PMO Coordinator

Xledger; West of England; Hybrid; GBP 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

2 days remote per week

Job summary

Xledger UK is seeking a PMO Coordinator to provide structured lifecycle coordination, governance prep, and budget and resource visibility across active projects. This role supports Project Managers by handling governance discipline and internal coordination, enabling delivery leadership focus.

Based in Bristol, the role offers a stable, developmental path within the PM function, with a hybrid working pattern (two days remote) and a benefits package including health insurance and generous

Qualifications

• Experience in a PMO, project coordination or governance-focused role.
• Understanding of project lifecycle stages and governance processes.
• Strong organisational skills managing multiple work streams and deadlines.
• Comfort with structured documentation, templates and reporting formats.
• Good written and verbal communication for internal stakeholders.
• Studying towards a project management qualification (e.g. APM PMQ, PRINCE2 Foundation, PMI CAPM).
• Experience supporting resource-planning and tracking.
• Exposure to software implementation, consulting or professional services.

Responsibilities

• Create and structure project Teams channels and folders.
• Prepare governance documentation and pre-reads for BIS sessions.
• Coordinate milestone meetings and logistics.
• Support project Close and CS handover, and track post-go-live ownership.
• Extract and report delivery hours and burn rate monthly.
• Maintain initial allocations in Resource Planner and highlight variances.

Skills

PMO experience

Project coordination

Governance

Stakeholder coordination

MS Office

Microsoft Teams

PM qualification studies

Education

PRINCE2 Foundation

APM PMQ / PMI CAPM

Tools

Microsoft Office

Microsoft Teams

Job description

The Role

An opportunity has arisen within our Project Management function for a PMO Coordinator to provide structured lifecycle coordination, governance preparation, and budget and resource visibility across active projects. This is a foundational role within the PM function, designed to give Project Managers more capacity to focus on delivery leadership, stakeholder management, scope control and risk management.

This is a primarily a non-client-facing position, focused on internal coordination, governance discipline, and operational visibility.

The role sits within the Project Management function and reports to the PM Manager. It is intended to offer stability and structured development, with an increased deepening of the successful candidate’s understanding of end-to-end project lifecycle coordination, governance and delivery discipline, budget and utilisation visibility, and cross-functional collaboration between PM and Resource Management. While not designed as a short-term stepping stone, the role may evolve gradually in scope and responsibility, with longer-term progression potentially including expanded operational responsibilities or broader coordination roles within the PM function, subject to performance and business priorities.

Main Responsibilities

Project Setup & Infrastructure

• Create and structure project Teams channels.
• Apply standard folder hierarchy and documentation templates.
• Ensure required artefacts are accessible and version-controlled.
• Align governance cadence at project initiation.
• Prepare the full Kick-Off deck based on agreed scope and documentation.
• Populate timeline and delivery estimation summary slides.
• Ensure required artefacts are complete prior to session delivery.
• Update relevant logs following the session, based on PM input.

Governance & Lifecycle Coordination

• Schedule and support BIS (configuration-focused) sessions, including preparing documentation, circulating pre-reads and capturing actions.
• Schedule internal milestone meetings and coordinate attendance and logistics.
• Support project Close and Customer Success handover, including preparing Close documentation, validating documentation checklists, scheduling internal CS handover, and tracking post-go-live ownership.

Budget Tracking & Delivery Hour Visibility

• Extract estimated versus actual delivery hours and track burn rate (typically monthly, with flexibility based on project risk).
• Highlight variance and prepare a summary view for PM review.

Resource Planner Support

• Complete initial allocation setup in the Resource Planner and maintain monthly updates aligned to project progress.
• Highlight allocation variance and prepare a visibility summary for the PM and Resource Manager.

Desirable Qualifications and Experience

• Some experience in a PMO, project coordination, project support or governance-focused role.
• A working understanding of project lifecycle stages and governance processes.
• Strong organisational skills, with the ability to manage multiple work streams, logs and deadlines accurately.
• Comfortable working with structured documentation, templates and reporting formats.
• Good written and verbal communication skills for internal stakeholder coordination.
• Confident using Microsoft Office and collaboration tools such as Microsoft Teams.
• Studying towards a project management qualification (e.g. APM PMQ, PRINCE2 Foundation, PMI CAPM or equivalents).
• Experience supporting resource-planning and tracking.
• Exposure to a software implementation, consulting or professional services environment.
• Experience maintaining action logs, RAID logs or similar governance documentation.

Highly Valued Skills

• Excellent attention to detail and documentation discipline.
• Proactive and organised, with the ability to work to a structured governance cadence.
• Confident using templates, logs and structured reporting formats.
• Good internal stakeholder coordination and communication skills.
• Ability to work independently while knowing when to elevate or seek guidance.

Personal Characteristics

• Reliable, structured and detail orientated.
• Comfortable with process, governance and documentation discipline.
• A supportive team player who enables Project Managers and Senior Project Managers to focus on delivery.
• Eager to learn and develop within the Project Management function.
• Calm and organised when managing multiple competing priorities.

Benefits and Terms

• A central position in a fast-growing and evolving company
• Full time role.
• Ability to work from home twice a week.
• Core hours policy.
• Health insurance.
• 26 days holiday, rising by 1 day per 2 years service (up to a maximum of 5 extra days), not including bank holidays.
• Provision to buy annual leave (after 1 years service).
• Work Anywhere globally for 4 weeks of the year (after 1 years service).
• Your birthday-day off.
• An excellent culture with regular paid-for social events.

About Xledger At Xledger, you will join a highly successful international software company at an exciting stage of growth. We provide leading multi-tenant cloud accounting software across the UK, Norway, the USA, Sweden, Finland and Denmark. Headquartered in Norway, where our software is widely used and market leading, Xledger combines continuous product development with deep cloud software expertise. This gives us a strong foundation for sustainable UK growth and ambitious plans to accelerate further in the years ahead.

We are proud to put our people first, fostering a culture built on collaboration, trust and continuous improvement. Xledger has been Great Place to Work certified for five consecutive years and has also received special recognition for Development, Women, and Wellbeing. By joining our UK team in our central Bristol office, you will help shape the company’s continued growth while becoming part of a friendly, professional and motivated team.