Premium Hospitality & Events Coordinator - F1 Weekend

MSMagazin; Greater London; Hybrid; GBP 26,000 - 36,000; Full time

Job summary

Williams Racing in the United Kingdom seeks a Hospitality & Events Coordinator to support end-to-end guest management programmes for allocated Formula 1 races. You will work closely with the Hospitality & Events Manager to plan, coordinate, and execute premium guest experiences both on-site and off-site.

The role is highly operational and detail-focused, requiring strong organisational skills, guest communications, and supplier coordination.

Qualifications

• Previous experience or strong interest in hospitality, events, or guest services.
• Experience in an administrative or coordination role desirable.
• Willingness and ability to travel throughout the Formula 1 season.
• Proficient in Microsoft Office and able to learn new systems quickly.
• Second language advantageous but not essential.

Responsibilities

• Coordinate end-to-end guest management programmes for allocated races.
• Assist with guest registration portals, data collection, and guest communications.
• Prepare and maintain guest lists and personalised itineraries.
• Update guest itineraries during the race weekend.
• Support on-site guest hosting and queries with the Hospitality & Events Manager.
• Coordinate travel logistics including accommodation and transport.
• Support sourcing and booking dining venues and event spaces.
• Track supplier invoices and contribute to post-event cost reconciliation.

Skills

Hospitality experience

Event coordination

Administrative coordination

Microsoft Office

Travel willingness

Second language

Job description

Williams Racing in the United Kingdom seeks a Hospitality & Events Coordinator to support end-to-end guest management programmes for allocated Formula 1 races. You will work closely with the Hospitality & Events Manager to plan, coordinate, and execute premium guest experiences both on-site and off-site.

The role is highly operational and detail-focused, requiring strong organisational skills, guest communications, and supplier coordination.