Private Client Administrator

Victus Search; London; On-site; GBP 50,000 - 70,000; Full time

Job summary

A leading recruitment firm is seeking an Associate Director to oversee the administration of high-net-worth clients. The role demands experience with UK entities and a thorough understanding of private client needs and regulatory requirements. Responsibilities include direct client communication and managing trust records. Ideal candidates will have a professional qualification and excellent communication skills. This is a full-time on-site position in London.

Qualifications

• At least 3 years’ experience in private client trust and company administration.
• Demonstrated experience in the practical administration of UK and offshore entities for HNWIs.
• Strong understanding of the needs of HNW/UHNW clients.

Responsibilities

• Act as the primary point of contact for a portfolio of private clients.
• Administer a range of private client structures including discretionary and life interest trusts.
• Liaise with legal, tax, and banking professionals.

Skills

Excellent written and verbal communication skills

Fluency in English

Proficient in Microsoft Office (Word, Excel, Outlook)

Education

STEP, ICSA, or similar relevant professional qualification

Tools

Trust administration software

Job description

This range is provided by Victus Search. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from Victus Search

Associate Director of Victus | Multijurisdictional recruitment for institutional and private client firms

You will be responsible for the day-to-day administration of a portfolio of high-net-worth individuals and families, including trusts, companies, and foundations. The role requires practical administration experience in managing UK entities (and other jurisdictions) for HNWIs, including oversight of banking, statutory records, and general administration. A strong understanding of private client needs, regulatory requirements, and a commitment to delivering a high standard of personalised service is essential.

Key Responsibilities

• Act as the primary point of contact for a portfolio of private clients, building trusted relationships and providing tailored support.
• Administer a range of private client structures including discretionary and life interest trusts, private investment companies, and asset-holding entities.
• Manage the practical administration of UK and international entities for HNWIs, including banking arrangements, statutory compliance, and record-keeping.
• Maintain accurate company and trust records and ensure timely filings in accordance with relevant laws and internal policies.
• Liaise with legal, tax, and banking professionals to ensure seamless service delivery across multiple jurisdictions.
• Assist with the onboarding of new client relationships, including due diligence and AML checks.
• Prepare trustee and board minutes, resolutions, and other key documentation.
• Stay informed of relevant legislative and regulatory developments impacting private client structures.

Qualifications and Requirements

• STEP, ICSA, or similar relevant professional qualification preferred.
• At least 3 years’ experience in private client trust and company administration.
• Demonstrated experience in the practical administration of UK and offshore entities for HNWIs.
• Strong understanding of the needs of HNW/UHNW clients and the structures commonly used in wealth planning.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook) and familiar with trust administration software.
• Fluency in English is essential; Italian language skills would be a distinct advantage.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting and Trusts and Estates

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