Proactive Commercial Property Secretary

Bradley Hall | South East; Manchester; On-site; GBP 23,000 - 32,000; Full time

Job summary

Bradley Hall | South East is seeking a proactive Commercial Property Secretary to provide high-quality secretarial support to our commercial property team in Manchester. You will manage diaries, prepare documentation, and liaise with clients, tenants and solicitors to ensure smooth operations.

This role requires excellent organisational skills, meticulous document handling, and confident communication. You will contribute to the efficiency of our busy department while maintaining confidentiality

Qualifications

• Previous secretarial or administrative experience, ideally within commercial property, real estate, legal, professional services or a similar environment.
• Excellent organisational skills, with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and accuracy when preparing documents and maintaining records.
• Confident written and verbal communication skills.
• Proficiency with Microsoft Office Suite, particularly Word, Excel and Outlook.
• Experience using property databases, CRM systems or document management systems would be advantageous.
• Ability to produce professional correspondence and documents with a high level of accuracy.
• Ability to work independently and as part of a busy team.

Responsibilities

• Provide comprehensive secretarial and administrative support to the commercial property team.
• Prepare, format and proofread reports, property particulars, letters, contracts and other professional documentation.
• Manage diaries, arrange meetings, coordinate appointments and organise travel where required.
• Act as a first point of contact for clients, tenants, landlords, solicitors and other external contacts, ensuring a friendly and professional service.
• Manage incoming calls, emails and correspondence promptly and accurately.
• Maintain accurate property, client and transaction records in internal databases and systems.
• Assist with commercial property transactions, including sales, lettings, lease renewals and other agency activities.
• Coordinate property viewings, inspections and appointments with clients, surveyors and other parties.
• Prepare and distribute property marketing materials and maintain accurate online property listings.
• Assist with invoicing, fee monitoring, purchase orders and other financial administration where required.
• Monitor deadlines, follow up outstanding information and ensure tasks are completed within agreed timescales.
• Maintain confidentiality and ensure compliance with company procedures, regulatory requirements and data protection standards.
• Provide general administrative assistance to the wider property team when required.

Skills

Secretarial experience

Administrative skills

Attention to detail

MS Office proficiency

Communication skills

Tools

Microsoft Word

Excel

Outlook

CRM systems

Job description

Bradley Hall | South East is seeking a proactive Commercial Property Secretary to provide high-quality secretarial support to our commercial property team in Manchester. You will manage diaries, prepare documentation, and liaise with clients, tenants and solicitors to ensure smooth operations.

This role requires excellent organisational skills, meticulous document handling, and confident communication. You will contribute to the efficiency of our busy department while maintaining confidentiality