Legal Administrator

Office Angels; Glasgow; On-site; GBP 30,000 - 34,000; Full time

Job summary

Office Angels Limited in Kingston is seeking an experienced Private Client Legal Assistant or Legal Secretary to join a well-established law firm. You will provide comprehensive secretarial support to the Private Client team, prepare and format legal documents, manage diaries, and maintain accurate client records.

Applicants should have experience in Wills, Probate and Trusts, be proficient in audio typing and MS Office, and be able to work independently while collaborating with the wider team.

Qualifications

• Previous experience as a Private Client Legal Secretary or Legal Assistant.
• Strong understanding of Private Client procedures and documentation.
• Experience supporting Wills, Probate & Trusts matters.
• Excellent audio typing and document production skills.
• Proficient in Microsoft Office (Word, Outlook).
• Experience using legal case management systems.
• Oyez experience would be advantageous.
• Excellent organisational skills and ability to manage multiple priorities.
• Strong communication and client-facing approach.
• High accuracy and attention to detail.
• Independent working with a proactive, flexible attitude.

Responsibilities

• Providing comprehensive secretarial support to the Private Client team.
• Preparing and formatting legal documents, correspondence and reports.
• Managing diaries, appointments, emails and correspondence.
• Maintaining accurate client records and case files in the case management system.
• Liaising professionally with clients, solicitors and third parties.
• Preparing legal forms and documentation for Private Client matters.
• Supporting Wills, Probate, Trusts and Estate Administration.
• Assisting with file management and document organisation.
• Ensuring compliance with internal procedures and legal documentation requirements.
• Prioritising workloads to meet deadlines in a busy department.
• Providing additional administrative support across the business when required.

Skills

Audio typing

MS Office (Word & Outlook)

Private Client procedures

Wills, Probate & Trusts

Organisation & diary management

Client communication

Tools

Legal case management systems

Oyez experience

Job description

Private Client Legal Assistant / Legal Secretary

Are you an experienced Private Client Legal Assistant or Legal Secretary looking to join a highly respected and supportive law firm?

Location: Kingston
Salary: £30,000 - £33,500 DOE
Hours: Full-Time or Part-Time (4-5 Days per Week)
Working Pattern: Monday to Friday, 9:00am - 5:30pm (Flexible 4-Day Week Available)

A fantastic opportunity has arisen for an experienced Private Client Legal Assistant / Legal Secretary to join a well-established and highly regarded law firm.

Please note: Previous Private Client Legal Secretarial or Legal Assistant experience is essential for this position.

Key Responsibilities

• Providing comprehensive secretarial and administrative support to the Private Client team.
• Preparing and formatting legal documents, correspondence and reports using digital dictation.
• Managing diaries, appointments, emails and correspondence.
• Maintaining accurate client records and case files using the firm's case management system.
• Liaising professionally with clients, solicitors and third parties.
• Preparing legal forms and documentation relating to Private Client matters.
• Supporting matters including Wills, Probate, Trusts and Estate Administration.
• Assisting with file management, document organisation and general administration.
• Ensuring compliance with internal procedures and legal documentation requirements.
• Prioritising workloads effectively to meet deadlines within a busy department.
• Providing additional administrative support across the wider business when required.

Requirements:

• Previous experience as a Private Client Legal Secretary or Legal Assistant.
• Strong understanding of Private Client procedures and documentation.
• Experience supporting matters relating to Wills, Probate, Trusts and Estate Administration.
• Excellent audio typing and document production skills.
• Strong working knowledge of Microsoft Office, including Word and Outlook.
• Experience using legal case management systems.
• Oyez experience would be advantageous.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong communication skills and a professional client-focused approach.
• High levels of accuracy and attention to detail.
• Ability to work independently whilst contributing positively to a wider team.
• A proactive, reliable and flexible attitude.

we are committed to equal opportunities and welcome applications from all suitably qualified candidates regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.

We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace.

We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.