Private Client Legal Assistant | Legal Secretary

Office Angels Limited; Glasgow; On-site; GBP 30,000 - 34,000; Full time

Job summary

Office Angels Limited in Kingston is seeking an experienced Private Client Legal Assistant or Legal Secretary to join a well-established law firm. You will provide comprehensive secretarial support to the Private Client team, prepare and format legal documents, manage diaries, and maintain accurate client records.

Applicants should have experience in Wills, Probate and Trusts, be proficient in audio typing and MS Office, and be able to work independently while collaborating with the wider team.

Qualifications

• Previous experience as a Private Client Legal Secretary or Legal Assistant.
• Strong understanding of Private Client procedures and documentation.
• Experience supporting Wills, Probate & Trusts matters.
• Excellent audio typing and document production skills.
• Proficient in Microsoft Office (Word, Outlook).
• Experience using legal case management systems.
• Oyez experience would be advantageous.
• Excellent organisational skills and ability to manage multiple priorities.
• Strong communication and client-facing approach.
• High accuracy and attention to detail.
• Independent working with a proactive, flexible attitude.

Responsibilities

• Providing comprehensive secretarial support to the Private Client team.
• Preparing and formatting legal documents, correspondence and reports.
• Managing diaries, appointments, emails and correspondence.
• Maintaining accurate client records and case files in the case management system.
• Liaising professionally with clients, solicitors and third parties.
• Preparing legal forms and documentation for Private Client matters.
• Supporting Wills, Probate, Trusts and Estate Administration.
• Assisting with file management and document organisation.
• Ensuring compliance with internal procedures and legal documentation requirements.
• Prioritising workloads to meet deadlines in a busy department.
• Providing additional administrative support across the business when required.

Skills

Audio typing

MS Office (Word & Outlook)

Private Client procedures

Wills, Probate & Trusts

Organisation & diary management

Client communication

Tools

Legal case management systems

Oyez experience

Job description

Office Angels Limited in Kingston is seeking an experienced Private Client Legal Assistant or Legal Secretary to join a well-established law firm. You will provide comprehensive secretarial support to the Private Client team, prepare and format legal documents, manage diaries, and maintain accurate client records.

Applicants should have experience in Wills, Probate and Trusts, be proficient in audio typing and MS Office, and be able to work independently while collaborating with the wider team.