Pre-Construction Admin

Harmony Fire; Chesterfield; On-site; GBP 28,000 - 36,000; Full time

Job summary

Harmony Fire is seeking a detail-oriented Pre-Construction Administrator to support the Building Fabric Pre-Construction team in the Midlands. You will maintain the bid tracker, coordinate information between teams, and assist with tender submissions in a fast-moving environment.

The role is office-based in Chesterfield, requires strong organisational skills, and a proactive, professional communicator who can manage multiple priorities and deadlines.

Qualifications

• An A-player mindset with high standards and ownership.
• Experience in an administrative/coordinator role within construction or pre-construction environments.
• Excellent organisational skills with the ability to manage a busy workload and meet deadlines.
• Strong attention to detail in all documentation and data entry.
• Clear, professional communication with internal teams, clients and suppliers.
• Proficient in Microsoft 365 (Outlook, Excel, Word, Teams).
• Midlands-based and available for full-time work.

Responsibilities

• Maintain and update the pre-construction bid tracker, keeping live enquiries, submission deadlines, and pipeline status accurate.
• Coordinate information flow between pre-construction and estimating, design, procurement and delivery teams.
• Support the preparation of tender submissions, formatting documents and compiling appendices.
• Manage pre-construction emails and filing, ensuring organisation and accessibility of records.
• Liaise with clients, subcontractors and suppliers to chase information for live bids.
• Arrange site surveys and pre-construction visits, booking and circulating relevant details.
• Assist with handover pack preparation for won projects and transfer information to delivery teams.
• Produce reports and updates for the Pre-Construction Manager.
• Contribute to continuous improvement of administration processes and templates.

Skills

Administrative experience

Construction admin experience

Excellent organisation

Attention to detail

Communication skills

MS 365 proficiency

Team player

Midlands-based

Tools

Microsoft 365 suite

Job description

Department: Building Fabric - Pre-construction

Location: Chesterfield

Department: Building Fabric - Pre-construction

Location: Chesterfield

Description

Harmony is on a mission to be the best life safety partner to work with and for. Rated an ‘Outstanding Employer’ by Best Companies in 2025, we are only getting bigger and stronger — and we’re looking for A-players to help us get there. We are passionate about making a difference and obsessed with quality. Our goal is to build a world where every resident can sleep safely at night, knowing their home is 100% safe. We are looking for a Pre-Construction Administrator to support our Building Fabric Pre Construction team across the Midlands. You will be the organisational backbone of a busy pre construction operation — keeping the bid tracker up to date, coordinating information, supporting tender submissions, and ensuring the team can focus on winning work. This is an office-based role at the heart of a fast-moving team. If you are detail-oriented, highly organised, and want to build a career in pre-construction at one of the UK’s fastest growing fire safety specialists — this is a great place to start.

Key Responsibilities

• Maintain and update the pre-construction bid tracker, ensuring all live enquiries, submission deadlines, and pipeline status are accurately recorded at all times.
• Coordinate the flow of information between the pre-construction team and internal stakeholders — including estimating, design, procurement, and delivery.
• Support the preparation of tender submissions — formatting documents, compiling appendices, and ensuring all required information is included and presented correctly.
• Manage pre-construction correspondence and filing — ensuring all emails, documents, and records are organised, accessible, and up to date.
• Liaise with clients, subcontractors, and suppliers to chase and collate information required for live bids.
• Support the coordination of site surveys and pre-construction visits — booking appointments, confirming access, and circulating relevant information to the team.
• Assist with the preparation of handover packs for won projects, ensuring information is transferred accurately to the delivery team.
• Produce reports, summaries, and updates for the Pre-Construction Manager as required.
• Contribute to the continuous improvement of pre-construction administration processes and templates.

Skills, Knowledge & Expertise

• An A-player mindset — high standards, extreme ownership and the drive to do things properly, the first time.
• Experience in an administrative, coordinator, or support role within construction, pre construction, or a closely related environment.
• Excellent organisational skills — able to manage a busy workload, juggle competing priorities, and meet deadlines consistently.
• Strong attention to detail — accurate and thorough in all documentation, data entry, and correspondence.
• Clear and professional communicator — comfortable liaising with internal teams, clients, and suppliers by phone and email.
• Proficient in Microsoft 365 — particularly Outlook, Excel, Word, and Teams.
• A positive, proactive team player who takes pride in keeping things organised and running smoothly.
• Midlands-based and available full time.

Job Benefits

This is a chance to join the pre-construction team at one of the UK’s fastest-growing fire safety specialists — building your knowledge of building fabric and passive fire works from the inside, and developing the organisational and commercial skills that will take your career forward. At Harmony, we ask a lot — and we give a lot back. The hours are real, the standards are high and the work is demanding, but for those who show up, deliver and go the extra mile, the rewards follow. A-players here enjoy a competitive salary, a Personal Development Plan with ongoing training and mentoring, unlimited holiday, a bonus scheme paying up to 50% of annual salary, enhanced maternity and paternity, lunch, snacks and refreshments on us every day (fresh fruit and Takeaway Friday included), a team social budget, cycle to work, an auto-enrolment pension, two major company events a year and our Reward and Recognition scheme — including European mini-breaks for those who go above and beyond. It is a collaborative, high-energy environment focused on doing things the right way — and none of it is a perk for showing up; it’s what we share with the people pulling the business forward. Harmony is an equal opportunity employer. We consider all applicants for employment regardless of age, disability, sexual orientation, gender identity, family or parental status, race, colour, nationality, ethnic or national origin, religion or belief. We want everyone who works with us to feel valued and to make a difference.