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Planning Assistant

Transport for London

London

Hybrid

GBP 38,000 - 44,000

Full time

2 days ago

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Job summary

Transport for London is seeking a Planning Assistant to support project managers in creating and updating project programmes. The role involves analyzing project budgets, managing stakeholder communications, and contributing to a positive safety culture. The position offers hybrid working and excellent benefits.

Benefits

Final salary pension scheme

Free travel on the TfL network

75% reimbursement of National Rail travel

30 days annual leave plus public holidays

Private healthcare discounted scheme

Tax-efficient cycle-to-work programme

Retail, health, leisure and travel offers

Discounted Eurostar travel

Qualifications

Experience of creating, adapting and monitoring process around Planning in major projects.
Good influencing skills to manage and embed Planning methodology.

Responsibilities

Assist with the creation and updating of Project programmes.
Support the communication and demonstration of project planning best practice.
Assist project team(s) with the interpretation of periodic reports.

Skills

Stakeholder Management

Schedule risk analysis

Information Management

Project Planning

Analysis of complex data

Tools

Project planning software

Excel

Join to apply for the Planning Assistant role at Transport for London

Salary: £38,250

Grade: Band 2

Contract type: TfL

Reference: 1188

Location: TFL London Offices

Working hours: Office hours

Hybrid working within this role enables a balance of 50 per cent of time split between the office and home over a 4-week period. Hybrid working arrangements can evolve subject to business requirements.

Application closing date: 22nd May 2025 at 23:59

Overview Of Project/role

To support the Planning Manager and assist Project Managers or Project / Programme staff in the production of, and reporting against, budget loaded work programmes/schedules in the relevant format, for the purpose of co-ordinating works with Contractors and other third parties. To support the creation and updating of programme data in compliance with the Major Projects Directorate, Programme Management Office (PMO) centralised requirements. To support in the analysis of and assist with the interpretation of TfL reports.

Key Accountabilities

Assist with the creation and updating of Project programmes
Assist with the analysis of project budget and cost
Support the communication and demonstration of project planning best practice
Supporting the timely submission of programme update information, providing guidance to those submitting data
Communicate and demonstrate the importance of the required input data, coding structures and output reports
Support training and orientation sessions for project team(s)
Assist project team(s) with the interpretation of periodic reports
Support consultation regarding common issues within TfL for the purpose of resolving a common solution for all parties
Support the creation of Project programme reports for ad-hoc data queries
Contribute to driving and leading a positive safety culture within TfL projects and ensuring their team is invested in managing and improving HSE performance
Contribute to equality of opportunity, social inclusion, fair employment and environmental sustainability, creating open, inclusive and engaging environment within TfL and across stakeholders, customers and supply chain

Skills

Skills, Knowledge & Experience

Good influencing skills to manage and embed Planning methodology and process in support of delivery of high risk, value and complex project and programmes -Essential
Analysis of complex data to draw conclusions and produce reports - Essential
Specific technical skills include: Stakeholder Management (Level 3); Schedule risk analysis (Level 1) Excel (Level 3); Information Management and Reporting (Level 2) Project Planning (Level 3) - Essential

Knowledge

Knowledge of and understanding of capital projects and programmes with an emphasis on Planning and how this supports and integrates with a wider high functioning environment - Desirable.
Knowledge of relevant project planning software - Essential
Awareness of Earned Value Management methodology - Desirable.
Knowledge of project and programme methodology and techniques including awareness of Critical Path Method (CPM) planning techniques - Essential
Awareness of safety issues in an operational environment - Desirable.
Awareness of the planning, design and construction activities undertaken during at least one area of TfL projects - namely track, signaling, stations, civils or surface projects.- Desirable.

Experience

Experience of creating, adapting and monitoring process around Planning in major projects and experience of implementing tools to support changes - Essential
Experience of dealing with a range of stakeholders at all levels across the organization- Desirable.
Experience of project planning and reporting using relevant project planning software - Essential
Experience of assisting in the preparation of draft reports and making supervised presentations - Essential
Experience in building critical path schedules through interview and workshop output from project resources - Essential
Experience planning and manage tasks to time, budget and quality and monitoring and assessing progress and performance against a critical path schedule - Essential

Application Process

Please apply using your CV and a one-page covering letter
Think carefully about the skills, knowledge and experience in the advert and cover this in your CV and cover letter
PDF format preferred and do not include any photographs or images

Equality, diversity and inclusion

We are committed to equality, diversity and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria.

Benefits

In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the level of role but mostly include the below:

Final salary pension scheme
Free travel for you on the TfL network
Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home or 75% reimbursement on a 28-day flexi ticket
30 days annual leave plus public and bank holidays
TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow
Private healthcare discounted scheme (optional)
Tax-efficient cycle-to-work programme
Retail, health, leisure and travel offers
Discounted Eurostar travel

Seniority level

Seniority level
Entry level

Employment type

Employment type
Full-time

Job function

Job function
Administrative
Industries
Non-profit Organizations

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