PMO Analyst

Portsmouth Water Ltd; Portsmouth; On-site; GBP 30,000 - 50,000; Full time

Job summary

Ein etabliertes Unternehmen im Wassersektor sucht einen PMO Analysten, der das Projektmanagementteam unterstützt. In dieser Rolle koordinieren Sie Meetings, verwalten Dokumente und fördern die Effizienz in verschiedenen Projekten. Sie arbeiten eng mit Projektmanagern zusammen, um eine konsistente Dokumentation sicherzustellen und Risiken zu managen. Diese Position bietet die Möglichkeit, in einem dynamischen Umfeld einen bedeutenden Beitrag zu leisten und dabei Ihre organisatorischen Fähigkeiten voll auszuschöpfen. Wenn Sie detailorientiert sind und in einem kollaborativen Team arbeiten möchten, ist dies die perfekte Gelegenheit für Sie.

Qualifications

• Starke Kommunikationsfähigkeiten zur effektiven Interaktion mit Stakeholdern.
• Exzellente Verwaltungs- und Organisationsfähigkeiten.

Responsibilities

• Koordination von Meetings und Dokumentation für das Steering Committee.
• Verwaltung des Genehmigungsprozesses und Kommunikation der Ergebnisse.

Skills

Kommunikationsfähigkeiten

Verwaltungs- und Organisationsfähigkeiten

Technologische Kompetenz (BI, SharePoint, Teams, MS Office)

Datenextraktion

Dokumenten- und Zugriffsverwaltung

Planung und Terminierung von Projekten

RAID-Management

Tools

SharePoint

Teams

MS Office (Excel/Word)

Job description

We’re making a difference: Together, we can ensure that there is enough water for everyone, now and in the future.

Portsmouth Water is seeking a highly organized PMO Analyst to join our Smart Team on a 12-month fixed-term contract. In this role, you will provide essential project management office support across various projects and programmes, fostering innovation and efficiency within the business. Your responsibilities will include coordinating meetings, capturing minutes, tracking actions, and supporting governance and reporting processes.

You will work closely with project managers and cross-functional teams to maintain consistency in project documentation, monitor progress, and support risk and issue management. This position is ideal for someone with strong attention to detail, excellent organizational skills, and a proactive approach, eager to make a significant impact in a fast-paced, collaborative environment.

What will you be doing?

Key Responsibilities

• Timely collation and review of documentation for review/approval at Steering Committee meetings with programme/project managers.
• Managing the approvals process and ensuring clear communication of outcomes.
• Creating and managing requisitions and purchase orders.
• Ensuring all project documents, correspondence, and approvals are consistently filed and categorized in the Document Management System (Teams/SharePoint).
• Maintaining records of governance meetings, including minutes, decisions, and actions, and following up on approvals/decisions relevant to the PMO.
• Scheduling and managing project governance cycle meetings, including diary management, attendee tracking, and providing secretariat services.

What do you need?

Skills, Qualifications & Competencies

• Strong communication skills to interact effectively with a broad range of stakeholders.
• Excellent administration and organizational skills.
• Technological literacy with experience in BI, SharePoint, Teams, and MS Office (Excel/Word).
• Proficiency in extracting data from multiple sources and systems.
• Experience with document and access control in Teams/SharePoint.
• Ability to maintain control documents and ensure accuracy.
• Experience in planning and scheduling projects and programmes.
• Familiarity with RAID management and project controls.

We recognize the importance of flexible working arrangements; please discuss your preferences during the interview. Portsmouth Water supports equality, diversity, and inclusion, and encourages applications from all sections of society. The company ensures all employees are eligible to work and live in the UK. Due to high application volumes, we may not respond to unsuccessful candidates but will contact shortlisted applicants within 4 weeks if interested.