to support staff development, grow our business, and assist the Trust's clinical services.

Our services include Capital Developments, Estates Management, Facilities Management, Medical Engineering, and Property Services, ensuring our clients' properties provide optimal environments for their stakeholders. For more information, visit: bfwml.co.uk.

Job responsibilities

The key responsibilities include supporting procurement activities via systems, monitoring performance, conducting data analysis, and preparing reports. The role also involves contract monitoring, data management, and preparing minutes for meetings.

Person Specification

Qualifications

• GCSE Maths & English Grade C or above
• NVQ Level 3 in Business Administration
• Degree or equivalent in a relevant discipline

Experience

• Strong written and verbal communication skills
• Good time management
• Proficient in Microsoft Excel, Word, and PowerPoint
• Experience working in a reactive, high-pressure environment
• Report writing and data collation experience
• Experience in contract administration and database management

Skills and Personal Qualities

• Ability to work independently and manage workload efficiently
• Team supportive and adaptable to change
• Ability to meet deadlines and prioritize tasks
• Excellent keyboard skills and organizational abilities

Additional Qualities

• Punctual, reliable, flexible, and professional appearance
• Self-motivated, eager to learn and develop
• Open to embracing change and making a difference
• Detail-oriented and willing to cover team absences

Disclosure and Barring Service Check

This role requires a DBS check due to the Rehabilitation of Offenders Act (Exceptions Order) 1975.

Blackpool Teaching Hospitals NHS Foundation Trust