Postgraduate Research Admin Coordinator

Newcastle University; Newcastle upon Tyne; On-site; GBP 30,000 - 32,000; Part time

Job summary

Newcastle University is seeking a part-time Postgraduate Research Administrator to provide comprehensive administrative support for the Dean, Deputy Deans, and Graduate School Manager. The role covers admissions, student records, meetings, events, and progression processes in a fast-paced academic environment.

Based in Newcastle, the post is 29.6 hours per week (80% FTE) and fixed term to 1 October 2027, with salary progressing from £30,180 to £31,861 per annum pro rata.

Qualifications

• Excellent communication skills across audiences.
• Strong planning and organisational abilities.
• Attention to detail and accuracy in records.

Responsibilities

• Provide comprehensive administrative support for Dean and Deputy Deans and Graduate School Manager.
• Support Postgraduate Research admissions and coordinate with staff and sponsors.
• Maintain student records and ensure access to documents per retention policies.
• Record attendance and supervisory meetings in NUReflect and monitor compliance.
• Coordinate registration, induction and welcome events for students.
• Support progression timelines and assist with extensions and interruptions to studies.
• Oversee stipend/fee payments for sponsored students and provide information to sponsors.
• Arrange viva logistics and ensure accurate documentation for research degree examinations.
• Assist with annual quality assurance and management reporting.
• Act as secretary to meetings and manage actions and minutes.
• Undertake other duties within the role as required.

Skills

Excellent communication

Planning & organizing

Attention to detail

Teamwork & collaboration

Problem solving & decision making

Proactive & initiative

IT skills: MS Office

Data handling & reporting

Education

GCSE English Language & Maths A-C

Tools

NUReflect

SAP

Job description

Newcastle University is seeking a part-time Postgraduate Research Administrator to provide comprehensive administrative support for the Dean, Deputy Deans, and Graduate School Manager. The role covers admissions, student records, meetings, events, and progression processes in a fast-paced academic environment.

Based in Newcastle, the post is 29.6 hours per week (80% FTE) and fixed term to 1 October 2027, with salary progressing from £30,180 to £31,861 per annum pro rata.