Planned Maintenance & Compliance Coordinator

Portakabin limited; York; On-site; GBP 35,000 - 42,000; Full time

Job summary

A leading company in modular construction is seeking a Planned Maintenance & Compliance Coordinator in York. The role involves managing compliance tasks, coordinating maintenance activities, and ensuring regulatory adherence. Ideal candidates will have relevant qualifications and practical engineering skills, with opportunities for career progression and a supportive work environment.

Benefits

Option to buy 5 days of annual leave

Contributory pension

Annual bonus scheme

Health and wellbeing services

Annual volunteering day off

Fully funded professional qualifications

Qualifications

• 5 GCSEs including maths and English required.
• Recognised mechanical or electrical apprenticeship to Level 3 NVQ or higher.

Responsibilities

• Manage compliance-related administrative tasks and produce management reports.
• Schedule and coordinate inspections, servicing, and audits.
• Maintain accurate records of compliance-related documents.

Skills

Practical engineering ability

Knowledge of compliance and regulatory frameworks

Administrative experience

Education

5 GCSEs Grades A-C or equivalent

Level 3 NVQ mechanical or electrical apprenticeship

HNC or engineering degree in mechanical or electrical discipline

Job description

Role – Planned Maintenance & Compliance Coordinator

Salary: £35,400 - £41,400

Role based: York, Head Office, YO32 9PT

We are seeking Planned Maintenance & Compliance Coordinator to join our skilled team within the Central Production team, located at our Head Office and primary manufacturing site in York.

The Planned Maintenance & Compliance Coordinator is responsible for managing compliance-related administrative tasks, analysing data, producing management reports, and coordinating engineering and maintenance activities in support of business objectives.

Reporting to the Engineering Manager, you will maintain accurate records of compliance-related documents, including certifications, inspections, permits, and maintenance schedules. Tracking key compliance deadlines and ensuring timely execution of statutory and regulatory activities are among your duties.

As Planned Maintenance & Compliance Coordinator, you will:

1. Prepare and distribute reports on compliance status, identifying gaps and corrective actions as necessary.
2. Ensure all documentation complies with relevant health, safety, and environmental regulations.
3. Schedule and coordinate inspections, servicing, and audits with internal teams and external contractors.
4. Maintain a master calendar for engineering and maintenance compliance activities, ensuring alignment with operational requirements.
5. Support the procurement process by verifying contractor credentials, certifications, and compliance with safety standards.
6. Utilise the Computerised Maintenance Management System (CMMS) to input, track, and analyse maintenance and compliance data.
7. Procure parts and equipment required to support the department’s activities.
8. Assist in the preparation of audit documentation and respond to audit inquiries.
9. Assist in the development, review, and implementation of compliance-related policies and procedures.

Benefits & Opportunities

• Option to buy 5 days of annual leave
• Contributory pension
• Annual bonus scheme
• Working pattern - Site based, 39hr working week, M-T 07:30 - 16:30, F 07:30 - 12:30

As a Portakabin employee, you will also have access to a range of health and wellbeing services, an annual volunteering day off, and fully funded professional qualifications! There is also great opportunity for career progression within Portakabin.

Our Ideal Candidate

We are looking for someone who:

• Has 5 GCSEs Grades A-C or equivalent, including maths and English
• Has completed a recognised mechanical or electrical apprenticeship to Level 3 NVQ (or equivalent qualification) or higher
• HNC or engineering degree in mechanical or electrical discipline – desirable
• Health and Safety qualifications (e.g., IOSH or NEBOSH Certificate) – desirable
• Practical engineering ability
• Knowledge of principles of mechanical and electrical work
• Administrative experience, ideally within maintenance or facilities management
• Knowledge of compliance and regulatory frameworks (e.g., health and safety, building regulations)
• Proficiency in creating, reviewing, and maintaining technical compliance documents

Why Portakabin?

Portakabin employs over 2,000 people across ten European countries, with our head office and primary manufacturing facility located in York, UK.

We innovate, develop, and deliver exceptional modular buildings for hire and sale, as well as refurbishments and construction site accommodation. We serve organisations of any size across sectors including manufacturing, education, health, transport, utilities, and construction.

Portakabin is an equal opportunities employer, committed to the fair treatment of all applicants and colleagues. We welcome applications from diverse backgrounds and perspectives and aim to build talented, inclusive teams.

We are dedicated to providing reasonable adjustments throughout the application, recruitment, and onboarding processes. If you require support or adjustments, please contact our recruitment team at [e-mail].