PO Transaction Assistant

Erik og Kriss; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a forward-thinking team as a PO Transaction Assistant, where you'll play a vital role in managing purchase orders and ensuring compliance with Group policies. This position offers the opportunity to collaborate across various business areas, providing support and training to team members while driving process improvements. If you thrive in a fast-paced environment and are passionate about excellence and collaboration, this role is perfect for you. Take the next step in your career and contribute to the success of the PO Transactions Team!

Qualifications

• Minimum of 2 years' experience in an office environment.
• Familiarity with Purchase to Pay process and purchase orders.

Responsibilities

• Convert requisitions into purchase orders efficiently.
• Address invoice queries related to purchase orders.
• Ensure compliance with Group policy.

Skills

Problem-solving mindset

Strong organizational skills

Attention to detail

Effective engagement

Education

2 years' experience in an office environment

Tools

SAP

Job description

Belcan Workforce Solutions is currently looking for a PO Transaction Assistant to work for one of our clients based in Warrington, UK.

You will require 'Right to Work' in UK, unfortunately no sponsorship will be available for this role.

As a PO Transactions Specialist, you'll play a crucial role in supporting our PO Transactions Team. You'll handle all aspects related to purchase orders, ensuring queries are resolved promptly and professionally. You'll collaborate with various business areas to ensure processes align with Group policy and provide assistance and training to team members as needed.

Key Responsibilities:

• Convert Requisitions:Efficiently transform requisitions into purchase orders (POs), managing the internal requisition queue to ensure timely and professional conversions. Verify all compliance requirements and details on purchase requisitions before converting to POs, including delivery address, vendor, and hire periods.
• Invoice Queries:Address Jobrouter invoice queries related to purchase orders, making amendments and challenging discrepancies when necessary.
• Policy Compliance:Ensure all processes and procedures adhere to Group policy, including PO amendments, approval limits, and required documentation (e.g., competitive quotes or sole source).
• Collaboration:Build strong working relationships with site requisitioners, buyers, and the accounts team to resolve PO queries swiftly.
• Team Support: Provide support to team members as needed and assist with the purchasing mailbox, handling both internal and external queries.
• Supplier Records:Maintain supplier records via Masterdata and the Approved Vendor List (AVL) in line with Group policy.
• Administrative Assistance:Offer reception cover, adhoc admin support, and local facilities cover as required.
• Audit Support: Assist with ICS audit requirements.
• Process Improvement:Identify opportunities to implement new processes and procedures to drive efficiencies.

Experience & Qualifications:

• Minimum of 2 years' experience in an office environment.
• Familiarity with the Purchase to Pay process and purchase orders.
• SAP experience is ideal but not essential.
• Ability to work well under pressure and meet tight deadlines.
• Strong organizational and prioritization skills.
• Problem-solving mindset with keen attention to detail.
• Effective engagement with colleagues within the team and across the wider business.

Why Join Us?

Be part of a team that values excellence, collaboration, and continuous improvement. If you're ready to take on a challenging and rewarding role, apply now and help us drive success in our PO Transactions Team!

This vacancy is being advertised by Belcan.