Principal's Executive Assistant & Meetings Lead

Westholme School; Blackburn; On-site; GBP 29,000 - 35,000; Full time

Job summary

Westholme School is seeking a highly organised Executive Assistant to support the Principal in leading the School. This full‑time role combines diary management, correspondence, meeting support and event coordination, working closely with the Principal, Senior Leadership Team and colleagues across the School.

You will handle sensitive information with discretion, manage competing priorities and help the Principal’s office run efficiently, while building relationships with parents, pupils,

Qualifications

• High-level administrative skills within a complex environment.
• Strong organisation and prioritisation under pressure.
• Ability to analyse data and prepare accurate reports.
• Experience with word processing, spreadsheets and databases.
• Discretion and confidentiality when handling pupil, parent and staff information.

Responsibilities

• Manage the Principal’s diary proactively and plan time according to priorities.
• Draft correspondence and prepare documents for signature with timely delivery.
• Prepare materials for presentations and reports and route correspondence to save the Principal’s time.
• Plan and organise internal and external meetings and travel arrangements as required.
• Take notes and distribute minutes for Senior Leadership Team and Governors’ meetings.
• Track actions and ensure completion; develop and update work plans.
• Maintain filing and digital archiving; ensure confidentiality at all times.
• Support VIP visitor programmes and coordinate events with cross‑school teams.

Skills

Organisational skills

Discretion and confidentiality

Communication skills

Problem-solving under pressure

Flexible working

Relationship building

Education

Level 3 qualification or equivalent

Tools

Word processing

Spreadsheets

Databases

Networked databases

Job description

Westholme School is seeking a highly organised Executive Assistant to support the Principal in leading the School. This full‑time role combines diary management, correspondence, meeting support and event coordination, working closely with the Principal, Senior Leadership Team and colleagues across the School.

You will handle sensitive information with discretion, manage competing priorities and help the Principal’s office run efficiently, while building relationships with parents, pupils,