PM261528 - Project Administrator

NHS Scotland; Kilmarnock; On-site; GBP 25,000 - 31,000; Full time

Job summary

NHS Scotland is seeking a Project Administrator Band 4 to join the Moray Maternity Collaborative Team. This is a 36-hour-per-week, full-time, temporary 11-month role designed to provide high-quality administrative support to multiple projects focused on improving maternity services.

You will coordinate meetings, prepare agendas and papers, monitor actions, maintain project documentation, support workshops and events, and ensure effective communication across a wide range of stakeholders.

Responsibilities

• Coordinate meetings, prepare agendas and papers, monitor actions, maintain project documentation, support workshops and events, and ensure effective communication across stakeholders.
• Act as central point of contact for the programme team and contribute to the smooth running of multiple complex projects.

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Project Administrator Band 4

36 hours per week - Full Time

Temporary - 11 Months

An exciting opportunity has arisen to join the Moray Maternity Collaborative Team.

This is a key administrative role providing high-quality, professional support to a range of projects focused on improving and developing maternity services. Working closely with the Programme Director, Project Manager, Clinical Leads and wider multidisciplinary teams, you will play an important part in ensuring projects are delivered effectively and within agreed timescales.

The successful candidate will be responsible for coordinating meetings, preparing agendas and papers, monitoring actions, maintaining project documentation, supporting workshops and events, and ensuring effective communication across a wide range of stakeholders. You will act as a central point of contact for the programme team and contribute to the smooth running of a number of complex projects.

We are looking for someone with significant experience in an administrative or project support role, ideally within a healthcare or public sector environment. You should possess excellent organisational and time management skills, be able to manage competing priorities, and demonstrate confidence in working with senior managers, clinicians and external partners.

The successful candidate will be able to work independently, use initiative, maintain confidentiality and demonstrate excellent interpersonal and communication skills. Attention to detail, flexibility and a proactive approach are key requirements for this role.

This is an excellent opportunity to contribute to a high-profile programme supporting the ongoing improvement of maternity services in NHS Grampian, while developing your project and programme support experience within a dynamic team environment.

Informal enquiries to Rae Flett, Project Manager, [e-mail]

Additional Information For Candidates

AI-generated content for the completion of Supporting Statements may lack specificity and fail to address key criteria outlined in the job description. Personalisation is essential to convey individual skills, knowledge, and experiences effectively.

As a disability confident employer we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you need us to make any adjustments during the recruitment process, please let us know by contacting our recruitment team at the earliest opportunity. Email us at [e-mail].

Shortlisted candidates will be invited to attend the interview in person. Alternative arrangements or adjustments will be considered in the event there are circumstances that may prevent candidates attending in person to ensure it is inclusive and accessible to all.

Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.

Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.

Please ensure that the address you provide on your application form is your current place of residence for your present workplace, and that your identification confirms this address.

Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates.

Please contact Jobtrain Candidate Support Hub - https://jobseekersupport.jobtrain.co.uk/support/home for advice and support with any system issues.

We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain.

Once you have submitted your application form you will be unable to make any amendments.

Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Grampian.

• Please note - If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering.**

NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.

As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.