Pre-Construction Admin

Harmony Fire; Chesterfield; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Personal development plan

Unlimited holiday

Bonus scheme 50%

Enhanced maternity/paternity

Lunch and snacks

Team social budget

Cycle to work

Auto-enrolment pension

Two major events a year

Reward and recognition

Job summary

Harmony Fire is looking for a Pre-Construction Administrator to support the Building Fabric Pre Construction team across the Midlands.

This office-based role is the organisational backbone of a busy pre-construction operation, keeping the bid tracker up to date, coordinating information, and assisting tender submissions to help win work.

Qualifications

• Experience in an administrative role within construction or pre-construction.
• Excellent organisational skills with ability to meet deadlines.
• Strong communication, both written and spoken, with internal teams and clients.
• Proficient in Microsoft 365 including Outlook, Excel and Word.

Responsibilities

• Maintain and update the pre-construction bid tracker with live enquiries and deadlines.
• Coordinate information flow between pre-construction team and stakeholders.
• Assist in tender submissions by formatting documents and compiling appendices.
• Organise pre-construction correspondence and filing, keeping records up to date.
• Liaise with clients, subcontractors, and suppliers to gather information for live bids.
• Coordinate site surveys and pre-construction visits, booking and circulating details.
• Assist with handover packs for won projects and transfer information to delivery teams.
• Produce reports and updates for the Pre-Construction Manager.
• Contribute to process improvements for pre-construction administration.

Skills

Administrative experience

Coordination skills

Attention to detail

Organisational skills

Communication

Microsoft 365

Tools

Outlook

Excel

Word

Teams

Job description

Department: Building Fabric - Pre-construction

Location: Chesterfield

Description

Harmony is on a mission to be the best life safety partner to work with and for. Rated an ‘Outstanding Employer’ by Best Companies in 2025, we are only getting bigger and stronger — and we’re looking for A-players to help us get there. We are passionate about making a difference and obsessed with quality. Our goal is to build a world where every resident can sleep safely at night, knowing their home is 100% safe. We are looking for a Pre-Construction Administrator to support our Building Fabric Pre Construction team across the Midlands. You will be the organisational backbone of a busy pre construction operation — keeping the bid tracker up to date, coordinating information, supporting tender submissions, and ensuring the team can focus on winning work. This is an office-based role at the heart of a fast-moving team. If you are detail-oriented, highly organised, and want to build a career in pre-construction at one of the UK’s fastest growing fire safety specialists — this is a great place to start.

Key Responsibilities

• Maintain and update the pre-construction bid tracker, ensuring all live enquiries, submission deadlines, and pipeline status are accurately recorded at all times.
• Coordinate the flow of information between the pre-construction team and internal stakeholders — including estimating, design, procurement, and delivery.
• Support the preparation of tender submissions — formatting documents, compiling appendices, and ensuring all required information is included and presented correctly.
• Manage pre-construction correspondence and filing — ensuring all emails, documents, and records are organised, accessible, and up to date.
• Liaise with clients, subcontractors, and suppliers to chase and collate information required for live bids.
• Support the coordination of site surveys and pre-construction visits — booking appointments, confirming access, and circulating relevant information to the team.
• Assist with the preparation of handover packs for won projects, ensuring information is transferred accurately to the delivery team.
• Produce reports, summaries, and updates for the Pre-Construction Manager as required.
• Contribute to the continuous improvement of pre-construction administration processes and templates.

Skills, Knowledge & Expertise

• An A-player mindset — high standards, extreme ownership and the drive to do things properly, the first time.
• Experience in an administrative, coordinator, or support role within construction, pre construction, or a closely related environment.
• Excellent organisational skills — able to manage a busy workload, juggle competing priorities, and meet deadlines consistently.
• Strong attention to detail — accurate and thorough in all documentation, data entry, and correspondence.
• Clear and professional communicator — comfortable liaising with internal teams, clients, and suppliers by phone and email.
• Proficient in Microsoft 365 — particularly Outlook, Excel, Word, and Teams.
• A positive, proactive team player who takes pride in keeping things organised and running smoothly.
• Midlands-based and available full time.

Job Benefits

• competitive salary
• Personal Development Plan with ongoing training and mentoring
• unlimited holiday
• bonus scheme paying up to 50% of annual salary
• enhanced maternity and paternity
• lunch, snacks and refreshments on us every day (fresh fruit and Takeaway Friday included)
• team social budget
• cycle to work
• auto-enrolment pension
• two major company events a year
• Reward and Recognition scheme — including European mini-breaks for those who go above and beyond

Harmony is an equal opportunity employer. We consider all applicants for employment regardless of age, disability, sexual orientation, gender identity, family or parental status, race, colour, nationality, ethnic or national origin, religion or belief. We want everyone who works with us to feel valued and to make a difference.