Premises Lead

Alexandra Junior School; Greater London; On-site; GBP 24,000 - 30,000; Full time

Job summary

Alexandra Junior School is seeking a proactive Premises Officer to assist the Headteacher in managing the school's buildings and grounds, ensuring a safe, clean environment for users. You will work with the Head of Estates and Premises to oversee site duties, safety and compliance.

The role covers security, maintenance, stock control, fire drills, lettings, and emergency call-outs as a key holder. A collaborative approach with contractors and staff is essential.

Responsibilities

• Maintain the schedule of premises ensuring areas meet the required standard.
• Secure premises including main alarm, locks, CCTV and checks.
• Identify maintenance needs and prepare a works list for the Headteacher.
• Arrange fuel, salt and other supplies for energy management and site safety.
• Carry out regular site safety checks (fire, water, lights) per policy.
• Oversee certification checks and gas/asbestos inspections.
• Assist with out of hours lettings and use of premises.
• Oversee porterage, moving equipment and setting up areas.
• Monitor cleaning standards and maintenance of grounds.
• Attend emergency call-outs as a registered key holder.
• Attend meetings and training as required.

Job description

Main Purpose of the Job:

To assist the Headteacher in ensuring the effective management, organisation and supervision of all matters relating to, and all staff involved with the school’s premises, providing a clean and safe environment for users of the buildings and grounds. Supported by the School and NEST Head of Estates and Premises to fulfil site duties, safety and compliance.

Key Responsibilities and Tasks:

• Maintain the schedule of premises identifying those areas that do not meet the standard required.
• Securing of premises, to include main alarm system, locks, CCTV and other systems are checked and functioning correctly.
• Identify areas that require attention, to include cleaning and maintenance defects providing a list of works for the Headteacher and Trust.
• Arrange sufficient supplies of fuel, salt and other commodities supporting the energy management of plant, equipment and site safety.
• Arrange and carry out regular testing to ensure site safety (fire. water, lights) and safety practices and procedures in accordance with the school and Trust policy and cycle of checks.
• Liaise with the Headteacher/Trust for the arrangement for certification checks and oversee checks (gas, asbestos etc).
• Assist in the arrangements for out of hour’s activities and use of premises.
• Arrangement of all porterage to include the moving of equipment, furniture, the setting up and reinstatement of all areas.
• Oversee the maintenance of appropriate cleaning standards in school.
• Carry out or make arrangements for minor repairs.
• Support and assist in the safe receipt, recording, storage and distribution of deliveries.
• As a keyholder, you will be responsible for alarm call outs in the first instance.

Administration:

Complete and maintain site safety checks/maintenance logs as requested and monitored by the Trust.

Resources:

Make requests for the placing of orders in relation to materials required and maintain appropriate stocks and supplies.

Responsibilities:

• Ensure the security of and access to the premises at all times.
• Ensure certification, storage and deliveries are safely stored.
• Monitor internal and external contract cleaning and maintenance of grounds.
• Liaise with the Trust on contractual specifications, ensuring appropriate action is taken where standards are not being met.
• Maintain the overall standards of cleanliness and maintenance of the grounds, site and premises.
• Assist the Headteacher and/or Head of Estates in the supervision and deployment of any directly employed staff or contractors on site.
• Carry out fire drills and checks of the systems applicable in accordance with the school’s policy.
• Be required to attend pre-booked lettings in accordance with school practices and procedures.
• As a registered key holder, be required to attend emergency call outs out of normal school hours.
• Undertake any other duties commensurate with the level of the post, as required to ensure the efficient and effective running of the Department
• Attend meetings and training as required