Practice Assistant

Law Choice; Greater London; On-site; GBP 32,000 - 45,000; Full time

Job summary

Law Choice is seeking a Practice Assistant for its Residential and Secured Lending team in London. The role supports a team of partners, associates and trainees with a high-quality workload, in a firm recognised for its residential property expertise.

The successful candidate will bring secretarial experience, strong IT skills, and excellent timekeeping to help drive client service and efficient case management in a busy, professional environment.

Qualifications

• Previous secretarial experience within a law firm is essential.
• Experience in Residential and Secured Lending is helpful but not essential.
• Strong IT skills across Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent timekeeping, organisation and the ability to prioritise effectively.

Responsibilities

• Proactive diary management and workload awareness with minimal supervision.
• Process applications, forms and searches; maintain departmental systems and processes.
• Produce high-quality typed work and proofread documents.
• Maintain files, archiving and accurate records; support client service across a high-quality caseload.
• Assist with billing, AML documentation and conflict checks.

Skills

Secretarial experience

MS Office

Time management

Education

GCSE Maths and English (C/4)

Tools

CRM system

Job description

Practice Assistant – Residential and Secured Lending
Salary: £32,000 - £45,000 | Location: London | Hours: Full-time, Monday to Friday, 9.30am - 5.30pm | Permanent

About the Role

A top-tier City law firm is seeking a Practice Assistant to join its Residential and Secured Lending team. This is an excellent opportunity for a junior to mid-level Practice Assistant looking to take the next step in their career, working within one of the largest and most experienced residential property teams in the sector, recognised as top-tier in the Legal 500 and Chambers High Net Worth guides.

The successful Practice Assistant will provide proactive support to a team of around 17 partners, associates and trainees, working closely with Fee Earners to deliver an excellent standard of client service across a varied and high-quality caseload.

Key Responsibilities of the Practice Assistant

Organisational Support

• Proactive diary management and awareness of Fee Earners' workloads, planning ahead with minimal supervision
• Processing relevant applications, forms and searches with minimal supervision
• Maintaining a strong working knowledge of departmental systems and processes

Client Relationship and Business Development

• Providing excellent service to internal and external clients in a timely, professional manner
• Acting as first point of contact for Fee Earners
• Assisting with the delivery of marketing communications and recording business development meetings via the CRM system
• Upholding client confidentiality at all times

Document Production

• Producing high-quality typed work in accordance with house style, at speed and with accuracy
• Making effective use of the Document Management System
• Creating new documents from firm templates using CRM contact data where appropriate
• Proof-reading all documents for spelling, grammar and sense

File Management

• Maintaining regular file management with Fee Earners, ensuring files are kept up to date, closed and archived as appropriate
• Keeping accurate records of files sent to off-site storage

Financial Risk Management

• Preparing bills as required by Fee Earners
• Preparing AML documentation and obtaining relevant client documentation in a timely manner
• Carrying out conflict searches and correctly identifying work type

What We're Looking For

• Previous secretarial experience within a law firm is essential
• Experience within Residential and Secured Lending would be helpful, though not essential
• Strong IT skills across the Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Excellent timekeeping, organisation and the ability to prioritise effectively
• A positive, flexible and team-oriented approach, willing to support colleagues during busy periods
• GCSE (or equivalent) grade C/level 4 in Mathematics and English essential

Additional Information

This role offers a genuine opportunity for a Practice Assistant to progress within a supportive, collaborative and highly regarded team. The firm operates an agile working framework, with a minimum expectation of 40% of working hours spent in the office. Please note that all successful candidates will be required to undergo a pre-employment screening, including a criminal history background and credit check.